Overview
Connect Google Tasks to your Taskade workspace and your to-do list and your projects stay in step on their own. Use automations or AI agents to create, update, complete, find, and list Google Tasks, and start an automation when a task is added or checked off. The reminders you keep meaning to set, and the follow-ups you keep meaning to do, happen on their own.
TL;DR: Google Tasks connects to Taskade as two triggers and eight actions. The New Task and Task Completed triggers start an automation when a task appears or is finished, while actions create, update, complete, get, list, find, delete, and clear completed tasks. Your Google Tasks list and your Taskade Projects stay in sync on their own, across 100+ bidirectional integrations.
💡 Note: Taskade uses your Google Tasks data only to run the steps you set up, following Google's API user data policy. You can disconnect access at any time.
Google Tasks Connects to Taskade Both Ways
Google Tasks is a two-way connector. It sends events into Taskade through triggers, and Taskade pushes work back out through actions. A trigger pulls events in. Actions push data out. So you can react to a task appearing or being completed, and update your list from your workspace, in the same automation.
The diagram below shows the full loop, from a task changing in Google Tasks to the work Taskade runs and writes back.
You can also skip the Google Tasks trigger and start the run with a Taskade-native trigger like Schedule, then use a Google Tasks action as a step. That is the usual way to roll your day's work into your list each morning.
Connect & Configure Google Tasks
Connect your Google account once. The connection is then reusable across every automation and agent in your workspace.
- Open Workspace → Automations in your app and click Create to build a new automation. You can also prompt Taskade EVE to build it for you.
- Add a Google Tasks trigger or action step, then click Connect in the sidebar on the right.
- Sign in with your Google account and approve access in the window that opens.
- Pick the task list you want the step to use, then click Test connection and Save.
If a Google Tasks step ever returns an error after working for a while, the connection has gone stale. Reopen the step, reconnect your Google account, and the automation picks right back up.
Google Tasks Triggers
A trigger starts an automation. Google Tasks gives you two, so an automation can start the moment a task appears or gets checked off.
| Trigger | Fires when | Outputs for later steps |
|---|---|---|
| New Task | A task is added to a list you follow | The task title, notes, and due date |
| Task Completed | A task is marked complete | The completed task, so you can log it or follow up |
Google Tasks Actions
Eight actions cover the work you normally do by opening Google Tasks. Each one runs as a step inside an automation or as a tool an AI agent can call.
| Action | What it does | You supply | Typical use |
|---|---|---|---|
| Create Task | Adds a task to a list | List, title, notes, due date | Set a follow-up reminder |
| Update Task | Changes a task's title, notes, or due date | Task ID, fields to set | Push out a due date |
| Complete Task | Marks a task done | Task ID | Close a step from your automation |
| Get Task | Reads one task's full details | Task ID | Pull a task into a later step |
| List Tasks | Returns the tasks in a list | List | Loop through open to-dos |
| Find Task | Looks up a task | Search detail | Match an incoming item |
| Delete Task | Removes a task | Task ID | Clear a cancelled item |
| Clear Completed Tasks | Clears all completed tasks at once | List | Tidy the list on a schedule |
Match the Trigger to the Moment
Pick the trigger that fits the moment you want the automation to start.
| Start the run with | When you want to act on | Pair it with |
|---|---|---|
| New Task | A reminder you just set yourself | Create a matching task in a Taskade project |
| Task Completed | A step you just checked off | Mark the matching step done in your client record |
| Schedule | Each morning, or on a set cadence | List Tasks, or push the day's jobs into your list |
Use Google Tasks with AI Agents
Your AI agents can call Google Tasks actions as tools during a chat. Ask in plain English, and the agent adds a task, lists what is open, or checks something off for you. The agent picks the right action from your request, so you describe the outcome instead of building the steps. This is one of the 34 built-in tools an agent can reach for. Agent tools for external apps like Google Tasks are available on Business plans and up. The same actions also run in automations on every plan.
Configure the Google Tasks tool
- Connect Google Tasks to your workspace (see above).
- Open your agent and go to the Tools tab.
- Enable Automation Actions or add Google Tasks as a custom tool.
- The agent calls Google Tasks actions automatically when a request is relevant during chat.
Prompt examples
Speak to the agent the way you would a teammate. These map to the actions above.
- "Create a Google Task to call the supplier tomorrow morning." (Create Task)
- "List my open Google Tasks and group them by due date." (List Tasks)
- "When I finish the welcome-packet task, mark that step done on the client's record." (Complete Task)
Example Workflows
Wire Google Tasks into the work you already run. A few patterns to start with.
- No missed confirmations: when a new appointment is booked, create a Google Task to call and confirm the day before, so no booked appointment goes unconfirmed.
- Leads that don't go cold: turn every new quote request into a Google Task to follow up in 48 hours, so the leads you would forget become paying customers.
- Your day on your phone: each morning, push that day's scheduled jobs from Taskade into your Google Tasks list, so your whole day shows up next to your other reminders.
- List and files agree: when you check off a Google Task, mark the matching step done on the client's record in Taskade, so your to-do list and your client files stay in step.
Here is the morning-plan pattern at a glance.
TASKADE TASKADE GOOGLE TASKS
┌────────────┐ ┌────────────┐ ┌────────────┐
│ Schedule │ ───────▶ │ automation │ ───────▶ │ today's │
│ 7:00 am │ trigger │ runs │ action │ jobs added│
└────────────┘ └────────────┘ └────────────┘
the timer the rule your phone list
Frequently Asked Questions
Does Google Tasks send updates into Taskade, or only receive them?
Both. Google Tasks offers two triggers, New Task and Task Completed, that start a Taskade automation, plus eight actions that create, update, complete, get, list, find, delete, and clear completed tasks. So you can react to your list and update it from your workspace in the same run.
Which plans include the Google Tasks integration?
Google Tasks works across plans, alongside Taskade's 100+ integrations. Paid tiers raise your automation-run and AI limits (Starter $6, Pro $16, and Business $40 a month on annual billing). See the pricing page for current details.
Can my AI agents add and complete Google Tasks?
Yes. Enable Google Tasks as an agent tool, and your agents can create, list, find, and complete tasks during a conversation, then reply with the live result. You ask in plain English and the agent picks the right action.
Does Taskade keep my Google Tasks data private?
Taskade uses your Google Tasks data only to run the steps you set up, following Google's API user data policy. You can disconnect Taskade's access to your Google account at any time, which stops every Google Tasks step.
My Google Tasks step stopped working. How do I fix it?
The connection has gone stale, which can happen when access is revoked or rotated. Open the automation, select the Google Tasks step, reconnect your Google account, and run it again. Once the connection is active, the step resolves normally.
Build the daily plan that runs your day
You keep your to-dos in Google Tasks, your jobs in a project, and your calendar somewhere else, and you hold the plan together in your head. Taskade lets you build the command center that brings them into one view. Describe a daily-plan app to Taskade Genesis, and you get a live app where today's tasks, jobs, and follow-ups sit on one screen.
Picture opening one project each morning and seeing everything due today, already pulled from Google Tasks and your Taskade projects, sorted and ready. A scheduled automation builds the list overnight, an AI agent flags what matters most, and you start the day knowing exactly what to do. Build it from a prompt and connect Google Tasks as a step.
Related guides
- Google Tasks Alternative.
- List View. Taskade's native checklist view.
- Other Google integrations: Google Calendar · Google Sheets · Google Docs · Gmail
- Todoist Integration. Another way to automate a personal task list.
- Automation Guide · Triggers · Actions · AI Agent Tools
- Build with Taskade Genesis. Explore Automations, AI Agents, Integrations, and the Community Gallery.