TL;DR: Taskade is an AI-native team workspace with AI agents, Taskade Genesis apps, and 100+ integrations on a Free Forever plan. Remember the Milk is a fast personal task manager with Smart Add, and Pro costs $49.99/year (verified October 2026). Taskade Pro is $10/mo billed annually for 10 seats. Try Taskade Genesis free →
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| Capability | Remember the Milk | Taskade Genesis |
|---|---|---|
| Pricing (starting) | Free Basic; Pro $49.99/year | $0 Free · $10/mo Pro billed annually (10 seats) |
| Cloneable live demo | ❌ | ✅ |
| Built-in AI agents | Bring your own assistant via MCP (Pro) | ✅ built-in tools |
| Automation engine | MilkScript scripts (Pro) | ✅ Durable runtime, 100+ integrations |
| Workspace DNA loop | ❌ | ✅ ▲ Memory · ■ Intelligence · ● Execution |
What is Taskade?
Taskade is an AI-native workspace founded by John Xie, Dionis Loire, and Stan Chang in 2017 (Y Combinator-backed). It pairs structured projects across multiple views with AI Agents v2, durable workflow automations, and the Taskade Genesis app builder: one prompt, one deployed application.
What is Remember the Milk?
Remember the Milk (RTM) is a personal task manager started in 2004 by Emily Boyd and Omar Kilani in Sydney, Australia, and launched in October 2005. The company is now based in San Francisco, and RTM says more than 6 million people use its apps. It runs on the web, desktop, and mobile, with sync across every device.
RTM is admired for Smart Add, which lets you type a whole task in one line. "Clean out the fridge tomorrow !2 *monthly =15min #errand" sets the due date, priority, repeat, time estimate, and tag at once. You can add tasks by email, Alexa, and Siri, get reminders by email, text, and the mobile apps, and connect Gmail, Google Calendar, and Evernote on the free Basic plan.
Remember the Milk at a glance (verified October 2026): Founded in 2004 in Sydney, launched October 2005. Free Basic plan shares each list with up to 2 others and keeps completed tasks for 7 days. Pro is $49.99 per year and adds subtasks, unlimited sharing, advanced sorting, attachments, Outlook sync, IFTTT and Zapier, MilkScript automation, offline web use, and AI assistant access through MCP (beta). Sources: RTM upgrade page and RTM about page.
RTM is a strong fit for personal task capture, and its Pro plan now reaches into automation and AI. The trade-off is scope: RTM stays a task list. There are no project boards, documents, AI agents that live in the workspace, or app generation.
Remember the Milk vs Taskade by job
| Job | Remember the Milk | Taskade |
|---|---|---|
| Capture a task in one line | Excellent, Smart Add syntax everywhere | List view, AI Chat, Chrome extension |
| Remind me at the right time | Email, text, and mobile reminders | Due dates, reminders, Calendar view, Google Calendar sync on paid plans |
| Share a list | Up to 2 others on Basic, unlimited on Pro | Shared projects with comments, chat, and video |
| Run a team project | Lists and tags | Board, Table, Gantt Chart, and Calendar on the same project |
| Automate a routine | MilkScript, IFTTT, Zapier on Pro | Triggers and actions across 100+ integrations |
| Ask AI to act | Your own assistant through MCP on Pro | Custom agents with persistent memory inside the workspace |
Use Remember the Milk and Taskade together
You can keep RTM as your personal list and run team work in Taskade. The bridge is RTM's Inbox email address, which comes with every account. RTM applies Smart Add syntax to the subject line of each email it receives, so a Taskade automation can create a fully formed RTM task with one email. No Pro plan is needed on the RTM side.
Here is one concrete hand-off workflow:
- A teammate assigns you a task in a shared Taskade project.
- A Taskade automation starts on the Task Assigned trigger and passes the task to a custom AI agent.
- The agent writes a Smart Add subject line, for example "Send revised quote to client friday !1 #work".
- A Gmail Send Email step sends that subject to your RTM Inbox address.
- RTM creates the task with the due date, priority, and tag, and reminds you on your phone the way it always has.
When you finish, mark the task done in Taskade so the team sees progress. Your personal reminders stay in RTM, and the shared record stays in Taskade with its comments and files.
The same pattern runs on a schedule. A Schedule trigger can run each Monday and ask the agent, with Gmail as one of its tools, to send one email per deadline in your Taskade projects, each with its own Smart Add subject line. RTM then holds every date on your phone, and the agent writes the subject lines so you never have to remember the syntax yourself.
Why teams pick Taskade over Remember the Milk
From solo lists to a team workspace
Taskade scales from a personal inbox-style list to a multiplayer workspace with chat, video, and real-time editing, without changing tools.
AI agents and Taskade Genesis built in
AI Agents v2 include persistent memory, built-in tools, and custom tools. Taskade Genesis turns prompts into deployed apps with built-in data, agents, and automations.
Multiple project views, not just lists
List, Board, Table, Mind Map, Docs (Beta), Gantt Chart, Calendar, Actionsheet, and Org Chart. Pick the view that matches the work, not the tool.
100+ bidirectional integrations
Durable Automations across 100+ integrations. Triggers pull events in (Slack, Gmail, Sheets, Calendly, webhooks), and actions push data out (Stripe, Shopify, Notion, Salesforce, GitHub).
Free Forever with team features
Where RTM Pro is $49.99 per year for one account, Taskade Free Forever covers unlimited projects for up to 2 members, multiple project views, 1 AI agent, and 3 Taskade Genesis apps.
The Workspace DNA advantage
Taskade is built on Workspace DNA — a self-reinforcing loop between three pillars.
- Memory (Projects) — Every project doubles as the structured data layer for tasks, files, and structured fields.
- Intelligence (Agents) — Custom AI Agents with persistent memory and built-in tools, embeddable inside Taskade Genesis apps.
- Execution (Automations) — Durable workflows triggered by external events that read from Memory, act through Intelligence, and write the results back into Memory.
RTM remembers the milk. Taskade remembers everything you and your team have worked on, then helps you act on it. Read the Workspace DNA explainer →
Pricing comparison
| Plan | Taskade | Remember the Milk (verified October 2026) |
|---|---|---|
| Free | Free Forever: unlimited projects, 2 members, 3 Taskade Genesis apps, 1 agent | Basic: web, desktop, and mobile apps; share lists with up to 2 others; 7-day completed archive |
| Entry paid | Pro $10/mo billed annually ($20 monthly), up to 10 seats | Pro $49.99/year: subtasks, unlimited sharing, Zapier, IFTTT, MilkScript, MCP |
| Team | Business $25/mo billed annually ($50 monthly), unlimited seats | No team plan listed |
| Upper tiers | Max $100/mo and Enterprise $250/mo billed annually ($200 and $500 monthly) | Not listed |
RTM Pro is billed once a year and covers one account. See rememberthemilk.com/upgrade for the live price in your currency. Taskade charges per workspace, so a team of up to 10 shares one Pro plan.
Choose Taskade if
- You want AI agents and the Taskade Genesis app builder, not just a to-do list
- You collaborate with anyone, even occasionally
- You want multiple views instead of one
- You need durable automation workflows across 100+ integrations
- You want one workspace that scales from personal lists to team apps
Choose Remember the Milk if
- You want the fastest one-line task entry anywhere: Smart Add sets the date, priority, repeat, and tags as you type, even from an email subject.
- You want reminders by email, text, and phone, plus Alexa and Siri capture, on a free plan that has run since 2005.
- You like to script your own rules with MilkScript or connect your own AI assistant through MCP for a modest yearly price.
Frequently asked questions
How much does Remember the Milk Pro cost?
Pro is $49.99 per year (verified October 2026). The free Basic plan shares lists with up to 2 others and keeps completed tasks for 7 days.
Is Remember the Milk free?
Yes. The Basic plan is free and includes the web, desktop, and mobile apps, reminders, email and voice-assistant capture, and sharing with up to 2 others per list.
Does Remember the Milk have AI?
Yes, in beta. RTM Pro connects your own AI assistant to your tasks through MCP. Taskade builds agents, automations, and app generation into the workspace.
Can I use Remember the Milk and Taskade together?
Yes. A Taskade automation can email your RTM Inbox address with a Smart Add subject line, and RTM files it as a task with a due date, priority, and tag.
Is Taskade really free?
Yes. Free Forever covers unlimited projects, 2 members, 3 Taskade Genesis apps, and 1 agent. On Free, you earn free AI credits with referrals and invites, and you can upgrade any time. Pro is $10/mo billed annually for 10 seats.
Can I import RTM lists into Taskade?
Yes. Taskade imports CSV files and pasted Markdown or plain text, so an RTM export or a copied list opens as a Taskade project. See the CSV import guide.
Which AI models does Taskade use?
Taskade runs frontier models from top AI labs, with TSK-Auto as the default. Paid plans can pick a specific model, and on Pro and up you can bring your own API key.
Does Taskade have mobile apps?
Yes. Taskade has native iOS and Android apps plus desktop apps for Mac, Windows, and Linux, with real-time sync across surfaces.
Build without permission
- Build with Taskade Genesis → — One prompt, one deployed app
- AI App Builder — Full apps from prompts
- AI Agent Platform — Digital teammates with persistent memory
- Workflow Automation — 100+ bidirectional integrations
- Browse the Community Gallery — Clone real Taskade Genesis apps
Related reading
- The Build Without Permission article — Our manifesto
- How Workspace DNA Works — The architecture
- Origin of Living Software — Why apps should be alive
- Vibe Coding for Non-Developers — Build apps without code
- Agentic Workflows That Replace Busywork — Real automation patterns
- Free Todoist Alternative — Personal task managers compared
- Free TickTick Alternative — To-do apps with calendars compared
- Free Wunderlist Alternative — Life after Wunderlist