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Taskade vs Trello

Chat, Organize, Get Things Done

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Design Freedom
The Visual PlaygroundDevelop customizable templatesDevelop customizable templates
Own Your WorkspaceCustomizability is restricted to cardsFully customizable workspace and progress tracking
Consistency Is SimplicityData is incompatible with certain views offeredAdaptable data visualization
The Power of AINo built-in AI functionAbility to use AI commands in all projects
Let’s TalkComment support, chat support through power-upsComment syncing, chat support, live video call support
Going Live
Periodic syncing
Real-time syncing
The Right Tool For The Right JobA project management and virtual collaboration toolRemote first design tailored for virtual collaboration
Progress Tracking
Get Back On TrackCompletion history tracking through tagsCompletion history tracking
The Big PictureOverall view of projects, allows tracking of cardsBird’s eye view of workspaces, able to monitor progress on a project level
Mindful Simplicity
Keeping It CleanTasks are segmented into cardsTasks can be folded and colour-coded
Passing On Your LegacyHaphazard and difficult to maintainSimple and intuitive
Launch Speed
Getting Up To SpeedEasy to pick up but hard to masterIntuitive UI, quick onboarding process
Quick On Your FeetLong load times on large boardsLightweight, Short load times

What Is Trello?

Trello is a web-based Kanban board project management application that was founded in 2014 by Joel Spolsky and Michael Pryor. It was originally codenamed “Trellis” and was subsequently renamed Trello.

Spolski and Pryor created a prototype of Trello in 2011 and they soon became pioneers of the online Kanban board movement.

After years of steady growth and a 2017 acquisition by Atlassian, Trello is still one of the most popular options for kanban style project management software today.

What Are Some Features of Trello?

Trello is a project management software that enables users to manage tasks, organize, and share them across teams. Users create Trello cards representing different tasks and then use the drag-and-drop interface to place these on a Trello board.

Although Trello offers multiple project views, these are locked behind a paywall and you would have to purchase a premium subscription to get access to multiple views. With a free or standard plan, you are limited to the default Kanban view.

Here are some key features of Trello:

  1. Boards: Users can create boards to represent different projects, teams, or workflows.
  2. Cards: Tasks are represented as cards that can be moved between lists or boards. Cards can contain detailed information, such as a description, attachments, comments, labels, and due dates.
  3. Lists: Lists are columns on a board that can be used to categorize and track the status of tasks. For example, a list might represent “To Do”, “In Progress”, and “Done”.
  4. Labels: Labels can be used to categorize and prioritize tasks by adding visual cues, such as color-coded tags.
  5. Due Dates: Trello allows users to add due dates to cards, so that they can keep track of deadlines and prioritize tasks accordingly.
  6. Checklists: Users can create checklists within cards to break down tasks into smaller, more manageable subtasks.
  7. Attachments: Trello supports attachments, allowing users to upload files, images, and other media directly to cards.
  8. Notifications: Trello sends notifications to users when changes are made to cards or boards, so that everyone is kept in the loop.
  9. Power-Ups: Trello offers a range of integrations and add-ons, called “Power-Ups”, that can be used to extend the functionality of the platform. For example, users can connect Trello to their Google Drive, Slack, or GitHub accounts.
  10. Collaboration: Trello is designed for collaboration, allowing teams to work together on projects in real-time, regardless of location.

What Is Kanban?

Taiichi Ohno introduced Kanban as an Engineer at Toyota in the 1940s to help maintain optimal productivity levels. Kanban has since become a popular productivity tool as it allows you to visualize your projects and tasks all in one dashboard.

In order to use Kanban efficiently, teams will have to sync up and discuss the tasks at hand. Ensuring that everyone is aligned on the project is crucial as the Kanban method manages project timelines by breaking down large projects into smaller tasks. 

Visualizing the project on a kanban board allows users to stay updated on the progress of the project and its tasks. 

What Is Trello Good For?

Trello is usually used for managing and collaborating with team members on projects. Trello’s take on the Kanban board visually helps you stay organized and gives you clarity on what tasks your team members are working on at any given time. 

Trello’s simple interface and ease of use make it a viable solution for users and teams of all sizes that are looking for a visual and intuitive kanban project management software.

What Are Some Limitations of Trello?

Here are some of the limitations of Trello:

Limited Features on Free Plan: Trello’s free plan is limited in terms of features and is only suitable for small and simple projects. You won’t have access to advanced features such as Power-Ups, custom fields, and integrations, which limits the functionality of the tool.

Fixed Project Views: Trello’s free plan only offers a default Kanban view. If you want to change your project views or use other views, such as calendars or tables, you’ll have to upgrade to a premium plan.

Limited Dashboard Customization: Trello’s dashboard is not very customizable, and users are limited to the basic features. This can make it difficult to manage complex projects as the interface may become cluttered and disorganized.

Communication Limitations: Trello’s communication features are limited to comments. There is no way to send direct messages or chat with team members within the platform. This can make it difficult to collaborate on large projects where quick and direct communication is necessary.

No Time Tracking: Trello does not have a built-in time tracking feature, making it difficult to track the amount of time spent on tasks and projects.

No Budgeting or Invoicing: Trello does not have budgeting or invoicing features, making it difficult to manage the financial aspect of projects.

No Resource Management: Trello does not have resource management features, making it difficult to manage resources such as team members, equipment, and materials.

No Gantt Charts: Trello does not have Gantt chart capabilities, which are essential for visualizing project timelines and dependencies.

Trello is a simple and effective tool for small projects, but for larger and more complex projects, it may not be the most suitable solution. If you’re looking for a more robust project management tool, consider Taskade.

Trello Pricing

Trello offers a free plan if you’re looking to organize simple projects individually or with a team. This plan has limited features, meaning that you will have to upgrade to a paid plan to enjoy more of Trello’s features.

Trello’s Standard plan starts at $5 per month and unlocks more features, including unlimited boards and advanced checklists. This plan is a good choice for teams that need to manage more complex projects.

If you’re looking to change your board view on Trello, you will have to upgrade to a Premium plan which starts at $10 per month. A Premium plan allows you to switch board views, use templates, export data, and more.

What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize tasks, take detailed notes, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your outlines via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free Trello alternative. Get started instantly for free today.

Key Features of Taskade

  • Project Views. Visualize your projects in several different ways. Cycle between the List, Mindmap, Org Chart, and Board views to work the way you want.
    • List View. The list view is the default view on Taskade. Create new lists here.
    • Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
    • Mindmap View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
    • Action View. Work in table view and stay organized with your task due dates, and more.
    • Org Chart View. Break down larger tasks into smaller ones to help you get things done.
  • Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
  • Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
List view on a Taskade project
  • Real-time Communication. Chat and video conference with your team while collaborating in real-time on the same page. 
  • 500+ Templates. Choose from 500+ project templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
  • Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.
  • Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
  • Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
  • Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
  • User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).
  • Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
  • Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
  • Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.
  • Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
  • Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
  • Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
How to view project version history on Taskade
  • Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.
  • Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.
  • Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
  • Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
  • Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click here.

Taskade Pricing

Taskade Free 

  • Single workspace with 5 active projects and 250 tasks per month
  • 5 team members included with unlimited project sharing
  • 5,000 AI words per month
  • Access to 500+ free templates

Taskade Pro – From $19/month

  • 2 workspaces with unlimited projects for every team and client
  • 20 team members included for a flat monthly price
  • 50,000 AI words per month

Taskade Business – From $49/month

  • 10 workspaces with unlimited projects for every team and client
  • 50 team members included for a flat monthly price
  • 250,000 AI words per month
  • Zapier integration

Taskade Ultimate – From $99/month

  • Unlimited workspaces for your teams, clients, and organization
  • 100 team members included for a flat monthly price
  • Unlimited AI words per month
  • Secure and simplify access with Single Sign On (SSO) through OKTA, Google, Azure, and more

Is Taskade Right for You?

Taskade can be used by individuals and teams working from anywhere. Use Taskade for weekly agendas, team meetings, note-taking, project management, product roadmaps, and more. 

If you’re looking for an alternative task management tool to Trello, Taskade is your best bet.

Make use of customizable board views to visualize your projects into digestible smaller tasks. Multiple board views are available even on Taskade’s free plan, allowing you to get more work done the smarter way. 

List view? Check. Kanban view? Check. Mind map view? You’ve got it! Simply toggle between project views on your dashboard via a simple click.

Collaborate with your team in real-time with free and unlimited chat and video conferencing available on every project. Automatic syncing ensures that your data is always up to date across devices.

Taskade is the simplest way to create task lists, checklists, and workflows. Manage projects and get more work done the simple way with Taskade.

Taskade is the best free Trello alternative. Try Taskade for free today.

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