Overview
A backlink is a live link from one project to another, created by typing @ and the title of the project you want to point at. Instead of copying a URL and pasting it in, you search by name and pick from a list.
Mentioning a project creates a backlink. Mentioning a person notifies them and can hand them the work. That second case is covered in Assign a Project / Task. This article is about linking projects together.
TL;DR: Type
@inside a task, then type part of a project title to search across your folders and workspaces. Pick a result to insert a clickable backlink. Backlinks work in the project editor, in comments, and in chat, so related work stays one click apart.
Why Backlinks Are Useful
- Connect related work. Point a sprint project at the spec it came from, or a meeting note at the roadmap it changed.
- Keep the context with the discussion. A comment that mentions the exact project reads clearly six months later.
- Navigate without URLs. No copying links, no hunting through folders, no stale bookmarks.
- Build a hub. Create one project that mentions all the others, and it becomes a home page for a whole area of work.
Backlinks respect permissions. You only see and search the projects you already have access to, so mentioning something never exposes it to someone who could not open it before. See Sharing Permissions for how access is decided.
Create a Backlink
- Open a project and click into the task where you want the link.
- Type
@to open the mention menu. - Type part of the project title. Taskade searches across your folders and workspaces as you type.
- Pick the project you want from the list.
The title appears in your task as a clickable link. Click it to open the linked project. The link keeps working if the project is later renamed or moved, because it points at the project itself rather than at a URL.
If nothing shows up in the list, check the spelling of the title, or confirm you have access to that project. Creating the target first, using Create a Project, is sometimes the fastest fix.
Where Mentions Work
Mentions are available anywhere you write in Taskade, so links travel with the work.
Project editor
Mention a project from any task or note to connect roadmaps, documents, and reference material. Backlinks work in every one of the project views, so a link added in List is still there in Board or Table.
Comments
Anchor a discussion to the exact project you are talking about. A comment that says "blocked by @Q3 Migration" is far easier to act on than one that says "blocked by the other project." See Project Comments for the full commenting guide.
Chat
Bring live work into a conversation without pasting a link. Teammates click straight through from the message to the project. See Chat and Messaging for more.
Add a Backlink on Mobile
Backlinks work the same way in the Taskade mobile apps for iOS and Android.
- Open a project and tap the task or note you want to link from.
- Type
@followed by the title of the project you want to link to. - Tap ··· in the bottom toolbar and choose @Mention if you prefer picking from the menu.
- Tap a project in the list to insert the backlink.
Tap the finished link to jump straight to the linked project. For more on working from a phone or tablet, see Guide to Taskade Mobile.
Tips
- Name projects clearly. Search is only as good as your titles. "Q3 Marketing Plan" is findable. "Untitled 4" is not.
- Build hub projects. One index project that mentions the rest gives new teammates a map of how everything fits together.
- Review links after big reorganizations. Renaming and moving are safe, but deleting a project leaves a link with nowhere to go.
- Pair backlinks with labels. Use project hashtags to filter tasks inside a project, and backlinks to travel between projects.
- Mention people separately. If your goal is to hand work to a teammate rather than link a project, use Assign a Project / Task.