TL;DR: The Taskade iOS and Android apps match the desktop feature set ā all 7 project views, real-time collaboration, AI assistant, automations, and quick add. Offline edits sync when you reconnect. See Mobile Widgets for home-screen widgets and Quick Add for one-tap capture.
Welcome to Taskade mobile!
In this article, we'll show you how to make the most of your workflow when using Taskade mobile apps for iOS and Android devices. Let's get started! š
š” Note: Some desktop features are not fully supported on mobile devices. We're working hard to bring them to iOS and Android so stay tuned!
Organize Your Work
Taskade is built on a simple hierarchy that consists of š Workspaces, š Folders, and š Projects. This three-level structure allows you to:
- Organize your team and manage roles within dedicated workspaces.
- Centralize client interactions, feedback, and deliverables.
- Aggregate resources by categorizing them into folders.
- Use projects to break down complex tasks into actionable steps.
š” Note: Visit Hierarchy Structure to learn more.
Create a Project
A single project can be as simple as a page in a notebook or as complex as a highly organized team collaboration hub. Here's how to create one:
Tap ā Create new in the bottom-right corner of the screen.
There are a few options you can choose from:
(1) Start with a blank project.
(2) Create an AI Agent.
(3) Add a task to any Project.
(4) Generate a project with AI Project Studio.
š” Note: Visit Create a Project to learn more.
Organize Tasks
Complete tasks, add backlinks, copy tasks, and more.
- Open a project and tap a task to select it.
- Choose one of the formatting options from the toolbar at the bottom:
| š¤ Use Taskade AI | āļøāļø Complete a task | š“ Choose task format |
|---|---|---|
| @mention | #ļøā£ Tag | ā Duplicate task |
| š Copy task to project | š Move task to project | š Delete task |
Manage Tasks
Format tasks and change their place in the document hierarchy:
- Open a project and tap a task to select it.
- Choose one of the formatting options from the toolbar at the bottom.
- Swipe left or right to show more options.
ā”ļø Indent task |
ā¬ ļø Outdent task | ā¬ļø Move task up | ā¬ļø Move task down |
|---|---|---|---|
| š ± Bold | š ø Italicize | š Underline | š“ Highlight |
 |
Use Add-Ons
Add-ons give you access to powerful productivity features like a Pomodoro Timer:
- Open a project and tap a task to select it.
- Tap ā in the bottom toolbar.
- Choose one of the Add-ons from the menu.
š” Note: Visit Project Add-ons to learn more.
| šļø Set due date | š¤ Assign task | š¬ Add comment |
|---|---|---|
| āļø Upload file | ā±ļø Start timer | š Add note |
Link Tasks And Projects
You can link to projects across folders/workspaces and jump between them in seconds.
Open any of your projects and select a task/note.
Type @ + the title of the project you want to link to.
- Alternatively, tap Ā·Ā·Ā· ā”@Mention in the bottom toolbar.
Select a project from the list to instantly add a backlink.
Share Your Project
You can quickly share your projects with others to chat or collaborate:
- Open a Project and tap the three dots Ā·Ā·Ā· in the top-right corner.
Choose š¤ Share from the list.
Choose one of the available options:
(1) Enter the email of the user you want to invite.
(2) Set Permissions for the new member (see the next section).
(3) Tap Open Contacts + to add contacts from your device.
(4) Copy a direct link to the project.
Tap Send Invite to finish adding collaborators.
Use Taskade AI Features
You can use a range of AI-powered features (follow the links to learn more):
- AI Project Studio (Mobile): Generate projects, tasks, and workflows.
- Taskade AI Chat (Mobile): Chat with AI for instant support in projects.
- Custom AI Agents (Mobile): Create custom AI agents on mobile to automate tasks.
- Media AI Chat (Mobile): Engage in AI-powered Q&A sessions with your documents.
Offline Mode (iOS & Android)
Taskade requires an active internet connection to sync projects. But don't worry, you can still edit your projects when offline. The app saves any changes locally and will resync them as soon as you're back online.
What's Next?
Congratulations! You've mastered the basics. Check these articles next to learn more:
- š¤ Explore mobile AI features to work faster & smarter.
- š Create a Workspace for your team projects.
- šļø Create a Folder for further organization.
- š Search across Projects, Folders, and Workspaces.
- š Add tasks and Projects to a shared Calendar.
- š Sync your calendar with other apps through Calendar Integrations.
- Work faster with our āØļø Keyboard Shortcuts
Mobile Toolbar Troubleshooting
Apple Users
Apple users can add shortcuts from sources outside the Gallery, like from friends, websites, and more. These shared shortcuts are considered "untrusted" and to import them you must allow untrusted shortcuts in Settings. This includes the Taskade toolbar.
- Allow untrusted shortcuts:
- Open the Shortcuts app and run any shortcut.
- Go to Settings > Shortcuts.
- Turn on Allow Untrusted Shortcuts. You won't see this setting until you run a shortcut first.
Android Users
Android users have a feature called Full Screen Gestures which can sometimes interfere with the Taskade toolbar from showing. Try disabling it and see if the toolbar appears.
- Disable full-screen gestures:
- Go to Settings.
- Tap on Display.
- Scroll down and enter the Navigation bar section.
- Switch to Navigation buttons.
Still not working?
If you have tried all the methods and still can't get the toolbar to show, please contact [email protected] and provide us with the following details:
- The model of your mobile device
- The current operating system of your mobile device
- The current version of that operating system
- The current version of the Taskade app you are using
- The type of keyboard you are using
- Whether you are using a physical keyboard attached to the device
Related guides
- Mobile Widgets ā Quick-add widgets for iOS/Android
- Quick Add ā One-tap task capture
- Add Widget ā Home-screen widget setup
- Keyboard Shortcuts ā Desktop shortcut reference
- Offline Mode ā Work without internet