Chat, Organize, Get Things Done
|The Visual Playground
|Develop customizable templates
|Develop customizable templates
|Own Your Workspace
|Customizability is restricted to cards
|Fully customizable workspace and progress tracking
|Consistency Is Simplicity
|Data is incompatible with certain views offered
|Adaptable data visualization
|The Power of AI
|No built-in AI function
|Ability to use AI commands in all projects
|Comment support, chat support through power-ups
|Comment syncing, chat support, live video call support
|The Right Tool For The Right Job
|A project management and virtual collaboration tool
|Remote first design tailored for virtual collaboration
|Get Back On Track
|Completion history tracking through tags
|Completion history tracking
|The Big Picture
|Overall view of projects, allows tracking of cards
|Bird’s eye view of workspaces, able to monitor progress on a project level
|Keeping It Clean
|Tasks are segmented into cards
|Tasks can be folded and colour-coded
|Passing On Your Legacy
|Haphazard and difficult to maintain
|Simple and intuitive
|Getting Up To Speed
|Easy to pick up but hard to master
|Intuitive UI, quick onboarding process
|Quick On Your Feet
|Long load times on large boards
|Lightweight, Short load times
Trello is a web-based Kanban board project management application that was founded in 2014 by Joel Spolsky and Michael Pryor. It was originally codenamed “Trellis” and was subsequently renamed Trello.
Spolski and Pryor created a prototype of Trello in 2011 and they soon became pioneers of the online Kanban board movement.
After years of steady growth and a 2017 acquisition by Atlassian, Trello is still one of the most popular options for kanban style project management software today.
Trello is a project management software that enables users to manage tasks, organize, and share them across teams. Users create Trello cards representing different tasks and then use the drag-and-drop interface to place these on a Trello board.
Although Trello offers multiple project views, these are locked behind a paywall and you would have to purchase a premium subscription to get access to multiple views. With a free or standard plan, you are limited to the default Kanban view.
Here are some key features of Trello:
Taiichi Ohno introduced Kanban as an Engineer at Toyota in the 1940s to help maintain optimal productivity levels. Kanban has since become a popular productivity tool as it allows you to visualize your projects and tasks all in one dashboard.
In order to use Kanban efficiently, teams will have to sync up and discuss the tasks at hand. Ensuring that everyone is aligned on the project is crucial as the Kanban method manages project timelines by breaking down large projects into smaller tasks.
Visualizing the project on a kanban board allows users to stay updated on the progress of the project and its tasks.
Trello is usually used for managing and collaborating with team members on projects. Trello’s take on the Kanban board visually helps you stay organized and gives you clarity on what tasks your team members are working on at any given time.
Trello’s simple interface and ease of use make it a viable solution for users and teams of all sizes that are looking for a visual and intuitive kanban project management software.
Here are some of the limitations of Trello:
Limited Features on Free Plan: Trello’s free plan is limited in terms of features and is only suitable for small and simple projects. You won’t have access to advanced features such as Power-Ups, custom fields, and integrations, which limits the functionality of the tool.
Fixed Project Views: Trello’s free plan only offers a default Kanban view. If you want to change your project views or use other views, such as calendars or tables, you’ll have to upgrade to a premium plan.
Limited Dashboard Customization: Trello’s dashboard is not very customizable, and users are limited to the basic features. This can make it difficult to manage complex projects as the interface may become cluttered and disorganized.
Communication Limitations: Trello’s communication features are limited to comments. There is no way to send direct messages or chat with team members within the platform. This can make it difficult to collaborate on large projects where quick and direct communication is necessary.
No Time Tracking: Trello does not have a built-in time tracking feature, making it difficult to track the amount of time spent on tasks and projects.
No Budgeting or Invoicing: Trello does not have budgeting or invoicing features, making it difficult to manage the financial aspect of projects.
No Resource Management: Trello does not have resource management features, making it difficult to manage resources such as team members, equipment, and materials.
No Gantt Charts: Trello does not have Gantt chart capabilities, which are essential for visualizing project timelines and dependencies.
Trello is a simple and effective tool for small projects, but for larger and more complex projects, it may not be the most suitable solution. If you’re looking for a more robust project management tool, consider Taskade.
Trello offers a free plan if you’re looking to organize simple projects individually or with a team. This plan has limited features, meaning that you will have to upgrade to a paid plan to enjoy more of Trello’s features.
Trello’s Standard plan starts at $5 per month and unlocks more features, including unlimited boards and advanced checklists. This plan is a good choice for teams that need to manage more complex projects.
If you’re looking to change your board view on Trello, you will have to upgrade to a Premium plan which starts at $10 per month. A Premium plan allows you to switch board views, use templates, export data, and more.
Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.
Taskade is where remote teams get work done. With Taskade, you can organize tasks, take detailed notes, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace.
Get a headstart on your projects and find a suitable structure for your outlines via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!
Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.
Taskade is the best free Trello alternative. Get started instantly for free today.
For an exhaustive list of Taskade’s features, click here.
Taskade Pro – From $19/month
Taskade Business – From $49/month
Taskade Ultimate – From $99/month
Taskade can be used by individuals and teams working from anywhere. Use Taskade for weekly agendas, team meetings, note-taking, project management, product roadmaps, and more.
If you’re looking for an alternative task management tool to Trello, Taskade is your best bet.
Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way.
List view? Check. Kanban view? Check. Mind map view? You’ve got it! Simply toggle between project views on your dashboard via a simple click.
Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices.
Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.
Taskade is the best free Trello alternative. Try Taskade for free today.
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Automate 700+ tasks across marketing, sales, support, HR, startups, and agencies. Generate streamlined workflows, spark creative ideas, automate tasks, and chat with AI in every project. Embrace the future of productivity with Taskade, the AI-powered workspace for modern teams.