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Taskade vs OmniFocus

Manage Your Tasks And More

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AI-Powered Productivity.

AI-Powered Productivity.

Paid Free
Taskade AI
AI GeneratorNot availableGenerate workflows, projects, mind maps, flowcharts, and more
AI AssistantSiri integration for hands-free commandsYour own AI assistant at the tip of your fngers with /assistant
AI ChatNot availableAI Chat can interact with your projects and uploaded documents
Custom AI AgentsNot availablePut your own AI workforce to work autonomously in the background
AI AutomationWorkflow automation with personal and project tasksCustomizable IFTT automation and functionality inside your workspaces
AI ConvertersNot availableUse AI to convert files between different file types
Design Freedom
The Visual PlaygroundNo templates availableDevelop customizable templates
Own Your WorkspaceCustomizability is restricted to checklistFully customizable workspace and progress tracking
Consistency Is SimplicityData is restricted to certain views offeredAdaptable data visualization
Let’s Talk No collaboration supportComment syncing, chat support, live video call support
Going LiveNot applicableReal-time syncing
The Right Tool For The Right JobA basic note-taking softwareRemote first design tailored for virtual collaboration
Progress Tracking
Get Back On TrackNo completion history trackingCompletion history tracking
The Big PicturePoor overall view of projects, allows tracking of individual tasksBird’s eye view of workspaces, able to monitor progress on a project level
Mindful Simplicity
Keeping It CleanTasks can be folded and taggedTasks can be folded and colour-coded and tagged
Passing On Your LegacyConfusing and difficult to maintainSimple and intuitive
Launch Speed
Getting Up To SpeedUnintuitive UI, hard to pick upIntuitive UI, quick onboarding process
Quick On Your FeetPerformance is slow, long load timesLightweight, Short load times

What Is Taskade?

Taskade is a productivity and collaboration tool that helps remote teams and individuals get work done more efficiently.

Founded in 2017 by John Xie, Dionis Loire, and Stan Chang, Taskade offers an all-in-one unified workspace where you can organize projects and tasks, switch between different project views, automate repetitive workflows, and collaborate with your team using built-in video chat.

Taskade is backed by Y Combinator and aims to help remote teams work more effectively and efficiently.

Taskade is the best free Omnifocus alternative. Get started instantly for free today.

What is Taskade AI?

Taskade AI incorporates various AI technologies to assist you in getting more work done. Powered by GPT-4 Turbo, you can think of it as your all-in-one productivity sidekick. Here are some advanced AI features that help supercharge your productivity:

AI Agents: AI Agents are specialized tools designed to automate routine activities like research, task management, and content creation. You can now create custom AI Agents and use them in your projects to save time and get more done faster and smarter!

AI Generators: Taskade’s AI Generators lets you generate custom workflows, projects, blocks, mind maps, flowcharts, and more using AI. Simply tell our AI what you need, and automate content creation to help you get work done.

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AI Chat: Enhance your workflow effortlessly with Taskade’s AI Chat, ideal for crafting task lists, summarizing texts, brainstorming ideas, and more—all through a simple AI-powered conversation with your projects.

AI Assistant: Taskade’s AI Assistant is built-in to all your projects. Simply hit /assistant inside Taskade to start using AI for your work!

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AI Converters: Instantly convert content between different formats in just one click using AI. Save the hassle of manually reformatting your work and use our AI Converters to save hours on tedious conversions. 

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Whether it’s through the creation of customized workflows and projects with AI Generators, the automation of routine tasks using AI Agents, or the ease of communication and idea generation with AI Chat, Taskade AI stands out as a versatile and powerful ally in your professional journey. With Taskade AI, you’re not just managing tasks; you’re revolutionizing the way you work.

Check out our full list of AI-powered features to find out how you can use AI to your advantage.

Key Features of Taskade

Besides AI, Taskade is also loaded with advanced features to help boost your productivity. This complements the need for structure and order in both personal and work projects. To facilitate this, Taskade provides a straightforward hierarchy of Workspaces, Folders, and Projects, all of which are accessible in both our free and paid plans.

Here are some other key features that Taskade offers:

  • Project Views. Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want.
    • List View. This is the default view on Taskade. Create new lists on Taskade.
    • Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
    • Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
    • Action View. Work in table view and stay organized with your task due dates, and more.
    • Org Chart View. Break down larger tasks into smaller ones to help you get things done.
  • Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
  • Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
  • Real-time Communication. Chat and video conference with your team while collaborating in real-time on the same page. 
  • 500+ Templates. Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
  • Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.
  • Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
  • Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
  • Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
  • User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).
  • Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
  • Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
  • Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.
  • Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
  • Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
  • Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
  • Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.
  • Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.
  • Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
  • Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
  • Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

View the full list of Taskade’s features and learn more.

Taskade Pricing

Choose your plan with flexibility: Start with a free version and upgrade on your terms. We offer a 30-day money-back guarantee on all plans, ensuring a risk-free experience without the need for a credit card. This comes with free access to our AI features as well. 

Taskade’s premium plans are both feature-rich and affordable. They provide unlimited Taskade AI credits, ensuring you and your team have all the resources you need. Additionally, you’ll benefit from cross-platform real-time syncing and complete access to all Taskade apps, whether on the web, mobile, or desktop.

We also offer special discounts for students, startups, nonprofits, and educational institutions. If you belong to any of these categories and have specific needs or requirements, don’t hesitate to contact us to apply for a discount.

Discover the latest pricing options for Taskade, your first step towards AI-powered efficiency. Tailored for individuals and teams, our plans are designed to boost your productivity needs. Try Taskade today.

What Is OmniFocus? 

OmniFocus is a task management and productivity tool for macOS and iOS developed by the Omni Group. It was first released in 2008. The productivity tool aims to capture thoughts and ideas into to-do lists, following the “Getting Things Done (GTD)” concepts and techniques developed by David Allen.

OmniFocus helps organize your tasks efficiently and across all your devices. Users can focus on the most important and urgent items while also monitoring their progress and switching priorities when needed.

Today, OmniFocus has over 150,000 users on its platform. Some alternative tools to OmniFocus are TodoistTrello, Quire, WorkFlowy, and Asana.

OmniFocus is popular with individuals and organizations looking for a powerful task management tool. It is known for its advanced features and flexibility, which make it suitable for managing tasks and projects of all sizes.

Features of Omnifocus

OmniFocus is a task management tool that helps you organize your tasks and projects across all your Apple devices. Its main features are:

  • Inbox: enter tasks quickly, set due dates and repeat actions, assign projects, add tags
  • Projects: organize actions, add folders, edit multiple actions by batch
  • Notes: add long texts, graphics, or audio files
  • Forecast: show actions and calendar events in order, set notifications
  • Perspectives: different view options for tasks
  • Review: mark your progress on your tasks and projects

OmniFocus can be used for personal task management but we do not recommend it for project and team management. Even with the additional features of the Pro version, OmniFocus is still not optimized for virtual collaboration. 

Its features are limited to tracking tasks for individuals so it is not effective for teamwork or more complex project monitoring. 

What Are Some Limitations of Omnifocus? 

While OmniFocus is good to use for simple task management, it has major limitations when it comes to customizability and overall project management. The tool is exclusive to the Apple ecosystem, even with its web version.

  • No templates available
  • Only checklists can be customized
  • Data is restricted to the few available views
  • No collaboration support
  • No completion history tracking

OmniFocus can work for simple to-do lists but has a poor overall view of projects and is confusing and difficult to maintain. The user interface (UI) is not intuitive and the tool’s performance can be slow, taking a long time to load thus reducing its efficiency. 

How Much Does Omnifocus Cost?

OmniFocus has two main pricing plans for its customers: the cross-platform subscription which includes OmniFocus Pro for Mac, iOS, and the Web and the standalone options where customers can choose to purchase either the Standard or the Pro package for either their Mac or their iOS only.

  • Cross-platform subscription: $9.99/month or $99.99/year
  • Mac Only: Standard $49.99 or Pro $99.99
  • iOS Only: Standard $49.99 or Pro $74.99

Customers who already have the standalone app can purchase the web access add-on for $4.99/month or $49.99/year.

Taskade vs Omnifocus

In conclusion, when comparing Taskade with OmniFocus, Taskade emerges as a highly versatile and user-friendly productivity tool, designed to cater to both individual and team needs. Its intuitive interface, combined with robust AI-powered features, stands out for enhancing efficiency and streamlining workflows. While OmniFocus is a strong contender with its detailed task management capabilities especially for Apple users, Taskade’s flexible collaboration tools, real-time updates, and extensive template library provide a more holistic solution for a wide range of users.

Taskade excels in fostering collaboration with built-in video chat and real-time syncing, ensuring that teams can work together seamlessly. This feature is particularly beneficial for remote teams, promoting effective communication and collaboration. Moreover, Taskade’s AI-driven functionalities, such as AI agents, AI chat, and custom AI workflows, offer a futuristic approach to productivity, automating routine tasks and generating intelligent suggestions.

On the other hand, OmniFocus is known for its powerful task management, especially for users deeply integrated into the Apple ecosystem. However, it lacks the collaborative and AI-enhanced features that make Taskade a more dynamic and versatile tool. Taskade’s cross-platform compatibility further adds to its appeal, making it accessible to a broader user base beyond just Apple users.

Overall, Taskade’s combination of AI-powered productivity tools, ease of use, and collaborative features makes it a more comprehensive and adaptable choice for those seeking an all-in-one productivity solution. Whether for personal use or team collaboration, Taskade is equipped to meet diverse productivity needs in a fast-paced, digital world.

More Competitors & Alternatives

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Supercharge your workflow with Taskade AI.

Automate 700+ tasks across marketing, sales, support, HR, startups, and agencies. Generate streamlined workflows, spark creative ideas, automate tasks, and chat with AI in every project. Embrace the future of productivity with Taskade, the AI-powered workspace for modern teams.

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