Build Without Permission: The Taskade Difference

We believe the future of work isn't just humans using AI. It's humans and AI working as one.

• One prompt = one app
• Your workspace = the backend
• Your agents = the team
• Your automations = the execution

Software should be alive. And now, it is.

What is Taskade?

Taskade transforms how teams work by turning ideas into intelligent applications instantly. Founded by John Xie, Dionis Loire, and Stan Chang in 2017, this Y Combinator-backed platform goes beyond traditional productivity tools.

Unlike Notion's static pages and databases, Taskade creates living workspaces where your data becomes the foundation for custom applications. Describe what you need in plain English, and watch as complete business apps appear with AI agents, real-time data, and automation workflows built-in.

What makes Taskade revolutionary:

• Genesis App Builder: Turn any idea into a live application with one prompt
• AI Agents: Digital teammates that work autonomously and learn your business
• Intelligent Automation: Workflows that adapt and make smart decisions
• Real-time Collaboration: Built-in chat, video, and collaborative editing
• Living Intelligence: Your workspace learns, evolves, and gets smarter over time

Experience productivity that thinks, learns, and evolves with your team. Get started free today.

The Intelligence That Powers Everything

Taskade's AI isn't just another writing assistant. It's a complete intelligence layer that transforms your workspace into a thinking, learning, and acting system.

Genesis App Builder

Turn any business idea into a live application instantly. Describe what you need in plain English, and watch complete apps appear with databases, AI agents, and automation workflows built-in. Your workspace data becomes the backend, your projects become the intelligence.

AI Agents: Your Digital Workforce

Create autonomous teammates that work 24/7. These aren't simple chatbots - they're specialized AI agents that learn your business patterns, handle complex workflows, and coordinate with your team. From customer support to content creation, they handle the work while you focus on strategy.

Intelligent Automation

Connect 100+ business tools with workflows that think. Unlike rigid rule-based automation, Taskade's AI makes smart decisions, adapts to changing conditions, and learns from outcomes to improve performance over time.

Contextual AI Chat

Every conversation understands your business context. Ask about project risks, get insights on team performance, or brainstorm solutions - all based on your actual data, not generic responses from the internet.

Smart Forms & Data Collection

Forms that automatically process, categorize, and route responses. Customer feedback gets sentiment analysis, leads get scored and assigned, support requests get prioritized - all without manual intervention.

This isn't just AI assistance - it's AI that becomes part of your business operations, learning and evolving with your team.

Key Features of Taskade

Besides AI, Taskade is also loaded with advanced features to help boost your productivity. This complements the need for structure and order in both personal and work projects. To facilitate this, Taskade provides astraightforward hierarchy of Workspaces, Folders, and Projects, all of which are accessible in both our free and paid plans.

Here are some other key features that Taskade offers:

• Project Views. Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want.- List View. This is the default view on Taskade.Create new lists on Taskade.

• Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.

• Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.

• Action View. Work in table view and stay organized with your task due dates, and more.

• Org Chart View. Break down larger tasks into smaller ones to help you get things done.

• Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.

• Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.

• Real-time Communication. Chat and video conference with your team while collaborating in real-time on the same page.

• 500+ Templates. Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.

• Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.

• Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.

• Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.

• Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.

• User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).

• Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.

• Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.

• Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.

• Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook.

• Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.

• Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.

• Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.

• Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.

• Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.

• Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.

• Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

View thefull list of Taskade’s featuresand learn more.

Taskade Pricing

Choose your plan with flexibility: Start with a free version and upgrade on your terms. This comes with free access to our AI features as well.

Taskade’s premium plans are both feature-rich and affordable. They provide unlimited Taskade AI credits, ensuring you and your team have all the resources you need. Additionally, you’ll benefit from cross-platform real-time syncing and complete access to all Taskade apps, whether on the web, mobile, or desktop.

We also offer special discounts for students, startups, nonprofits, and educational institutions. If you belong to any of these categories and have specific needs or requirements, don’t hesitate to contact us to apply for a discount.

Discover thelatest pricing options for Taskade, your first step towards AI-powered efficiency. Tailored for individuals and teams, our plans are designed to boost your productivity needs. Try Taskade today.

What is Notion?

Notion was founded in 2013 by Ivan Zhao. It is an all-in-one app that allows you to take notes and manage projects to improve your productivity. Notion was released to the public in 2015 with the goal of ending the need of having multiple productivity tools by being an all-in-one app.

However, it wasn’t all smooth sailing for Notion. After its original release in 2015, Notion was unfortunately faced with failure. This came mainly from the fact that its original build was simply not reliable enough, leading to regular crashes.

Faced with this predicament, Zhao and his co-founder Simon Last would relocate to Japan in an attempt to rebuild Notion – a move that turned out to be a blessing for the team. Rebuilding the app proved beneficial to Notion, as the team became more engrossed in making sure that the software didn’t fail as it did before.

Today, Notion’s team is famous for making several design iterations to ensure that each feature is tested to the best of its ability before it is rolled out to the public.

Having been on the brink of failure, Notion capitalized on its previous shortcomings and made it into one of their strengths. Be sure to check out our piece on thecomplete history of Notionif you’re interested to learn more about this tool.

What Are Some Features of Notion?

Notion is a productivity tool that aims to bring multiple functions into a single platform, reducing the number of apps you need to get work done. With its all-in-one approach, Notion combines features such as project management, to-do lists, note-taking, wiki creation, and more.

One of the main benefits of Notion is its rich feature set. It includes a variety of tools and functions that can help you and your team stay organized and on track. For example, its project management features allow you to keep track of tasks, deadlines, and progress, while its note-taking capabilities provide an easy way to capture and store information.

In addition to its own features, Notion also supports integrations with other apps such as Google Drive, Trello, Slack, and more. This allows you to seamlessly link your Notion workspace with other tools you use, making it easier to switch between them and stay organized.

Notion operates on a page-based system, where you create content by filling blocks with content. This makes it easy to create and organize information, as you can structure it in a way that makes sense for you. Notion also supports a wide range of block types, including text, images, tables, calendars, and more, giving you the flexibility to create content in a variety of formats.

However, the high number of features and the flexibility of the platform can also make Notion difficult to use at times. Its steep learning curve can make it challenging to get started, especially for those who are new to productivity tools. Additionally, the complexity of the platform can sometimes make it difficult to navigate, making it challenging to find the information you need quickly and easily.

Notion AI

Recently, Notion added AI functionality as one of its productivity features. Notion AI exists on a project level, and works like any other AI tool out there — it generates a response from your prompt using GPT-3 technology.

The main capabilities of Notion AI include generating new content and editing existing content in your project. Some of the things that you can do with it include:

• Generating article outlines
• Summarize existing content
• Ask questions
• Translating text to different languages

While Notion AI does not have an AI chat feature that allows you to have a conversational interaction to get the best results out of your prompt (like ChatGPT), its AI can help you get work done faster on a project level use-case.

Why Teams Choose Taskade Over Notion

The fundamental difference is simple: Notion organizes information, while Taskade transforms it into intelligent action.

Static vs. Living Intelligence

Notion creates beautiful databases and pages, but they remain static containers. You input information, organize it manually, and hope your team keeps it updated. When you need to act on that information, you're back to manual processes.

Taskade turns your information into living intelligence. Your workspace data becomes the foundation for AI agents that work autonomously, automations that handle routine tasks, and applications that evolve with your business needs.

Configuration vs. Conversation

Notion requires extensive setup. Creating databases, configuring properties, building templates, and training your team on complex structures. Every new use case means more configuration.

Taskade works through conversation. Describe what you need in plain English, and watch complete business applications appear instantly. No configuration, no complex setup - just intelligence that works.

Manual vs. Automated

Notion excels at storing information but falls short on action. Moving data between tools, triggering workflows, and coordinating team activities still require manual effort or complex third-party integrations.

Taskade automates the entire workflow. Forms automatically process responses, AI agents handle customer inquiries, automations connect your business tools, and your team collaborates in real-time - all within one intelligent workspace.

The Bottom Line

If you need a digital filing cabinet with beautiful formatting, Notion works well. But if you want your workspace to actively contribute to your business success - learning patterns, automating processes, and generating insights - Taskade is the clear choice.

Ready to experience the difference? Start building with Taskade and see how intelligence transforms productivity.

Current Pricing Comparison

Taskade

• Free Plan: Full AI features, unlimited projects, real-time collaboration
• Pro Plan: $19/month for teams with advanced AI and automation
• Business Plan: $49/month with enterprise features and unlimited AI

Notion

• Free Plan: Very limited, no AI features
• Plus Plan: $10/month per user (basic AI costs extra)
• Business Plan: $15/month per user (advanced features locked)

Taskade delivers more intelligence, automation, and collaboration capabilities at a fraction of the cost - with a generous free tier that includes AI features Notion charges extra for.