Taskade is an innovative productivity tool that offers seamless collaboration, task management, and note-taking features. It surpasses Notion with its AI-powered productivity features, providing users with intelligent suggestions and automated task organization, enhancing efficiency and streamlining workflows.
|The Visual Playground||Develop database orientated templates||Develop customizable templates|
|Own Your Workspace||Customizability is restricted to tables and databases||Fully customizable workspace and progress tracking|
|Consistency Is Simplicity||Data is incompatible with certain views offered||Adaptable data visualization|
|Let’s Talk||Comment syncing, no live video call support||Comment syncing, chat support, live video call support|
|Going Live||Periodic syncing||Real-time syncing|
|The Right Tool For The Right Job||A note-taking software with some communication features||Remote first design tailored for virtual collaboration|
|Get Back On Track||No completion history tracking||Completion history tracking|
|The Big Picture||No overall view of projects, allows tracking of individual tasks||Bird’s eye view of workspaces, able to monitor progress on a project level|
|Keeping It Clean||Tasks are segmented into pages||Tasks can be folded and colour-coded|
|Passing On Your Legacy||Complex and difficult to maintain||Simple and intuitive|
|AI Writer||Ability to use AI commands in all projects||Ability to use AI commands in all projects plus AI Chat functionality.|
|Getting Up To Speed||Overwhelming reliance on tables, hard to master||Intuitive UI, quick onboarding process|
|Quick On Your Feet||Performance is clunky, long load times||Lightweight, Short load times|
Notion was founded in 2013 by Ivan Zhao. It is an all-in-one app that allows you to take notes and manage projects to improve your productivity. Notion was released to the public in 2015 with the goal of ending the need of having multiple productivity tools by being an all-in-one app.
However, it wasn’t all smooth sailing for Notion. After its original release in 2015, Notion was unfortunately faced with failure. This came mainly from the fact that its original build was simply not reliable enough, leading to regular crashes.
Faced with this predicament, Zhao and his co-founder Simon Last would relocate to Japan in an attempt to rebuild Notion – a move that turned out to be a blessing for the team. Rebuilding the app proved beneficial to Notion, as the team became more engrossed in making sure that the software didn’t fail as it did before.
Today, Notion’s team is famous for making several design iterations to ensure that each feature is tested to the best of its ability before it is rolled out to the public.
Having been on the brink of failure, Notion capitalized on its previous shortcomings and made it into one of their strengths. Be sure to check out our piece on the complete history of Notion if you’re interested to learn more about this tool.
Notion is a productivity tool that aims to bring multiple functions into a single platform, reducing the number of apps you need to get work done. With its all-in-one approach, Notion combines features such as project management, to-do lists, note-taking, wiki creation, and more.
One of the main benefits of Notion is its rich feature set. It includes a variety of tools and functions that can help you and your team stay organized and on track. For example, its project management features allow you to keep track of tasks, deadlines, and progress, while its note-taking capabilities provide an easy way to capture and store information.
In addition to its own features, Notion also supports integrations with other apps such as Google Drive, Trello, Slack, and more. This allows you to seamlessly link your Notion workspace with other tools you use, making it easier to switch between them and stay organized.
Notion operates on a page-based system, where you create content by filling blocks with content. This makes it easy to create and organize information, as you can structure it in a way that makes sense for you. Notion also supports a wide range of block types, including text, images, tables, calendars, and more, giving you the flexibility to create content in a variety of formats.
However, the high number of features and the flexibility of the platform can also make Notion difficult to use at times. Its steep learning curve can make it challenging to get started, especially for those who are new to productivity tools. Additionally, the complexity of the platform can sometimes make it difficult to navigate, making it challenging to find the information you need quickly and easily.
Notion tries to be an all-in-one productivity tool, and this means that it has multiple uses. Its flexible nature means that it can be used by both teams and individuals.
Notion can be good for you if you’re a beginner who’s trying out new productivity tools. It offers unlimited blocks and pages on its free plan, with the ability to create multiple project views as well.
This means that you have the freedom to experiment with it and get started on improving your productivity. However, do take note that you might be overwhelmed with the steep learning curve that Notion has.
Notion can also be used for teams who are looking for a tool to collaborate and get work done. Its product wiki template also helps teams get a head start on creating knowledge bases for projects or the company.
However, unlike Taskade, Notion does not have built-in video calls and chat ready to go in its workspaces. Notion has a comment function on the top of each page which can function as a makeshift chat section. However, full-blown chats will result in your project being pushed further down the page.
You have the option to integrate Slack with Notion, but this just means that you’ll have an additional tool to toggle between to get your work done.
Taskade’s built-in free unlimited chat and video conferencing allows you to collaborate and get work done in real-time all on one app.
Recently, Notion added AI functionality as one of its productivity features. Notion AI exists on a project level, and works like any other AI tool out there — it generates a response from your prompt using GPT-3 technology.
The main capabilities of Notion AI include generating new content and editing existing content in your project. Some of the things that you can do with it include:
While Notion AI does not have an AI chat feature that allows you to have a conversational interaction to get the best results out of your prompt (like ChatGPT), its AI can help you get work done faster on a project level use-case.
Although Notion has plenty of benefits, there are also some drawbacks to consider.
For starters, Notion is not intuitive to use. There is a steep learning curve when using the app due to the fact that Notion tries to be an all-in-one software. Newcomers to Notion will find that the page layout may be confusing. It takes some getting used to before you’re able to use the software to your benefit.
One of the common problems that have been reported is that Notion is not good for taking long-form notes. This is because if you use a lot of slashes (/) in your note-taking, Notion tends to start a function with each slash. Constantly deleting these unwanted functions might have an effect on your train of thought.
Even though Notion has features that can allow for good collaboration, proper collaboration tools such as sharing pages and page permissions are only unlocked with a team plan. Notion’s free plan limits collaborators to only 5 guests. You’ll definitely have to fork out some cash if you want to collaborate with more people.
While Notion does a good job of being an all-in-one app, it lacks a focus on being good at one particular thing. If you’re looking for an app to do a little bit of everything, then Notion is probably right for you.
However, if you’re looking to do something more focused such as effectively collaborating on a huge project, or even taking detailed long-form notes, then Notion falls short.
Notion offers its software at four different tiers being the free personal plan, personal pro, team, and enterprise plan.
Notion’s free personal plan includes unlimited blocks and pages. This plan allows you to try out Notion by creating simple notes and also organizing simple projects and to-do lists. You’ll also be able to collaborate with up to 5 guests.
Another feature of the free plan is that you’ll be able to integrate Notion into your favorite apps from the get-go. However, if you do require priority support for your projects, you’ll need to upgrade to the personal pro plan.
The free plan also limits you to a 5MB upload limit per file.
If you find yourself needing priority support and an unlimited file size limit, then Notion’s personal pro plan is for you. Upgrading from a free plan also allows you to restore past versions of your project history dating back to 30 days.
The personal pro plan allows you to have unlimited guests on your projects. However, if you need to add more members to your projects and access Notion’s collaborative workspace, you’ll need to upgrade to a team plan.
Notion’s personal pro plan starts at $4 per month.
If you want to collaborate efficiently with your team on Notion, it is recommended for you to purchase a team plan. A team plan allows you to set access rights for your pages. Additionally, you will be able to invite as many members as required into your workspace.
Notion’s team plan also allows your team to share pages with each other.
Notion’s team plan starts at $8 per month.
Notion’s enterprise plan unlocks all of its features. This plan is best if you want to use Notion as the primary tool to get work done in your company. Additionally, you’ll have a dedicated account manager if your team has more than 100 people in it.
You’ll gain access to more permissions within your workspace such as disabling guests and setting rules. Employee access can also be managed at scale with Secure Single Sign-On.
You’ll need to contact Notion to get more information on its enterprise plan.
Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.
Taskade is where remote teams get work done. With Taskade, you can organize tasks, take detailed notes, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace.
Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!
Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.
Taskade is the best free Notion alternative. Get started instantly for free today.
Taskade is loaded with advanced features to help you get more work done. One such example is Taskade AI. Powered by GPT-3, Taskade AI helps you supercharge your productivity by being the only AI assistant you need to take better notes, manage projects, and structure your work with the help of artificial intelligence.
What’s more, Taskade also has a free AI Chat feature that allows you to generate task lists and notes, summarize text, write content, brainstorm and mind map ideas, and more. This feature exists inside the project chat box, and this makes Taskade a great alternative to Notion AI if you’re looking for a more conversational AI assistant.
Here are some other key features that Taskade offers:
View the full list of Taskade’s features and learn more.
Taskade Pro – From $19/month
Taskade Business – From $49/month
Taskade Ultimate – From $99/month
Notion and Taskade are both popular productivity tools that offer versatile functionalities for personal and team use. While both platforms excel in certain areas, Taskade offers a more favorable user experience and innovative features.
Notion is known for its flexible note-taking capabilities, allowing users to create a wide range of content, from simple notes to complex databases and wikis. It offers a highly customizable interface, enabling users to create their own templates and structures. Notion also provides powerful collaboration features, enabling real-time editing and commenting, making it ideal for teams working on shared projects.
On the other hand, Taskade goes beyond note-taking by focusing on seamless task management and collaboration. Its simple and intuitive interface allows users to create tasks, lists, and projects effortlessly. Taskade emphasizes real-time collaboration, providing instant updates across devices and enabling team members to work together efficiently. The platform offers features like assigning tasks, setting due dates, and attaching files to enhance productivity.
One of Taskade’s standout features is its AI-powered productivity assistance. Taskade leverages artificial intelligence to provide intelligent suggestions and automate task organization. With this feature, users can save time by automating repetitive tasks and receive smart recommendations to optimize their workflow. This level of AI integration sets Taskade apart from Notion and makes it an appealing choice for those seeking advanced productivity tools.
Taskade also offers a robust collection of templates tailored for various use cases, including project management, meeting agendas, brainstorming sessions, and more. This extensive library of templates makes it easy to get started and boosts productivity by providing ready-to-use structures and guidelines.
While Notion provides extensive customization options, its interface can sometimes be overwhelming for new users. In contrast, Taskade’s clean and minimalist design ensures a more user-friendly experience, making it accessible to individuals and teams of all levels of tech proficiency.
Overall, Taskade’s emphasis on seamless collaboration, AI-powered productivity assistance, and user-friendly interface sets it apart from Notion. Taskade’s focus on enhancing team productivity and providing innovative features makes it a compelling choice for individuals and organizations looking for a powerful and user-friendly productivity tool.
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Taskade is the best free Notion alternative. Try Taskade for free today.
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Automate 700+ tasks across marketing, sales, support, HR, startups, and agencies. Generate streamlined workflows, spark creative ideas, automate tasks, and chat with AI in every project. Embrace the future of productivity with Taskade, the AI-powered workspace for modern teams.