Overview
Share individual projects with teammates or external collaborators without giving them full workspace access. This is useful for sharing a single document, task list, or mind map with someone outside your organization.
How to Share a Project
Watch this short video guide:
Share by Link
- Open the project you want to share.
- Click the Share button in the top-right corner.
- Toggle Share via link to enable public or restricted access.
- Copy the link and send it to your collaborators.
Share by Email
- Open the project and click Share.
- Enter the recipient's email address.
- Choose their permission level — Editor, Commenter, or Viewer.
- Click Invite to send the invitation.
💡 Tip: Shared projects appear in the recipient's 👥 Shared with me tab in the sidebar.
Permission Levels for Shared Projects
| Level | Can Edit | Can Comment | Can View |
|---|---|---|---|
| Editor | ✅ | ✅ | ✅ |
| Commenter | ❌ | ✅ | ✅ |
| Viewer | ❌ | ❌ | ✅ |
Tips
- Revoke access at any time by removing the user from the share settings.
- Shared projects are separate from workspace membership — the recipient only sees that one project.
- Use password protection for sensitive shared content.
- You can share the same project with multiple people at different permission levels — for example, one person as Editor and another as Viewer.
- Shared project links can be set to expire or be regenerated if you need to rotate access.