Taskade vs Remember the Milk

	Paid	Free
Taskade AI
AI Generator	No AI Generator function	Generate custom workflows, projects, blocks, mind maps, flowcharts, and more using AI
AI Assistant	Can be integrated with third-party apps	Simply type /assistant inside Taskade and use AI to brainstorm, generate summaries with multi-select, prioritize tasks, and more
AI Chat	Does not offer an AI chat function	Chat with AI in your projects to gain insights on your tasks and uploaded documents
Custom AI Agents	Does not provide the option to build custom AI agents	Build, customize, and autonomously run your AI workforce powered by GPT-4 Turbo. Tailor them for any role, running seamlessly in the background
AI Automation	Provides automation features such as task reminders and recurring tasks	Setup triggers and actions to automate tasks. Connect with third-party apps and get more done
AI Converters	Does not have features to transform files with AI	Transform files with the power of artificial intelligence
Design Freedom
The Visual Playground	No templates available	Develop customizable templates
Own Your Workspace	Customizability is restricted to checklists	Fully customizable workspace and progress tracking
Consistency Is Simplicity	One standard view offered	Adaptable data visualization
Collaboration
Let’s Talk	Sharing of lists	Comment syncing, chat support, live video call support
Going Live	Periodic syncing	Real-time syncing
The Right Tool For The Right Job	Shareable checklist software	Remote first design tailored for virtual collaboration
Progress Tracking
Get Back On Track	Basic completion history tracking	Completion history tracking
The Big Picture	Basic overall view of projects, allows tracking of sub tasks	Bird’s eye view of workspaces, able to monitor progress on a project level
Mindful Simplicity
Keeping It Clean	Tasks can be tagged	Tasks can be tagged, folded and colour-coded
Passing On Your Legacy	Not applicable	Simple and intuitive
Launch Speed
Getting Up To Speed	intuitive checklist structure	Intuitive UI, quick onboarding process
Quick On Your Feet	Performance is fast	Lightweight, Short load times

What Is Taskade?

Taskade is a flexible productivity and project management tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize entire projects and break them down into tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real time and is the best free Remember The Milk alternative.

Get started instantly, for free.

What is Taskade AI?

Taskade AI incorporates various AI technologies to assist you in getting more work done. Powered by GPT-4 Turbo, you can think of it as your all-in-one productivity sidekick. Here are some advanced AI features that help supercharge your productivity:

AI Agents: AI Agents are specialized tools designed to automate routine activities like research, task management, and content creation. You can now create custom AI Agents and use them in your projects to save time and get more done faster and smarter!

AI Generators: Taskade’s AI Generators lets you generate custom workflows, projects, blocks, mind maps, flowcharts, and more using AI. Simply tell our AI what you need, and automate content creation to help you get work done.

AI Chat: Enhance your workflow effortlessly with Taskade’s AI Chat, ideal for crafting task lists, summarizing texts, brainstorming ideas, and more—all through a simple AI-powered conversation with your projects.

AI Assistant: Taskade’s AI Assistant is built-in to all your projects. Simply hit /assistant inside Taskade to start using AI for your work!

AI Converters: Instantly convert content between different formats in just one click using AI. Save the hassle of manually reformatting your work and use our AI Converters to save hours on tedious conversions. 

Whether it’s through the creation of customized workflows and projects with AI Generators, the automation of routine tasks using AI Agents, or the ease of communication and idea generation with AI Chat, Taskade AI stands out as a versatile and powerful ally in your professional journey. With Taskade AI, you’re not just managing tasks; you’re revolutionizing the way you work.

Check out our full list of AI-powered features to find out how you can use AI to your advantage.

Key Features of Taskade

Besides AI, Taskade is also loaded with advanced features to help boost your productivity. This complements the need for structure and order in both personal and work projects. To facilitate this, Taskade provides a straightforward hierarchy of Workspaces, Folders, and Projects, all of which are accessible in both our free and paid plans.

Embed: Taskade Hierarchy and Structure Explained: Quick Guide

• Project Views. Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want.
  • List View. This is the default view on Taskade. Create new lists here.
  • Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
  • Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
  • Action View. Work in table view and stay organized with your task due dates, and more.
  • Org Chart View. Break down larger tasks into smaller ones to help you get things done.
• Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
• Real-time Communication. Chat and video conference with your team while collaborating in real time on the same page. 
• 500+ Templates. Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces. Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
• Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.
• Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
• Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
• Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
• User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).
• Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
• Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
• Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.
• Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
• Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
• Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
• Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.
• Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.
• Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
• Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
• Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click here.

Taskade Pricing

Choose your plan with flexibility: Start with a free version and upgrade on your terms. We offer a 30-day money-back guarantee on all plans, ensuring a risk-free experience without the need for a credit card. This comes with free access to our AI features as well. 

Taskade’s premium plans are both feature-rich and affordable. They provide unlimited Taskade AI credits, ensuring you and your team have all the resources you need. Additionally, you’ll benefit from cross-platform real-time syncing and complete access to all Taskade apps, whether on the web, mobile, or desktop.

We also offer special discounts for students, startups, nonprofits, and educational institutions. If you belong to any of these categories and have specific needs or requirements, don’t hesitate to contact us to apply for a discount.

Discover the latest pricing options for Taskade, your first step towards AI-powered efficiency. Tailored for individuals and teams, our plans are designed to boost your productivity needs. Try Taskade today.

Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team on shared to-do lists, weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan at a single click of a button, allowing you to get more work done the smarter way. 

Collaborate with your team in real-time with free and unlimited chat and video conferencing that’s available on every project. Automatic syncing ensures that your data is always up to date across devices.

Our customizable templates are available even with our free plan. Find the perfect template to help you get started with your project, and customize it to fit your needs!

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

What Is Remember The Milk?

Remember The Milk is an online to-do list application. It was created to help people manage their time better by organizing their tasks and to-do lists. 

Remember The Milk was founded in 2004 by Emily Boyd and Omar Kilani. The pair were inspired by Gmail and created Remember The Milk to help other people organize their tasks.

After being developed for a year, Remember The Milk was launched in 2005. The task management tool quickly grew in popularity and today, they have over 6 million users.

With Remember The Milk, users can set to-do lists via a web browser, or via mobile with Android or iOS. Part of its charm comes from it being a simple task management tool without being overloaded with features. 

Being a simple tool to use, Remember The Milk works best for people who are looking for a simple to-do list app to organize their tasks. Alternatively, Remember The Milk is also frequently compared to Todoist as both tools have somewhat similar features.

Features of Remember The Milk

Remember The Milk is light on features and is easy to use. The dashboard feels similar to a Gmail dashboard, giving it a sense of familiarity for regular Gmail users. Clicking on ‘Add a task’ gets you started on adding your first task, which you can then organize by adding tags or putting it in a list. 

You can also set the start and end dates for your task. For recurring tasks, there is an option for you to repeat tasks to help you save time. Remember The Milk also has a priority feature, which lets you organize your tasks in order of priority so that you can get the most important tasks out of the way first.

Although Remember The Milk does not offer multiple board views, you can change your task view to show you the tasks that you have for the current day, the day after, or tasks remaining for the current week.

Generally, Remember The Milk is only a to-do list application. It is a good way for you to get started with creating to-do lists and using an app to help organize the simpler aspects of your life. You can also share your to-do lists with 2 other users. This works best for simple collaboration on tasks such as a shared grocery list.

However, Taskade is a better free alternative to Remember The Milk because Taskade offers unlimited projects and tasks for free. With Taskade, you can create unlimited to-do lists and collaborate with as many people as you want on the app, making it a better alternative to Remember The Milk.

What Is Remember The Milk Good For?

Remember The Milk is good if you’re a beginner that’s looking for a simple tool to help organize simple tasks. It can be a useful tool to have as Remember The Milk can be used on the go via the Android or the iOS app. 

Remember The Milk is also easy to use, which means that you won’t have to spend time learning how to use it. You can simply download the app and get started almost immediately.

Remember The Milk works well as a to-do list. However, this does not come without limitations.

What Are Some Limitations of Remember The Milk?

When creating to-do lists to organize your activities, subtasks are an essential part of task management as it helps you break down complex tasks into smaller digestible components. This is important if you’re looking for a task management system to organize complex projects.

Remember The Milk locks its subtask feature behind a paywall. You will have to upgrade to a Pro Plan if you want to create subtasks for your projects. While the choice is yours, is it really worth it to pay to create subtasks. Taskade would be a better free alternative to Remember The Milk as Taskade allows you to create unlimited tasks and subtasks within your projects even when on the free plan. If you want to organize complex projects, Taskade’s robust build is your best bet.

If you wanted to use Remember The Milk to draft outlines and slightly longer notes, we wouldnt recommend it. This is because although Remember The Milk is an app that works well as a simple to-do list, its notes section lacks formatting options. This means that you will have a hard time if you’re looking for a tool to take longer notes. On the other hand, Taskade gives you full formatting control so that you can take longform notes easily.

Most features in Remember The Milk are locked behind a paywall. If you wanted access to integrations or even attach files from Google Drive or Dropbox, you will have to upgrade to a Pro Plan.

How Much Does Remember the Milk App Cost?

Remember The Milk offers its product in two simple plans which is the Free Plan, and the Pro Plan.

Remember The Milk Free Plan

Remember The Milk’s free plan is limited to only a few features. You have full access to the web browser and all of its apps plus basic integrations with Gmail, Google Calendar, and Evernote. 

You can also collaborate with up to 2 other users on your task lists. However, if you need more features such as an integration with Zapier and subtasks, you will need to upgrade to Remember The Milk’s Pro Plan.

Remember The Milk Pro Plan

Remember The Milk’s Pro Plan unlocks all of its features for you. With the Pro Plan, you can collaborate with as many users as you want with advanced sharing permissions made available to you.

The Pro Plan also gives you access to subtasks and advanced sorting features. Additionally, you will be able to change the themes on your web browser and desktop apps plus enjoy an integration with Zapier.

Remember The Milk’s pro plan starts at $49.99 per year.

Taskade vs Remember The Milk

While it’s clear that both apps cater to different user needs in the productivity space, Taskade stands out with its versatility and collaborative features, making it ideal for team projects and multifaceted task management. Its user-friendly interface, combined with powerful real-time collaboration tools, including chat and video calls, makes it a robust platform for teams seeking an efficient and integrated workspace.

Remember The Milk, on the other hand, is excellent for personal task management, especially for users who prefer a straightforward, list-making approach. Its simplicity and focus on individual task tracking make it a reliable choice for personal productivity.

However, Taskade’s unique edge lies in its adaptability and the seamless blend of task management, note-taking, and real-time collaboration. This makes Taskade not just a task manager, but a comprehensive workspace for teams and individuals alike. The ongoing enhancements in AI features and user experience further elevate Taskade’s position as a superior choice for those seeking an all-in-one productivity solution.

In essence, Remember The Milk excels in personal task management with simplicity at its core, Taskade offers a more dynamic and collaborative environment, aligning with the needs of modern, interconnected teams and individuals looking for a multifunctional tool.