Schedule

Overview

The Schedule trigger runs an automation on a clock you set: every 5 to 30 minutes, hourly, daily, weekly, or monthly. Use it for daily reminders, weekly reports, and monthly maintenance. Pair Schedule with Find Tasks and an Ask Agent step to build recurring digests, weekly status reports, or daily AI standups.

TL;DR: The Schedule trigger starts an automation on a recurring clock, so the rest of the steps run without anyone pressing a button. Pick every 5 to 30 minutes, hourly, daily, weekly, or monthly, and set a time zone on the daily, weekly, and monthly options. Build recurring digests, reports, and maintenance runs from it.

Pick Your Interval

Choose one of five intervals when you add the trigger.

Every Day, Every Week, and Every Month each let you pick a time zone, so a 9:00 AM digest lands at 9:00 AM where your team is. Every Hour and Every X Minutes repeat on a fixed cycle instead, so a time zone does not change anything.

Know What to Expect Once It Runs

Taskade spreads scheduled runs across a short window rather than firing every automation in the world on the exact same second. Your automation starts within a few minutes of the time you set, not to the second. For a daily 9:00 AM report that means it begins shortly after 9:00, and for a short repeating interval the window is proportionally smaller.

Plan around that in two places. Do not chain a scheduled automation to something that must happen at an exact clock time, such as a live event start. And when two automations must run in order, have the first one trigger the second rather than scheduling them a minute apart.

The window applies from the moment you turn a schedule on, so it also settles after you pause and re-enable an automation.

Use Cases

Not sure how to use the Schedule trigger? Start with the ideas below.

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Send Reminders

• Scenario: A manager wants to send the entire team a collective summary of all tasks for the day from their private tracker project every morning.

• Steps:

  • Schedule Trigger: Set the automation to run daily at 9:00 AM.
  • Find Task(s): Search for and retrieve all tasks added by the manager to their private tracker project (for example, "Daily Priorities").
  • Transform Array into String: Format the list of tasks for further processing.
  • Run Agent Command: Use a Content Summarization Agent to structure the tasks into a professional email format with clear headings and bullet points.
  • Send Email: Send the structured summary to all team members, including stakeholders (via CC) if necessary.
  • Send Channel Message: Post the task summary to a shared Slack channel.

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Distribute Reports

• Scenario: A manager wants to generate and distribute a report summarizing project progress every Friday afternoon.

• Steps:

  • Schedule Trigger: Set the automation to run weekly on Fridays at 4:00 PM.
  • Run Agent Command: Use a Progress Report Agent trained on a team-wide tracker project to compile a weekly summary of tasks.
  • Send Email: Distribute the report to stakeholders by email.

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Automate Maintenance

• Scenario: An IT department needs to schedule recurring system checks and assign tasks to team members for server maintenance.

• Steps:

  • Schedule Trigger: Set the automation to run monthly on a specific day.
  • Create Project From Template: Automatically create a new project from a predefined maintenance checklist template.
  • Send Email: Notify responsible team members with details.
  • Send Channel Message: Post a notification in the team's Slack channel.

Related guides

• Run Once or Recurring. Decide between a one-off run and a standing schedule.
• Delay Action. Pause mid-run instead of adding a second schedule.
• Manual Trigger. Run on demand instead of on a schedule.
• Find Tasks. Collect items for scheduled digests.
• Agent Action. Run an agent on a schedule.
• Loop Action. Process each item in a scheduled batch.
• Automation Triggers. Compare Schedule with every other way to start an automation.