Take Notes, Collaborate and Get Things Done with Taskade
|The Visual Playground
|No templates unavailable
|Develop customizable templates
|Own Your Workspace
|Customizability is restricted to notes
|Fully customizable workspace and progress tracking
|Consistency Is Simplicity
|Only one standard view offered
|Adaptable data visualization
|Comment syncing, chat support, live video call support
|The Right Tool For The Right Job
|A note-taking software with some communication features
|Remote first design tailored for virtual collaboration
|Get Back On Track
|No completion history tracking
|Completion history tracking
|The Big Picture
|Simple overall view of projects, tracks through checklists
|Bird’s eye view of workspaces, able to monitor progress on a project level
|Keeping It Clean
|Tasks are segmented into notes
|Tasks can be folded and colour-coded
|Passing On Your Legacy
|Simple and intuitive
|Getting Up To Speed
|Simple features, easy to master
|Intuitive UI, quick onboarding process
|Quick On Your Feet
|Performance is clunky, long load times
|Lightweight, Short load times
Google Keep is a digital note-taking software that was launched as part of Google Suite in 2013. When it was first released, Google Keep was given good reviews due to its lean design and simplicity. This meant that it was a simple note-taking tool that was also quick.
It was only later in 2016 that Google Keep started to get mixed reviews. Part of these reviews came from users that found it hard to take long-form notes with the inability to format notes and change workspace views on Google Keep. Generally, good reviews for Google Keep come from it being a note-taking app that is simple and accessible.
Users can choose between a list view or grid view on their board. Notes can also be color-coded or customized with an in-built background. Important notes can be pinned to the top and Google Keep’s lean design makes it an intuitive note-taking app to use.
You can also collaborate on Google Keep to take simple notes together or share to-do lists with other users.
You can also use Google Keep to collaborate with other users on simple notes and even share to-do lists. The only prerequisite to this is that other users must also sign in to their Google account to use Google Keep.
In 2021, Google discontinued Google Keep’s Chrome app. However, the popular note-taking tool can still be accessed via web browsers and other apps.
Besides customizing backgrounds, Google Keep does have a few useful features to help you take simple notes online. However, the software is only equipped with minimal features to keep things simple.
You can transcribe voice recordings into your notes on Google Keep. To do this, record your voice using the app and your voice will automatically be transcribed in real-time. This is a useful feature to have if you get a sudden hit of inspiration while being unable to type out your notes.
If you enjoy drawing, you can add doodles to your notes. Simply draw and save your doodles on your notes within Google Keep. If you prefer to express your thoughts via drawings, then this feature will come in handy for you.
Google Keep does not have formatting options and this makes it hard for you to take long-form and detailed notes. However, you can transfer your notes into Google Docs easily. Although it takes an extra step to transfer notes from Google Keep to Google Docs, you should be able to continue your long-form note-taking process.
You can organize your notes via labels and also use Google Keep’s search function to locate specific notes. However, if you’re a heavy note-taker, your Google Keep home page will get messier as you take more notes. Unlike Taskade which is more robust, Google Keep does not have the organizational features that Taskade offers.
Being a simple note-taking tool, Google Keep offers a basic collaboration feature. Simply click on your note and add a collaborator to start taking notes together in real-time. However, this will only work for simple notes. This is because Google Keep lacks a built-in chat feature, making it harder for you and your team to align on ideas.
Due to its simplicity, Google Keep is best for beginners and casual note-takers. The app makes it easy for you to take notes and create simple to-do lists.
Its collaboration feature is best used for simple tasks such as a collaborative grocery list or a family to-do list. Google Keep excels at being a simple note-taking app, but it lacks features that are essential to help you boost your productivity.
We wouldn’t recommend Google Keep if you require heavier note-taking or tasks that require more collaboration. This is because Google Keep’s lack of formatting options makes it hard to create long-form notes. Furthermore, Google Keep was built for simple notes and not heavier tasks such as project management.
Google Keep’s simple design is both its benefit and a limitation. While this makes it a simple tool to use, Google Keep’s simple design also means that it is just a note-taking app, and not a full productivity software.
As a note-taking tool, having no formatting options puts Google Keep at a disadvantage compared to other note-taking apps such as Evernote.
Also, since you’re unable to create multiple workspaces or projects in Google Keep, your home page will get messier as you take more notes. Toggling between the two views that are offered does little to help reduce clutter.
Collaboration within Google Keep is also kept to a minimum. The app does not give you notifications when new tasks are added on your collaborative to-do lists. This means that neither you or your team mates will know when new tasks have been added.
Google Keep is free to use. This makes it a good option for individuals who are new to digital tools to help with productivity.
Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.
Taskade is where remote teams get work done. With Taskade, you can take detailed notes, manage projects, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace.
Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!
Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.
Taskade is the best free alternative to Google Keep as it was designed to help teams and individuals get more work done. With Taskade, you’re able to take detailed notes easily whilst having the capabilities of a full blown productivity app at your fingertips.
Collaborate efficiently with your team with Taskade’s free unlimited chat and video conferencing tool that is built-in to every project. Reduce the need of having multiple apps to get work done. Use Taskade and get work done faster.
Taskade is the best free Google Keep alternative. Get started instantly for free today.
For an exhaustive list of Taskade’s features, click here.
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Taskade can be used by individuals and teams working from anywhere. Use Taskade individually or collaborate with your team for detailed note-taking, weekly agendas, team meetings, project management, product roadmaps, and more.
Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way.
Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices. Collaborative note-taking is seamless with Taskade.
Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.
Taskade is the best free Google Keep alternative. Try Taskade for free today.
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Automate 700+ tasks across marketing, sales, support, HR, startups, and agencies. Generate streamlined workflows, spark creative ideas, automate tasks, and chat with AI in every project. Embrace the future of productivity with Taskade, the AI-powered workspace for modern teams.