Overview
Microsoft OneNote is a digital notebook used for free-form note-taking, clipping, and organizing information across sections and pages. Since OneNote uses a proprietary format, the best migration path is to export your notebooks and then use Taskade's AI-powered summarization to convert them into structured projects.
Export a Notebook from OneNote
- In My Notebooks, right-click the notebook you want to export.
- Click Export notebook ➡ Export.
- Choose a location and save the file.
- The notebook will be saved in Zip file format.
- Unzip the archive to access the individual section files.
If you are using OneNote for the web, you may need to open the notebook in the desktop app to access the export option. Alternatively, you can copy and paste page content directly.
Import to Taskade
- Click the ➕ New project button in your workspace / folder.
- Choose Import and switch to the Summarize with AI tab.
- Unzip the downloaded notebook.
- Drag your PDF files into the pop-up menu or click to select files.
- Click ➕ Create Project to create a new project.
Taskade AI reads the uploaded files and generates a structured summary, turning your free-form notes into organized, editable content.
After Import
Once your OneNote content is in Taskade, you can organize and enhance it:
- Switch views: Use List view for a traditional outline or Mind Map view to visualize connections between topics.
- Restructure with AI: Ask Taskade AI to reorganize, summarize, or expand on imported notes.
- Add to agent knowledge: Upload your OneNote files as agent knowledge so custom AI agents can reference them when answering questions.
- Collaborate: Share imported projects with your team for real-time editing.
Tips
- For best results, export one notebook at a time and import each as a separate Taskade project.
- If your OneNote notebook contains images or handwritten notes, the AI summarizer will focus on extractable text content.
- Use folders in Taskade to mirror your OneNote notebook and section structure.
For more, see Custom AI Agents/GPTs.
OneNote → Taskade Field Mapping
| OneNote | Taskade Equivalent |
|---|---|
| Notebook | Folder / Workspace |
| Section | Folder |
| Page | Project |
| To-Do tag | Task |
| Inline image | Re-upload after import |
| Audio note | Re-attach manually |
What imports well vs needs cleanup
- Imports cleanly: Page text, lists, headings, basic to-dos when summarized via AI.
- Needs cleanup: Free-form ink/handwriting (text only), embedded printouts, Outlook task links — rebuild via automations and integrations.