download dots

Taskade vs

Create tasks, collaborate, and organize projects with Taskade

email logo
semi circlesdownload dotsdotscrosssquares

AI-Powered Productivity.

AI-Powered Productivity.

Design Freedom
The Visual PlaygroundNo templates availableDevelop customizable templates
Own Your WorkspaceCustomizability is restricted to task listsFully customizable workspace and progress tracking
Consistency Is SimplicityOnly one view availableAdaptable data visualization
AI WriterNo AI featureAbility to use AI commands in all projects
Let’s TalkComment syncing, no live video call supportComment syncing, chat support, live video call support
Going LivePeriodic syncingReal-time syncing
The Right Tool For The Right JobA checklist with some communication featuresRemote first design tailored for virtual collaboration
Progress Tracking
Get Back On TrackTask completion history trackingComplete history tracking
The Big PictureAllows tracking of individual tasksBird’s eye view of workspaces, able to monitor progress on a project level
Mindful Simplicity
Keeping It CleanTasks are oversimplistic, color is pay walledTasks can be folded and colour-coded
Passing On Your LegacyIntutiveSimple and intuitive
Launch Speed
Getting Up To SpeedSimple UI, no onboarding requiredIntuitive UI, quick onboarding process
Quick On Your FeetFastLightweight, Short load times

What Is is a task management software that was founded in 2011 by Omer Perchik, Yoni Lindenfeld, and Itay Kahana. The first iteration of was an Android app known as Taskos.

After receiving $1 million in funding from angel investors in 2011, experienced a surge in growth, with over 500,000 users downloading the app within the first month of launch. Two years later, they had over 7 million users and by the end of 2020, crossed over 30 million users. This makes one of the most popular to-do list apps today.

On, users can manage their tasks by creating to-do lists and breaking down larger tasks into smaller subtasks. Unlike Remember The Milk which requires users to upgrade to access the subtasks feature, offers this feature for free.

The desktop home view is broken down into three sections which is a menu on the left, a task block in the middle, and a calendar block on the right.

Being available across most devices, gives you the ability to add and check tasks on the go. Additionally, you can integrate with your device calendar which includes Google Calendar. This would then show all of your daily tasks on your device calendar, ensuring that you’re always on top of your day.

There is synergy between’s to-do list functionality and its calendar view, which allows users to easily toggle between the two views and keep track of things. With a simple build, is easy to use and is used by a large number of users due to its ease of use.

As a simple to-do list app, would suffice if you’re looking for software to help organize simple tasks. You can also collaborate with other users on your to-do lists on However, although is good as a simple task management tool, it lacks features that are required when working on more complex tasks.

Features of is light on features, and that is by design. Being light on features makes it a simple to-do list software to use with minimal onboarding required. Essentially, it is a task management app with a simple interface, geared toward helping you get more work done.

One of the key features of is the ability to create to-do lists and further organize tasks into subtasks. This helps users break down complex tasks into smaller, actionable items, reducing the sense of overwhelm that can come with a lengthy to-do list.

Another important feature of is its integration with calendars. By connecting with a preferred digital calendar app, users can view all of their daily and weekly tasks in one place. This integration allows users to see the full picture of their schedule, making it easier to prioritize tasks and manage time effectively.

In addition to calendar integration, also offers email integration. This feature allows users to create tasks directly from their email inbox, eliminating the need to copy and paste information from emails into the app. This helps streamline the task creation process and saves time.

The premium version of offers advanced recurring tasks, allowing users to set tasks to repeat at customizable intervals. This is a useful tool for tasks that need to be completed on a regular basis, such as monthly bill payments or weekly grocery shopping. is available on most devices, including desktop and mobile, giving users the ability to access their task lists and schedules from anywhere. The app also offers notifications for important tasks, helping users stay on top of their workload.

Another great feature of is its ability to switch between daily, weekly, and monthly views of task lists. This allows users to get a sense of their upcoming workload, making it easier to prioritize tasks and plan their time effectively.

Finally, also offers the ability to collaborate with other users by sharing task lists. This is a useful tool for working with others on projects or planning events. Users can assign tasks and add comments to communicate and keep everyone on the same page.

What Is Good For? is great for you if you’re a beginner looking for a simple task management tool to organize small tasks and projects. However, would not be able to handle the demands required by more complex projects and tasks due to its lack of features. 

Taskade is the best free alternative to when it comes to project management of all complexities. You can create unlimited tasks and projects and collaborate in real-time with as many people as you want even on Taskade’s free plan.

Regardless if you’re an individual or a large company, Taskade has the right tools to help you organize your tasks and get work done the smarter way. Despite having the functionality of a full-fledged project management app, Taskade still manages to keep a clean interface.

What Are Some Limitations of is great if you’re looking for a simple task management software to organize your to-do lists. However, there are some limitations that comes with it as well.

Firstly,’s free version is very limited in terms of features. If you wanted to use the app efficiently, you will have to pay for a premium plan. The free version doesn’t allow an integration with Zapier which is required for you to make full use of’s task management features.

Additionally, the free version limits collaboration as you’re only allowed to share read-only versions of your task lists, and have only 1 shared task with another user.

In contrast, Taskade allows you to collaborate with as many users as you require, even on the free plan. This makes Taskade a better alternative to when it comes to collaboration. Besides that, is also quite pricey if you’re looking to upgrade to a paid plan. Taskade offers more features even on the free plan. 

Unlike Taskade which offers many templates for free, does not have any templates available even on the free plan. This means that with Taskade, you can get a headstart simply by choosing a template that suits your needs.

Finally, does not have a built-in chat and video call function within the app. This means that you will need to toggle between different applications if you’re looking to communicate on a project in real-time. In this case, Taskade would be a better alternative for you as Taskade offers free unlimited chat and video conferencing which is built-in to every project. Less toggling, more working!

How Much Does cost? offers its software in two different plans. Free Plan

Although’s Free Plan comes with unlimited tasks, it is restrictive and might put you off if you’re looking for a tool to collaborate on for your projects.

The Free Plan allows you to only share one task as a creator, with lists only being able to be shared with a read-only view. Recurring tasks are only available with the free plan and integrations are also locked behind a paywall. Paid Premium Plan

If you’re looking to properly make use of, you will have to pay for a Premium Plan. The premium plan gives you access to customizable recurring tasks and customizable themes.

You also get the ability to turn WhatsApp messages into tasks in, plus an added feature of using location-based reminders that will trigger when you’re in a given location.’s Premium Plan is rather pricey at $5.99 per month (billed monthly) for a simple task management application. In contrast, Taskade offers more features and can be used as a full productivity suite at a competitive price.

What Is Taskade?

Taskade is a flexible productivity and project management tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize entire projects and break them down into tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real-time.

Taskade is the best free alternative because Taskade was designed with a remote-first approach, allowing teams to collaborate and get work done together virtually. You can create unlimited tasks and projects even on the free plan, giving you the ability to plan heavier projects as soon as you get started.

With Taskade, you can create tasks and visualize them via multiple project views. You can also add collaborators to your Taskade project to collaborate with people within or even outside of your organization.

Get started instantly for free today.

Key Features of Taskade

  • Project Views. Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want.
    • List View. This is the default view on Taskade. Create new lists here.
    • Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
    • Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
    • Action View. Work in table view and stay organized with your task due dates, and more.
    • Org Chart View. Break down larger tasks into smaller ones to help you get things done.
Taskade Workspace
  • Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
  • Real-time Communication. Chat and video conference with your team while collaborating in real-time on the same page. 
  • 500+ Templates. Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
  • Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.
Assigning tasks on Taskade
  • Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
  • Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
  • Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
  • User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).
Customizing user roles and permissions on Taskade
  • Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
  • Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
  • Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.
Taskade full keyboard shortcuts list
  • Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google Calendar (two-way), Apple, and Outlook. 
  • Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
  • Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
  • Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.
Taskade version history
  • Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.
Export projects on Taskade
  • Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
  • Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
  • Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

For an exhaustive list of Taskade’s features, click here.

Taskade Pros

  • Free-forever plan is loaded with features
  • Unlimited tasks and projects even on the free plan
  • Real-time collaboration within the same project 
  • Free built-in video call and chat function in each project
  • Customizable templates to give you a headstart
  • Work and chat in the same window, in the same app
  • Frequent updates based on user/your feedback and suggestions
  • Tabbed workflow for working with multiple Projects

Taskade Cons

  • No custom APIs (yet)

Taskade Pricing

Taskade Free 

  • Single workspace with 5 active projects and 250 tasks per month
  • 5 team members included with unlimited project sharing
  • 5,000 AI words per month
  • Access to 500+ free templates

Taskade Pro – From $19/month

  • 2 workspaces with unlimited projects for every team and client
  • 20 team members included for a flat monthly price
  • 50,000 AI words per month

Taskade Business – From $49/month

  • 10 workspaces with unlimited projects for every team and client
  • 50 team members included for a flat monthly price
  • 250,000 AI words per month
  • Zapier integration

Taskade Ultimate – From $99/month

  • Unlimited workspaces for your teams, clients, and organization
  • 100 team members included for a flat monthly price
  • Unlimited AI words per month
  • Secure and simplify access with Single Sign On (SSO) through OKTA, Google, Azure, and more

Is Taskade Right for You?

While is a popular task management app, Taskade offers several advantages that make it a better choice for many users. Taskade has a more comprehensive set of features, including real-time collaboration, advanced formatting options, and the ability to set recurring tasks on even the free plan.

Taskade also has a more modern and intuitive user interface, making it easier to use and more visually appealing. Additionally, Taskade offers a wider range of integrations with other tools and services, providing users with more flexibility and customization options.

Overall, Taskade’s combination of features and user-friendly design makes it a superior option for anyone looking for a task management app.

Taskade is the best free alternative. Try Taskade for free today.

More Competitors & Alternatives

View All Alternatives ↗

Supercharge your workflow with Taskade AI.

Automate 700+ tasks across marketing, sales, support, HR, startups, and agencies. Generate streamlined workflows, spark creative ideas, automate tasks, and chat with AI in every project. Embrace the future of productivity with Taskade, the AI-powered workspace for modern teams.

email logo