Build Without Permission: The Future of Project Management

We believe the future of work isn't just humans using AI. It's humans and AI working as one.

• One prompt = one app
• Your workspace = the backend
• Your agents = the team
• Your automations = the execution

Software should be alive. And now, it is.

What Is Asana?

Asana is a traditional project management platform that tracks tasks, deadlines, and team communication. Founded by Facebook alumni Dustin Moskovitz and Justin Rosenstein in 2008, Asana emerged from their internal "Tasks" tool designed to reduce email and meeting overhead.

While Asana excels at organizing projects into structured workflows, it remains fundamentally a tracking system. You create projects, assign tasks, set deadlines, and monitor progress through various views. The platform focuses on coordination and visibility rather than intelligent action.

Asana's core approach:

• Manual project setup and configuration
• Rule-based automation with limited intelligence
• Separate communication channels (inbox, comments, proofing)
• Per-user pricing that scales expensively
• Static templates and rigid project structures

Asana serves teams well for traditional project management, but it requires significant setup time and ongoing maintenance to remain effective.

Features of Asana

Being a project management software, Asana is equipped with a multitude of features to help you get more work done.

On Asana, you can create projects and break them down into detailed tasks to help your team visualize the roadmap. Each project workspace comes with a list view to detail the steps needed for the project, conversations to support team communications, a calendar to view the team’s tasks, a project progress view for status updates, and also files to share documents within the team.

Within each task, you can assign it to individual members and set deadlines. Add more information into the task description to hopefully prevent the need to have more meetings to align the deliverables.

If the task is dependent on another task being done first, you can set task dependencies on Asana so that your project flows seamlessly. If you want to save some time, Asana also has Gantt templates available so that you can track your tasks and all of their dependencies easily.

Additionally, Asana has an approval feature for tasks so that you can approve, request changes, or reject tasks.

Communication in Asana is done mostly within its conversations feature. You can send messages to team conversations to update users working on the same project. Team members can choose to follow conversation threads to stay updated, and also create tasks to move things forward from the chat.

Asana collaborated with Vimeo to launch a video messaging feature. With this feature, you can record video messages and embed them in your workspace to send messages to your team members. Video messages in Asana are also automatically transcribed to help you be more productive.

Asana also supports integration with many apps including cloud storage solutions such as Dropbox and Google Drive. This enables you to share files and documents from your preferred storage app.

What Is Asana Good For?

Asana can benefit a wide range of individuals and teams, including:

• Project managers: Asana provides project managers with a centralized platform to manage all aspects of a project, from task creation to team collaboration and progress tracking.
• Teams: Asana is designed for team use, allowing members to communicate and collaborate on projects in real-time. This helps to streamline processes and improve productivity.
• Small businesses: Asana is a cost-effective solution for small businesses looking to manage their projects and tasks in a professional and organized manner.
• Remote teams: Asana can be used by remote teams to stay connected and on top of projects, regardless of their physical location.
• Agencies: Asana can help agencies manage multiple clients and projects in one centralized platform, improving efficiency and reducing the risk of missed deadlines or important information.
• Freelancers: Asana can be used by freelancers to manage their tasks, projects, and deadlines, making it easier to stay on track and meet client expectations.

However, some limitations come with Asana that you should consider before deciding on using it.

What Are Some Limitations of Asana?

Asana has a lot of features, and common complaints include newcomers finding the software hard to use. If you’re new to Asana, chances are that you will need to invest some time in learning how to use the software to your advantage. Without a proper introduction, you will probably feel overwhelmed when using Asana.

It’s good to load a project management tool with features to help users be more productive. But having too many features available might potentially affect your productivity than boost it if you’re spending too much time choosing which features to use on each project.

Unlike Taskade, Asana doesn’t allow you to export your project to use as part of a presentation. In Taskade, you will be able toexport your projectas image, text, and markdown. A key benefit of this feature is that exporting as an image allows you to export your project regardless of whichproject viewyou choose.

Asana allows you to assign tasks only to one person. Problems will arise when people leave your projects for various reasons as you will now have to reassign tasks to keep the project moving. With Taskade, you canassign tasksto multiple members including yourself to provide more clarity on who’s working on each task.

Although Asana was built to help with collaboration, communicating in Asana can be quite tedious. To chat with your team members, you will need to toggle to the conversations tab. If a specific project requires more alignment, you will find yourself toggling between features to get tasks done.

In contrast, Taskade has a built-infree unlimited chat and video callfunctionality in every project so that you can chat and get work done simultaneously in one unified workspace. This makes Taskade a better Asana alternative when it comes to real-time collaboration and communication.

There are a lot of competitors to Asana in the current market, but choosing which application to use ultimately depends on what your specific use case is.

Asana Pricing

Asana comes in 4 different pricing tiers which include Asana Basic, Premium, Business, and Enterprise.

Asana Basic Plan

Asana’s Basic Plan is free for anyone new to Asana and project management software. The free version includes unlimited projects and tasks with an upload limit of 100MB per file. With the free version, you will be able to collaborate with 14 other members on projects with access to multiple project views.

The Basic Plan also comes with unlimited messages and a wide range of integrations with other software and apps.

Asana Premium Plan

Asana’s Premium Plan adds a project timeline feature into your project management alongside other features. You will gain access to an admin console which gives allows you to manage members across your team or organization.

The Premium Plan is best used for teams of more than 15 people that require project management software to map out entire projects. Processes can also be cleaned up by using forms to request assets.

Although Asana’s Premium Plan has a lot of features and can be used for detailed workflows, it starts at a rather steep price of $10.99 per month for each user.

Asana Business Plan

Asana’s Business Plan brings you one step further by giving you access to even more features. You will gain access to Goals, which can be used to align everyone in your business to a common goal. The Goals feature shows everyone in your business how each project contributes to the company’s goals, which can have a positive impact on motivation.

The Business Plan also gives you access to Portfolios, which gives you a high-level overview of all your projects. With Portfolios, you can check the status of your projects, to see if any of them are at risk of getting off track.

Another neat feature that you’ll gain access to is the ability to assess your team’s workload for individual members. With this feature, you can distribute work more equally amongst employees.

Pricing for Asana’s Business plan starts at $24.99 per month for each user.

Asana Enterprise Plan

Asana also has an Enterprise Plan which unlocks all of its features to help boost productivity. The Enterprise Plan is best suited for large organizations that are looking to use Asana as a holistic solution to business needs.

The Enterprise Plan also provides advanced security features, admin controls, and priority support.

Pricing for this plan varies per organization.

What Is Taskade?

Taskade transforms project management from tracking to intelligent action. Founded by John Xie, Dionis Loire, and Stan Chang in 2017, this Y Combinator-backed platform represents the evolution from static project tools to living, intelligent workspaces.

Unlike Asana's project-centric approach, Taskade creates workspace intelligence where your data becomes the foundation for AI agents, custom applications, and automated workflows. Every project becomes a potential application, every workflow becomes an automation opportunity.

What makes Taskade revolutionary:

Genesis App Building

Transform project ideas into live applications instantly. Describe your project management need in plain English - "Create a client onboarding system with automated follow-ups" - and watch complete business applications appear with forms, databases, AI agents, and automation workflows.

AI Agents: Your Project Team

Deploy autonomous AI agents that handle project coordination, risk assessment, and team communication. These aren't simple bots - they're intelligent teammates that learn your project patterns, anticipate bottlenecks, and take proactive action.

Intelligent Automation

Move beyond rule-based project automation to AI-powered workflows that adapt and make smart decisions. Automatically prioritize tasks based on project urgency, route requests to the right team members, and generate status reports with contextual insights.

Real-time Collaborative Intelligence

Built-in chat, video calls, and collaborative editing work seamlessly with AI agents. Your team collaborates while AI handles routine coordination, ensuring nothing falls through the cracks.

Experience project management that thinks, learns, and evolves with your team. Start building today.

Key Features of Taskade

• Project Views. Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want.- List View. This is the default view on Taskade. Create new listshere.

• Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks with this Kanban project dashboard.

• Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.

• Action View. Work in table view and stay organized with your task due dates, and more.

• Org Chart View. Break down larger tasks into smaller ones to help you get things done.

• Real-time Communication. Chat and video conference with your team while collaborating in real-time on the same page.

• 500+ Templates. Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new project templates across your workspaces.Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.

• Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.

• Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

• Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.

• Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.

• Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.

• User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

• Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.

• Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.

• Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

• Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook.

• Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.

• Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.

• Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

• Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

• Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.

• Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.

• Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, clickhere.

Taskade Pros

• Free-forever plan is loaded with features
• Real-time collaboration with unlimited users within the same project
• Free built-in video call and chat function in each project
• Customizable templates to give you a headstart
• Work and chat in the same window, in the same app
• Frequent updates based on user/yourfeedback and suggestions
• Tabbed workflow for working with multiple Projects

Taskade Cons

• No gantt view (yet)

Taskade Pricing

Taskade Free

• Single workspace with 5 active projects and 250 tasks per month
• 5 team members included with unlimited project sharing
• 5,000 AI words per month
• Access to 500+ free templates

Taskade Pro – From $19/month

• 2 workspaces with unlimited projects for every team and client
• 20 team members included for a flat monthly price
• 50,000 AI words per month

Taskade Business – From $49/month

• 10 workspaces with unlimited projects for every team and client
• 50 team members included for a flat monthly price
• 250,000 AI words per month
• Zapier integration

Taskade Ultimate – From $99/month

• Unlimited workspaces for your teams, clients, and organization
• 100 team members included for a flat monthly price
• Unlimited AI words per month
• Secure and simplify access with Single Sign On (SSO) through OKTA, Google, Azure, and more

Click herefor more information.

Why Teams Choose Taskade Over Asana

The fundamental difference is evolution: Asana represents traditional project management, while Taskade embodies intelligent project transformation.

Tracking vs. Intelligence

Asana excels at tracking project status, dependencies, and deadlines. You create structured project hierarchies, assign tasks to individuals, and monitor progress through dashboards. It's comprehensive but requires constant manual oversight.

Taskade transforms projects into intelligent systems. Your project data becomes the foundation for AI agents that work autonomously, automations that handle routine coordination, and applications that evolve with your team's needs.

Setup vs. Conversation

Asana requires extensive project setup. Creating custom fields, configuring workflows, training team members on processes, and maintaining complex project structures. Every new project type means more configuration work.

Taskade works through natural conversation. Describe your project management challenge in plain English, and watch complete solutions appear - complete with AI agents, automated workflows, and intelligent coordination.

Per-User vs. Team Intelligence

Asana's per-user pricing model becomes expensive as teams grow. A 20-person team pays $269/month for Premium features, and costs escalate quickly with advanced capabilities.

Taskade's flat-rate team pricing includes AI agents, automation, and advanced features for the entire team. Our $19/month Pro plan supports 20 team members - that's $13.45 less per month than Asana for a single user.

Rule-Based vs. Adaptive Intelligence

Asana's automation follows rigid rules that break when conditions change. "If task is completed, then notify manager" works until your manager changes or project structure evolves.

Taskade's AI-powered automation adapts to changing conditions, learns from team patterns, and makes intelligent decisions. Your workflows evolve with your business instead of requiring constant reconfiguration.

The Bottom Line

Choose Asana if you need a digital version of traditional project management with structured tracking and reporting.

Choose Taskade if you want your projects to become intelligent systems that think, learn, and act autonomously while your team focuses on creative and strategic work.

Ready to experience intelligent project management? Start with Taskade and see how AI transforms the way teams work.

Current Pricing Comparison

Taskade

• Free Plan: AI agents, unlimited projects, real-time collaboration
• Pro Plan: $19/month for 20 team members with advanced AI
• Business Plan: $49/month for 50 team members with enterprise features

Asana

• Basic Plan: Free but very limited (15 team members max)
• Premium Plan: $13.49/month per user (20 users = $269/month)
• Business Plan: $30.49/month per user (20 users = $609/month)

Taskade delivers more intelligence and collaboration at a fraction of Asana's cost, with AI capabilities that Asana doesn't offer at any price point.