The Free Workflowy Substitute

Stay Organized With Taskade

Taskade vs Workflowy

Taskade is the best free alternative to Workflowy to organize your ideas.

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Taskade Official Logo
Paid
Free
Design Freedom
The Visual Playground
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Develop list orientated templates

Develop customizable templates

Own Your Workspace
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Customizability is nested list

Fully customizable workspace and progress tracking

Consistency Is Simplicity
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List data is incompatible with board view offered

Adaptable data visualization

Collaboration
Let's Talk
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No collaboration support

Comment syncing, chat support, live video call support

Going Live
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Periodic syncing

Real-time syncing

The Right Tool For The Right Job
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A note-taking software with a focus on nesting

Remote first design tailored for virtual collaboration

Progress Tracking
Get Back On Track
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Completion history tracking through tags

Completion history tracking

The Big Picture
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Overall view of projects, allows tracking of individual tasks

Bird's eye view of workspaces, able to monitor progress on a project level

Mindful Simplicity
Keeping It Clean
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Tasks can be folded

Tasks can be folded and colour-coded

Passing On Your Legacy
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Easy but disorganized

Simple and intuitive

Launch Speed
Getting Up To Speed
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Organizing through nested lists is hard to get accustomed to

Intuitive UI, quick onboarding process

Quick On Your Feet
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Long load times on start up

Lightweight, Short load times

Workflowy can best be described as an online outlining app. It was created by Mike Turitzin and Jesse Patel at a Y Combinator startup camp and launched in 2010. As with many such tools, Workflowy was born out of Jesse’s frustration with the lack of tools that could meet his needs. This frustration along with his prior experience in project management led to the creation of Workflowy.

In the simplest terms, you can think of Workflowy as an online tool that creates lists. You begin with a page that looks like a typical word-processing program. Unlike competitors, you do not need to open “notebooks” to start creating. Everything is part of one giant list. Each item can have sub-lists, and those sub-items can have sub-lists of their own.

This infinite nesting structure lets you organize whatever you want, however you want. Workflowy does an excellent job of allowing you to zoom in on any single item no matter how deep it goes. Tags make things easy to find and group together, while kanban boards can give you another way to track tasks through multiple stages to completion.

Workflowy is more than just lists though. It can be used for task management. Each item in your lists can be checked off as done. It also allows for collaboration. You can invite others into your notepad and everyone can work off the same list from their computer, tablet, or smartphone. You can upload files and images to share with your team or store for yourself.