Overview
The Project Completed trigger lets you kick off actions as soon as a project is marked done. You can use this trigger whenever you want to simplify handoffs, keep your workspace organized, or make sure that key stakeholders are notified.
How to Use
- Click ➕ Add Trigger and choose the Project Completed trigger.
- Add more steps for further processing.
Use Cases
Not sure how to use the trigger? Here are a few ideas:
| 🪄 Use case | 💭 Scenario | ⏩ Action Flow |
|---|---|---|
| Send a project summary | Let your team know what was completed and key takeaways. | Trigger: Project Completed → Generate with AI to create a summary → Send Email or Send Slack Channel Message to share it. |
| Create follow-up project | Start the next phase of work once one project wraps. | Trigger: Project Completed → Generate with AI to create a list of follow-up tasks → Add Task to add the tasks to a project → Assign Task to team members to begin the next steps. |
| Archive or organize work | Keep your workspace clean and structured. | Trigger: Project Completed → Move Task to an archive folder → (Optional) Send HTTP Request to update external system or backup tool (or use Google Drive actions) |
| Notify cross-functional teams | Keep other departments in the loop when something finishes. | Trigger: Project Completed → Send Slack Channel Message or Send Email to the relevant teams. |
| Update internal records | Track completed projects for analytics or reporting. | Trigger: Project Completed → Insert Row into a Google Sheet with project title, date, and outcome. |
| Announce externally | Share completed public-facing projects with your audience. | Trigger: Project Completed → Generate with AI to write a short blurb → Create Company Update on LinkedIn or Create Post on X/Twitter. |
| Send client notification | Let clients know their project is done and share any next steps. | Trigger: Project Completed → Send Email via Gmail with a message and any final documents attached or linked. |