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Taskade vs Notion

Taskade is an innovative productivity tool that offers seamless collaboration, task management, and note-taking features. It surpasses Notion with its AI-powered productivity features, providing users with intelligent suggestions and automated task organization, enhancing efficiency and streamlining workflows.

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AI-Powered Productivity.

AI-Powered Productivity.

Paid Free
Taskade AI
AI GeneratorNo AI Generator function.Generate custom workflows, projects, blocks, mind maps, flowcharts, and more using AI.
AI Assistant
Slash/ commands for basic AI functions.Simply type /assistant inside Taskade and use AI to brainstorm, generate summaries with multi-select, prioritize tasks, and more.
AI Chat
Notion Q&A (Paid only)Chat with AI in your projects to gain insights on your tasks and uploaded documents.

Custom AI AgentsGPTs available via integration only.Build, customize, and autonomously run your AI workforce powered by GPT-4 Turbo inside Taskade. Tailor them for any role, running seamlessly in the background.
AI AutomationNo AI automation feature.Setup triggers and actions to automate tasks. Connect with third-party apps and get more done.

AI ConvertersNo AI Converter.Transform files with the power of artificial intelligence.

Design Freedom
The Visual PlaygroundDevelop database orientated templatesDevelop customizable templates
Own Your WorkspaceCustomizability is restricted to tables and databasesFully customizable workspace and progress tracking
Consistency Is SimplicityData is incompatible with certain views offeredAdaptable data visualization
Let’s Talk Comment syncing, no live video call supportComment syncing, chat support, live video call support
Going LivePeriodic syncingReal-time syncing
The Right Tool For The Right JobA note-taking software with some communication featuresRemote first design tailored for virtual collaboration
Progress Tracking
Get Back On TrackNo completion history trackingCompletion history tracking
The Big PictureNo overall view of projects, allows tracking of individual tasksBird’s eye view of workspaces, able to monitor progress on a project level
Mindful Simplicity
Keeping It CleanTasks are segmented into pagesTasks can be folded and colour-coded
Passing On Your LegacyComplex and difficult to maintainSimple and intuitive
AI WriterAbility to use AI commands in all projectsAbility to use AI commands in all projects plus AI Chat functionality.
Launch Speed
Getting Up To SpeedOverwhelming reliance on tables, hard to masterIntuitive UI, quick onboarding process
Quick On Your FeetPerformance is clunky, long load timesLightweight, Short load times

What is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize tasks, take detailed notes, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free Notion alternative. Get started instantly for free today.

What is Taskade AI?

Taskade AI incorporates various AI technologies to assist you in getting more work done. Powered by GPT-4 Turbo, you can think of it as your all-in-one productivity sidekick. Here are some advanced AI features that help supercharge your productivity:

AI Agents: AI Agents are specialized tools designed to automate routine activities like research, task management, and content creation. You can now create custom AI Agents and use them in your projects to save time and get more done faster and smarter!

AI Generators: Taskade’s AI Generators lets you generate custom workflows, projects, blocks, mind maps, flowcharts, and more using AI. Simply tell our AI what you need, and automate content creation to help you get work done.

workflow source youtube 1x

AI Chat: Enhance your workflow effortlessly with Taskade’s AI Chat, ideal for crafting task lists, summarizing texts, brainstorming ideas, and more—all through a simple AI-powered conversation with your projects.

AI Assistant: Taskade’s AI Assistant is built-in to all your projects. Simply hit /assistant inside Taskade to start using AI for your work!

ai mindmap brainstorm

AI Converters: Instantly convert content between different formats in just one click using AI. Save the hassle of manually reformatting your work and use our AI Converters to save hours on tedious conversions. 

ai csv importer converter

Whether it’s through the creation of customized workflows and projects with AI Generators, the automation of routine tasks using AI Agents, or the ease of communication and idea generation with AI Chat, Taskade AI stands out as a versatile and powerful ally in your professional journey. With Taskade AI, you’re not just managing tasks; you’re revolutionizing the way you work.

Check out our full list of AI-powered features to find out how you can use AI to your advantage.

Key Features of Taskade

Besides AI, Taskade is also loaded with advanced features to help boost your productivity. This complements the need for structure and order in both personal and work projects. To facilitate this, Taskade provides a straightforward hierarchy of Workspaces, Folders, and Projects, all of which are accessible in both our free and paid plans.

Here are some other key features that Taskade offers:

  • Project Views. Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want.
    • List View. This is the default view on Taskade. Create new lists on Taskade.
    • Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
    • Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
    • Action View. Work in table view and stay organized with your task due dates, and more.
    • Org Chart View. Break down larger tasks into smaller ones to help you get things done.
  • Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
  • Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
  • Real-time Communication. Chat and video conference with your team while collaborating in real-time on the same page. 
  • 500+ Templates. Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
  • Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.
  • Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
  • Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
  • Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
  • User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).
  • Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
  • Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
  • Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.
  • Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
  • Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
  • Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
  • Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.
  • Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.
  • Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
  • Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
  • Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

View the full list of Taskade’s features and learn more.

Taskade Pricing

Choose your plan with flexibility: Start with a free version and upgrade on your terms. We offer a 30-day money-back guarantee on all plans, ensuring a risk-free experience without the need for a credit card. This comes with free access to our AI features as well. 

Taskade’s premium plans are both feature-rich and affordable. They provide unlimited Taskade AI credits, ensuring you and your team have all the resources you need. Additionally, you’ll benefit from cross-platform real-time syncing and complete access to all Taskade apps, whether on the web, mobile, or desktop.

We also offer special discounts for students, startups, nonprofits, and educational institutions. If you belong to any of these categories and have specific needs or requirements, don’t hesitate to contact us to apply for a discount.

Discover the latest pricing options for Taskade, your first step towards AI-powered efficiency. Tailored for individuals and teams, our plans are designed to boost your productivity needs. Try Taskade today.

What is Notion?

Notion was founded in 2013 by Ivan Zhao. It is an all-in-one app that allows you to take notes and manage projects to improve your productivity. Notion was released to the public in 2015 with the goal of ending the need of having multiple productivity tools by being an all-in-one app.

However, it wasn’t all smooth sailing for Notion. After its original release in 2015, Notion was unfortunately faced with failure. This came mainly from the fact that its original build was simply not reliable enough, leading to regular crashes. 

Faced with this predicament, Zhao and his co-founder Simon Last would relocate to Japan in an attempt to rebuild Notion – a move that turned out to be a blessing for the team. Rebuilding the app proved beneficial to Notion, as the team became more engrossed in making sure that the software didn’t fail as it did before.

Today, Notion’s team is famous for making several design iterations to ensure that each feature is tested to the best of its ability before it is rolled out to the public.

Having been on the brink of failure, Notion capitalized on its previous shortcomings and made it into one of their strengths. Be sure to check out our piece on the complete history of Notion if you’re interested to learn more about this tool.

What Are Some Features of Notion?

Notion is a productivity tool that aims to bring multiple functions into a single platform, reducing the number of apps you need to get work done. With its all-in-one approach, Notion combines features such as project management, to-do lists, note-taking, wiki creation, and more.

One of the main benefits of Notion is its rich feature set. It includes a variety of tools and functions that can help you and your team stay organized and on track. For example, its project management features allow you to keep track of tasks, deadlines, and progress, while its note-taking capabilities provide an easy way to capture and store information.

In addition to its own features, Notion also supports integrations with other apps such as Google Drive, Trello, Slack, and more. This allows you to seamlessly link your Notion workspace with other tools you use, making it easier to switch between them and stay organized.

Notion operates on a page-based system, where you create content by filling blocks with content. This makes it easy to create and organize information, as you can structure it in a way that makes sense for you. Notion also supports a wide range of block types, including text, images, tables, calendars, and more, giving you the flexibility to create content in a variety of formats.

However, the high number of features and the flexibility of the platform can also make Notion difficult to use at times. Its steep learning curve can make it challenging to get started, especially for those who are new to productivity tools. Additionally, the complexity of the platform can sometimes make it difficult to navigate, making it challenging to find the information you need quickly and easily.

Notion AI

Recently, Notion added AI functionality as one of its productivity features. Notion AI exists on a project level, and works like any other AI tool out there — it generates a response from your prompt using GPT-3 technology. 

The main capabilities of Notion AI include generating new content and editing existing content in your project. Some of the things that you can do with it include: 

  • Generating article outlines
  • Summarize existing content
  • Ask questions
  • Translating text to different languages

While Notion AI does not have an AI chat feature that allows you to have a conversational interaction to get the best results out of your prompt (like ChatGPT), its AI can help you get work done faster on a project level use-case.

Taskade vs Notion

Notion and Taskade are both popular productivity tools that offer versatile functionalities for personal and team use. While both platforms excel in certain areas, Taskade offers a more favorable user experience and innovative features.

Notion is known for its flexible note-taking capabilities, allowing users to create a wide range of content, from simple notes to complex databases and wikis. It offers a highly customizable interface, enabling users to create their own templates and structures. Notion also provides powerful collaboration features, enabling real-time editing and commenting, making it ideal for teams working on shared projects.

On the other hand, Taskade goes beyond note-taking by focusing on seamless task management and collaboration. Its simple and intuitive interface allows users to create tasks, lists, and projects effortlessly. Taskade emphasizes real-time collaboration, providing instant updates across devices and enabling team members to work together efficiently. The platform offers features like assigning tasks, setting due dates, and attaching files to enhance productivity.

One of Taskade’s standout features is its AI-powered productivity assistance. Taskade leverages artificial intelligence to provide intelligent suggestions and automate task organization. With this feature, users can save time by automating repetitive tasks and receive smart recommendations to optimize their workflow. This level of AI integration sets Taskade apart from Notion and makes it an appealing choice for those seeking advanced productivity tools.

Taskade also offers a robust collection of templates tailored for various use cases, including project management, meeting agendas, brainstorming sessions, and more. This extensive library of templates makes it easy to get started and boosts productivity by providing ready-to-use structures and guidelines.

While Notion provides extensive customization options, its interface can sometimes be overwhelming for new users. In contrast, Taskade’s clean and minimalist design ensures a more user-friendly experience, making it accessible to individuals and teams of all levels of tech proficiency.

Overall, Taskade’s emphasis on seamless collaboration, AI-powered productivity assistance, and user-friendly interface sets it apart from Notion. Taskade’s focus on enhancing team productivity and providing innovative features makes it a compelling choice for individuals and organizations looking for a powerful and user-friendly productivity tool.

If you want more options, check out our list of the best Notion alternatives.

Taskade is the best free Notion alternative. Try Taskade for free today.

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Supercharge your workflow with Taskade AI.

Automate 700+ tasks across marketing, sales, support, HR, startups, and agencies. Generate streamlined workflows, spark creative ideas, automate tasks, and chat with AI in every project. Embrace the future of productivity with Taskade, the AI-powered workspace for modern teams.

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