Overview
Hashtags live inside a project. Type # in front of a word on any task and that word becomes a clickable label. Click it later and the project filters down to every task carrying the same hashtag.
Hashtags are not the same thing as Workspace / Team Tags. Tags are color-coded labels you attach to whole projects so you can filter a workspace or folder. Hashtags label tasks so you can filter inside a single project. Most people end up using both.
TL;DR: Type
#plus a word on any task to create a hashtag, pick from autocomplete to reuse an existing one, then click the hashtag to filter the project down to matching tasks. Hashtags label tasks inside a project. Workspace / Team Tags label whole projects across a workspace.
Hashtags vs Workspace Tags
| Project hashtags | Workspace / Team Tags | |
|---|---|---|
| What they label | Individual tasks and subtasks | Whole projects |
| Where you create them | Typed into a task with # |
The ➕ Tag button in a workspace or folder |
| What filtering does | Narrows the current project | Narrows the project list in a workspace or folder |
| Colors | No, they are plain text labels | Yes, each tag gets a color |
Add a Hashtag to a Task
- Open a project and click the task you want to label.
- Type
#followed by the name of your hashtag, for example#today. - Press ⌨️ Enter to confirm.
The word turns into a clickable hashtag on that task. You can add more than one hashtag to the same task. A hashtag can go anywhere in the line: at the start, in the middle, or at the end.
Short, lowercase, single-word hashtags work best. #today and #blocked are easy to retype and easy to scan. Long phrases get lost in a busy list.
Reuse Hashtags with Autocomplete
Type # anywhere in a project and Taskade shows you the hashtags already used in that project. Pick one from the list instead of typing it out again.
Autocomplete is what keeps a project tidy. It stops #today, #Today, and #todays from drifting apart into three separate labels that each filter to a different handful of tasks.
Filter Tasks by Hashtag
Click any hashtag in your project. The view narrows to only the tasks that carry it, so #blocked becomes an instant list of everything waiting on someone else.
Click the hashtag again, or clear the filter, to return to the full project. Filtering is a view, not a change to your data, so nothing is deleted or moved while a filter is on. Teammates viewing the same project see their own filter, not yours.
Hashtag filtering works alongside the rest of your project setup, including custom fields, due dates, and the different project views.
Remove or Rename a Hashtag
A hashtag is text inside the task, so you edit it the same way you edit any other text.
- Remove one hashtag: click into the task, delete the
#and the word after it. - Remove the label but keep the word: delete just the
#character. - Rename a hashtag: edit the word on each task that uses it. Use Search to find every task carrying the old hashtag first.
Deleting a hashtag from a task never deletes the task itself. To remove tasks, see Manage Tasks.
Tips
- Pick a small vocabulary and stick to it. Five hashtags everyone recognizes beat forty nobody remembers.
- Use hashtags for states that change often, like
#today,#waiting, or#blocked. Use custom fields for structured values like owner, priority, or status. - Prefix related hashtags so autocomplete groups them, for example
#dev-apiand#dev-ui. - Combine hashtags with Workspace / Team Tags for two levels of organization: tags to find the right project, hashtags to find the right tasks inside it.
- Add hashtags as you write. Labeling a task the moment you create it takes a second. Retrofitting labels across a long project takes an afternoon.