Overview
Share individual projects with teammates or external collaborators without giving them full workspace access. This is useful for sharing a single document, task list, or mind map with someone outside your organization.
TL;DR: Share any single Taskade project with a copyable link or an email invite, and set each person as Editor, Checker, or Viewer. They see only that one project, never the rest of your workspace. Revoke access at any time from the same Share menu. See Roles and Permissions.
How to Share a Project
Watch this short video guide:
Share by Link
- Open the project you want to share.
- Click the Share button in the top-right corner.
- Toggle Share via link to enable public or restricted access.
- Copy the link and send it to your collaborators.
Share by Email
- Open the project and click Share.
- Enter the recipient's email address.
- Choose their permission level: Editor, Checker, or Viewer.
- Click Invite to send the invitation.
💡 Tip: Shared projects appear in the recipient's 👥 Shared with me tab in the sidebar.
Permission Levels
| Level | Can Edit | Can Complete a Task | Can Comment | Can View |
|---|---|---|---|---|
| Editor | ✅ | ✅ | ✅ | ✅ |
| Checker | ❌ | ✅ | ✅ | ✅ |
| Viewer | ❌ | ❌ | ✅ | ✅ |
A Viewer can still leave a comment, so a read-only stakeholder can give feedback. The Checker level requires a paid plan.
Tips
- To revoke access at any time, remove the person from the share settings.
- Shared projects are separate from workspace membership. The recipient only sees that one project.
- Use password protection for sensitive shared content.
- You can share the same project with multiple people at different permission levels, for example one person as Editor and another as Viewer.
- To rotate access, set a shared project link to expire, or regenerate it.