Search

TL;DR: Taskade's multi-layer search combines full-text, semantic (HNSW), and file-content OCR so you can find a task by the exact phrase, a synonym, or a word inside an uploaded PDF. Press Cmd/Ctrl + K to search the whole workspace; Cmd/Ctrl + F to search within a project.

One query runs through every search layer at once, then returns results you can click straight to.

Search Within Projects

Search lets you find blocks and tasks containing keywords and search terms.

1. Search within a project with the ⌨️ CTRL + F / ⌘ + F shortcut.
2. (optional) You can also search for #mentions, #tags, and usernames.

💡 Note: Taskade highlights search terms with the selected theme color.

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Search Across Workspaces

You can search from anywhere inside Taskade with Quick Add shortcut:

1. Press ⌨️ CTRL + K / ⌘ + K.
2. Type your phrase in the pop-up window.
3. Click any of the results to navigate to target projects.

💡 Note: Visit ⚡️Quick Add Shortcut (Tasks, Notes) to learn more.

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Global Search

Use the Global Search feature to search across workspaces, folders, and projects.

1. Click the 🔍 Search button at the top of the left navigation pane.
2. Type the phrase you're looking for and press ⌨️ Enter.
3. (optional) Choose and customize filters using the options on the left.
4. Click any of the search results to jump to tasks/notes.

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Smarter Search Indexing (v6.107.0+)

Taskade search now features enhanced indexing that understands context and meaning:

• Semantic search — Find results by meaning, not just keywords
• Cross-project search — Search across all projects, agents, and automations in your workspace
• Agent knowledge search — Search within agent training data and knowledge sources
• Instant indexing — New content is searchable immediately after creation

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Tips

• Use ⌨️ Ctrl/⌘ + F for quick in-project searches and ⌨️ Ctrl/⌘ + K for cross-workspace searches.
• Combine search with filters (type, assignee, workspace) in Global Search to narrow results quickly.
• Search works across all project views, so results link directly to the matching task regardless of the view you are in.

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Related guides

• Quick Add Shortcut
• Keyboard Shortcuts
• My Tasks