Taskade vs Workfront

Collaborate and manage projects with Taskade

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AI-Powered Productivity.

AI-Powered Productivity.

Paid Free
Taskade AI
AI GeneratorNot availableGenerate workflows, projects, mind maps, flowcharts, and more
AI AssistantWorkfront has workflow automation and customizable dashboardsYour own AI assistant at the tip of your fngers with /assistant
AI ChatNot availableAI Chat can interact with your projects and uploaded documents
Custom AI AgentsMentions AI-driven smart assignments, suggesting AI capabilitiesPut your own AI workforce to work autonomously in the background
AI AutomationHas automation and real-time collaboration toolsCustomizable IFTT automation and functionality inside your workspaces
AI ConvertersCan be integrated with Creative Cloud apps to convert between different file typesUse AI to convert files between different file types
Design Freedom
The Visual PlaygroundDevelop restrictive project templatesDevelop customizable templates
Own Your WorkspaceCustomizability is restricted to views offeredFully customizable workspace and progress tracking
Consistency Is SimplicityData is incompatible with certain views offeredAdaptable data visualization
Let’s Talk Chat support through integrationsComment syncing, chat support, live video call support
Going LivePeriodic syncingReal-time syncing
The Right Tool For The Right JobLarge enterprise-scale project managementRemote first design tailored for virtual collaboration
Progress Tracking
Get Back On TrackCompletion history trackingCompletion history tracking
The Big PictureOverall view of projects, allows tracking of individual tasksBird’s eye view of workspaces, able to monitor progress on a project level
Mindful Simplicity
Keeping It CleanTasks are disorganized throughout different viewsTasks can be folded and colour-coded
Passing On Your LegacyComplex and difficult to maintainSimple and intuitive
Launch Speed
Getting Up To SpeedLarge number of features, hard to masterIntuitive UI, quick onboarding process
Quick On Your FeetPerformance is clunky, long load timesLightweight, Short load times

What Is Taskade?

Taskade is an online productivity and collaboration tool that was founded by John Xie, Dionis Loire, and Stan Chang in 2017. The Y Combinator-backed startup aims to help remote teams and individuals get work done faster and smarter.

Taskade is where remote teams get work done. With Taskade, you can organize projects and tasks, change between multiple project views, automate repetitive workflows, collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. 

Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!

Taskade is a supercharged productivity app that both individuals and teams can use to collaborate on projects in real time.

Taskade is the best free Workfront alternative. Get started instantly for free today.

What is Taskade AI?

Taskade AI incorporates various AI technologies to assist you in getting more work done. Powered by GPT-4 Turbo, you can think of it as your all-in-one productivity sidekick. Here are some advanced AI features that help supercharge your productivity:

AI Agents: AI Agents are specialized tools designed to automate routine activities like research, task management, and content creation. You can now create custom AI Agents and use them in your projects to save time and get more done faster and smarter!

AI Generators: Taskade’s AI Generators lets you generate custom workflows, projects, blocks, mind maps, flowcharts, and more using AI. Simply tell our AI what you need, and automate content creation to help you get work done.

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AI Chat: Enhance your workflow effortlessly with Taskade’s AI Chat, ideal for crafting task lists, summarizing texts, brainstorming ideas, and more—all through a simple AI-powered conversation with your projects.

AI Assistant: Taskade’s AI Assistant is built-in to all your projects. Simply hit /assistant inside Taskade to start using AI for your work!

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AI Converters: Instantly convert content between different formats in just one click using AI. Save the hassle of manually reformatting your work and use our AI Converters to save hours on tedious conversions. 

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Whether it’s through the creation of customized workflows and projects with AI Generators, the automation of routine tasks using AI Agents, or the ease of communication and idea generation with AI Chat, Taskade AI stands out as a versatile and powerful ally in your professional journey. With Taskade AI, you’re not just managing tasks; you’re revolutionizing the way you work.

Check out our full list of AI-powered features to find out how you can use AI to your advantage.

Key Features of Taskade

Besides AI, Taskade is also loaded with advanced features to help boost your productivity. This complements the need for structure and order in both personal and work projects. To facilitate this, Taskade provides a straightforward hierarchy of Workspaces, Folders, and Projects, all of which are accessible in both our free and paid plans.

Here are some other key features that Taskade offers:

  • Project Views. Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want.
    • List View. This is the default view on Taskade. Create new lists on Taskade.
    • Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
    • Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
    • Action View. Work in table view and stay organized with your task due dates, and more.
    • Org Chart View. Break down larger tasks into smaller ones to help you get things done.
  • Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
  • Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
  • Real-time Communication. Chat and video conference with your team while collaborating in real-time on the same page. 
  • 500+ Templates. Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
  • Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.
  • Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
  • Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
  • Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
  • User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).
  • Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
  • Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
  • Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.
  • Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook. 
  • Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
  • Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
  • Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.
  • Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.
  • Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
  • Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
  • Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.

View the full list of Taskade’s features and learn more.

Taskade Pricing

Choose your plan with flexibility: Start with a free version and upgrade on your terms. We offer a 30-day money-back guarantee on all plans, ensuring a risk-free experience without the need for a credit card. This comes with free access to our AI features as well. 

Taskade’s premium plans are both feature-rich and affordable. They provide unlimited Taskade AI credits, ensuring you and your team have all the resources you need. Additionally, you’ll benefit from cross-platform real-time syncing and complete access to all Taskade apps, whether on the web, mobile, or desktop.

We also offer special discounts for students, startups, nonprofits, and educational institutions. If you belong to any of these categories and have specific needs or requirements, don’t hesitate to contact us to apply for a discount.

Discover the latest pricing options for Taskade, your first step towards AI-powered efficiency. Tailored for individuals and teams, our plans are designed to boost your productivity needs. Try Taskade today.

What Is Workfront?

Workfront is a web-based work management and project management tool founded by Scott Johnson in 2001. In 2020, Workfront was acquired by the multinational software company, Adobe Inc. 

Workfront aims to provide a unified work management application for sharing ideas, creating content, managing complex processes, and optimizing work. 

The tool can be configured to support any team or project in an organization and is easily integrated with different collaboration tools and enterprise systems. 

Today, Workfront has users from more than 3,000 organizations on its platform. Some alternative tools to Workfront include Smartsheet, Wrike, and monday.com

Features of Workfront

Workfront provides a single view of work and streamlines intake and demand management with automated workflows, custom forms, and reporting. Its main features are:

  • Team collaboration: custom smart forms, calendars, real-time notifications
  • Strategic planning: decision dashboards, resource allocation
  • Work prioritization: configurable dashboards, native integrations
  • Budget management: team alignment, cost reduction
  • Resource management: workload balancer, progress tracking

Using Workfront helps teams measure progress and productivity to deliver work on time, on budget, and on strategy. This is all supported by configurable workflows and visualization platforms. 

Workfront also provides large enterprise-scale project management that can support teams in any field such as marketing, information technology, professional services, and product development.

What Are Some Limitations of Workfront?

While Workfront is a good tool to use for team collaboration, it has many limitations when it comes to customizability, organization, and data visualization.

  • Limited project templates
  • Only available views can be customized
  • Data is not compatible with all views
  • Tasks are disorganized throughout different views
  • Many features are not aligned with each other

While Workfront may provide an overall view of projects and tracking of individual tasks, the tool takes a long time to load. The large number of different features also makes its performance clunky and unreliable.

How Much Does Workfront Cost?

Workfront has three pricing plans for its customers: Enterprise, Business, and Pro. Interested customers must contact the Workfront team to request pricing.

Each plan includes integrations with top enterprise tools and systems such as Adobe Creative Cloud, SharePoint, JIRA, Slack, SalesForce, G-Suite, Microsoft OneDrive, and Box.

Taskade vs Workfront

In conclusion, Taskade and Workfront each bring distinct strengths to the productivity software arena, but Taskade’s unique offerings make it a standout choice for a wide range of users. Taskade’s integration of AI-powered features, such as AI Agents and AI Chat, provides a level of automation and efficiency not found in Workfront. This advanced technology aids in task management and content creation, saving valuable time and fostering innovation.

Furthermore, Taskade’s user-friendly interface and customizable templates cater to both individual and team needs, ensuring a seamless and productive workflow. The platform’s emphasis on real-time collaboration, with features like live chat and video calls, enhances team coordination and project management, making it an ideal tool for remote and distributed teams.

Workfront, while robust in its project management capabilities, lacks the AI-enhanced functionalities and the intuitive, flexible workspace that Taskade offers. This makes Taskade a more versatile and forward-thinking choice, particularly for users seeking a comprehensive, AI-powered productivity tool.

Taskade’s commitment to providing a streamlined, innovative, and user-centric experience makes it a superior alternative to Workfront, especially for those looking to harness the power of AI in their day-to-day work processes.

Supercharge your workflow with Taskade AI.

Automate 700+ tasks across marketing, sales, support, HR, startups, and agencies. Generate streamlined workflows, spark creative ideas, automate tasks, and chat with AI in every project. Embrace the future of productivity with Taskade, the AI-powered workspace for modern teams.

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