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Taskade vs Toggl Plan

Chat, Organize, Get Things Done

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Paid Free
Taskade AI
AI GeneratorNot applicableGenerate workflows, projects, mind maps, flowcharts, and more
AI AssistantNot applicableYour own AI assistant at the tip of your fngers with /assistant
AI ChatNot applicableAI Chat can interact with your projects and uploaded documents
Custom AI AgentsNot applicablePut your own AI workforce to work autonomously in the background
AI AutomationNot applicableCustomizable IFTT automation and functionality inside your workspaces
AI ConvertersNot applicableUse AI to convert files between different file types
Design Freedom
The Visual PlaygroundDevelop Gantt chart orientated templatesDevelop customizable templates
Own Your WorkspaceCustomizability is restricted to boards and Gantt chartsFully customizable workspace and progress tracking
Consistency Is SimplicityData is incompatible with certain views offeredAdaptable data visualization
Let’s Talk Comment supportComment syncing, chat support, live video call support
Going LivePeriodic syncingReal-time syncing
The Right Tool For The Right JobA project management tool focusing on progress trackingRemote first design tailored for virtual collaboration
Progress Tracking
Get Back On TrackCompletion history tracking through tagsCompletion history tracking
The Big PictureOverall view of projects, allows tracking of individual tasksBird’s eye view of workspaces, able to monitor progress on a project level
Mindful Simplicity
Keeping It CleanTasks are segmented into blocks on a Gantt chartTasks can be folded and colour-coded
Passing On Your LegacyComplex and difficult to maintainSimple and intuitive
Launch Speed
Getting Up To SpeedLarge focus on Gantt charts make it unintuitive to new usersIntuitive UI, quick onboarding process
Quick On Your FeetPerformance is sluggish, long load timesLightweight, Short load times

What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize projects and tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free Toggl Plan alternative. Get started instantly for free today.

What is Taskade AI?

Taskade AI incorporates various AI technologies to assist you in getting more work done. Powered by GPT-4 Turbo, you can think of it as your all-in-one productivity sidekick. Here are some advanced AI features that help supercharge your productivity:

AI Agents: AI Agents are specialized tools designed to automate routine activities like research, task management, and content creation. You can now create custom AI Agents and use them in your projects to save time and get more done faster and smarter!

AI Generators: Taskade’s AI Generators lets you generate custom workflows, projects, blocks, mind maps, flowcharts, and more using AI. Simply tell our AI what you need, and automate content creation to help you get work done.

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AI Chat: Enhance your workflow effortlessly with Taskade’s AI Chat, ideal for crafting task lists, summarizing texts, brainstorming ideas, and more—all through a simple AI-powered conversation with your projects.

AI Assistant: Taskade’s AI Assistant is built-in to all your projects. Simply hit /assistant inside Taskade to start using AI for your work!

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AI Converters: Instantly convert content between different formats in just one click using AI. Save the hassle of manually reformatting your work and use our AI Converters to save hours on tedious conversions. 

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Whether it’s through the creation of customized workflows and projects with AI Generators, the automation of routine tasks using AI Agents, or the ease of communication and idea generation with AI Chat, Taskade AI stands out as a versatile and powerful ally in your professional journey. With Taskade AI, you’re not just managing tasks; you’re revolutionizing the way you work.

Check out our full list of AI-powered features to find out how you can use AI to your advantage.

Key Features of Taskade

Besides AI, Taskade is also loaded with advanced features to help boost your productivity. This complements the need for structure and order in both personal and work projects. To facilitate this, Taskade provides a straightforward hierarchy of Workspaces, Folders, and Projects, all of which are accessible in both our free and paid plans.

Here are some other key features that Taskade offers:

  • Project Views. Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want.
    • List View. This is the default view on Taskade. Create new lists on Taskade.
    • Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
    • Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
    • Action View. Work in table view and stay organized with your task due dates, and more.
    • Org Chart View. Break down larger tasks into smaller ones to help you get things done.
  • Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
  • Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
  • Real-time Communication. Chat and video conference with your team while collaborating in real-time on the same page. 
  • 500+ Templates. Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
  • Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.
  • Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
  • Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
  • Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
  • User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).
  • Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
  • Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
  • Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.
  • Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
  • Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
  • Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
  • Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.
  • Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.
  • Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
  • Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
  • Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

View the full list of Taskade’s features and learn more.

Taskade Pricing

Choose your plan with flexibility: Start with a free version and upgrade on your terms. We offer a 30-day money-back guarantee on all plans, ensuring a risk-free experience without the need for a credit card. This comes with free access to our AI features as well. 

Taskade’s premium plans are both feature-rich and affordable. They provide unlimited Taskade AI credits, ensuring you and your team have all the resources you need. Additionally, you’ll benefit from cross-platform real-time syncing and complete access to all Taskade apps, whether on the web, mobile, or desktop.

We also offer special discounts for students, startups, nonprofits, and educational institutions. If you belong to any of these categories and have specific needs or requirements, don’t hesitate to contact us to apply for a discount.

Discover the latest pricing options for Taskade, your first step towards AI-powered efficiency. Tailored for individuals and teams, our plans are designed to boost your productivity needs. Try Taskade today.

What Is Toggl Plan?

Toggl Plan is a simple work planning and management solution for small teams. The tool helps users plan, track, and deliver projects. Toggl Plan’s intuitive interface allows team leaders to visualize and balance the workloads of team members.

Toggl Plan traces its beginnings to Teamweek, which merged with the time-tracking software Toggl, in September 2020. 

Today, Toggl Plan is used by over 4,000 project teams across the globe. Some alternatives to Toggl Plan include TrelloAsanaBasecamp, and Monday.

Features of Toggl Plan

Toggl Plan is a project management tool that helps you plan projects and stay on track without overworking your team. Available on web browsers and as iOS and Android mobile apps, Toggl Plan is best used for task management, project management, and resource planning.

Here are some of the key features of Toggl Plan:

  • Drag-and-drop work timelines make it easy to build visual roadmaps and project schedules. 
  • Flexible tasks enable you to add details, comments, and attachments.
  • Email and in-app notifications help you stay on top of your tasks.
  • Weekly, monthly, quarterly, and even annual zoom levels offer a broader view of your team’s plans and capacity.
  • Working with clients is made simpler with invitations to guest users or to read-only views of project timelines.

Even though Toggl Plan provides basic task and project management features, it lacks advanced features.

What Are Some Limitations of Toggl Plan?

While Toggl Plan is a helpful tool, there are some limitations that users should be aware of:

  • Largely focused on Gantt charts
  • No built-in chat and video calls
  • Challenges in setting recurring tasks
  • Lack of synergy between Toggl Plan and Toggl Track

Although Toggl Plan’s interface is highly visual, it’s orientation towards Gantt charts over other views makes the project management software more ideal for progress tracking.

How Much Does Toggl Plan Cost?

Toggl Plan offers its software to teams that need simple work management along with visual project and resource planning. 

Here is a summary of Toggl Plan’s pricing options:

  • The Team plan offers essential features for $9 per user per month.
  • The Business plan offers more robust features such as guest users, data exports, and priority customer support for $15 per user per month.

Toggl Plan also provides discounted pricing to non-profit organizations and educational institutions.

Taskade vs Toggl

To sum up, it is evident that each application possesses distinct advantages in different sectors of time management and productivity. Toggl is particularly notable for its robust time tracking capabilities, providing comprehensive analytics on how time is distributed among various tasks and projects by individuals and teams. This feature is instrumental in enhancing users’ understanding of their time usage, thereby fostering more productive work practices.

Conversely, Taskade distinguishes itself as an all-encompassing tool for managing tasks, orchestrating projects, and facilitating team cooperation. The platform leverages AI-driven technologies to boost productivity, offering smart recommendations, automatic sorting of tasks, and a variety of adaptable templates. With its intuitive interface and tools for real-time collaboration, Taskade stands out as the preferred option for teams in search of a unified workspace.

Although Toggl is invaluable for insights into time management, Taskade presents a more expansive toolkit for overall productivity improvement. Its emphasis on AI-powered solutions and the smooth integration of task management, note-taking, and collaborative functions render Taskade a more flexible and forward-thinking choice for individuals and teams eager to enhance their work processes.

Taskade is particularly appealing to those who value in-depth project management and cooperative capabilities, establishing itself as the more comprehensive and sophisticated alternative.

More Competitors & Alternatives

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Supercharge your workflow with Taskade AI.

Automate 700+ tasks across marketing, sales, support, HR, startups, and agencies. Generate streamlined workflows, spark creative ideas, automate tasks, and chat with AI in every project. Embrace the future of productivity with Taskade, the AI-powered workspace for modern teams.

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