Definition: A workspace in Taskade is the top-level container for your folders, projects, and templates, with its own members, permissions, and plan. Use one workspace per company, department, team, or client. Each workspace also holds its own AI agents and automations.
TL;DR: Create a workspace with the + icon, name it, and invite members. Give each member a role from Owner to Viewer. Every workspace has a Home space, its own members, and its own billing, and it can hold several apps. You can archive a workspace to hide it, or delete it for good. Build one free →
Think of a workspace as an office. Each office has its own keys (members and roles), its own lease (plan), and its own rooms (folders and apps). Source: What is a Workspace? and Create a Workspace.
Workspace Architecture
Workspaces sit at the top of the Taskade hierarchy: Workspace, folder or app, project, block, task. Each level inherits settings from its parent and can override them. Source: Hierarchy Structure.
Workspace Components
| Component | What it does |
|---|---|
| Folders and apps | Group projects and scope permissions. See Subspaces. |
| Projects and templates | Hold your content and reusable structures |
| Members and roles | Role-based access from Owner to Viewer |
| AI agents and automations | Each workspace has its own set, tailored to the team |
| Billing | Each workspace is billed separately. Activate a paid plan per workspace in Settings, Billing. |
Plan facts: Free includes 2 workspace members. Pro is up to 10 seats. See Pricing for current plans.
How to Create and Manage a Workspace
- Click the + icon in the left sidebar.
- Enter a name. Optionally add a description and pick a color and icon.
- Click Create, then invite members with the Share button or the Members option in the workspace menu.
- Give each member a role. See User Roles and Permissions.
- Switch workspaces with the workspace selector in the top-left corner.
- The Owner can transfer ownership to another member at any time.
A custom workspace logo needs an upgraded workspace.
Archive or Delete
| Action | Result | Reversible |
|---|---|---|
| Archive workspace | Hides it from the sidebar. Projects, agents, and automations stay. | Yes, restore from your workspace list |
| Delete workspace | Removes every app and project. Only the Owner can do it, and you must type the workspace name. | No |
Worked Example: An Agency Setup
An agency creates three workspaces: "Agency HQ", "Client: Acme", and "Personal".
- HQ holds internal projects, and the whole team joins with the Editor role.
- The Acme workspace is shared with the client at Viewer level.
- Each workspace has its own agents. The Acme agent is trained on Acme's files.
- When the Acme engagement ends, the Owner archives the workspace instead of deleting it.
Connection to Taskade
Every workspace has Workspace DNA: Memory (projects and databases), Intelligence (AI agents), and Execution (automations). Each pillar feeds the next, and the workspace gets sharper the more content it holds. See Workspace DNA and Workspace Intelligence.
What You Would Build in Taskade
Describe the team, such as "a client onboarding hub with a checklist, an FAQ agent, and a weekly status automation". Taskade EVE builds it inside your workspace. Describe yours and build it free →
Related Concepts
- Subspaces: apps inside a workspace
- Folders: grouping projects
- Projects: the content
- Workspace DNA: Memory, Intelligence, Execution
- Security and Sharing: who sees what
- Project Organization: keep it tidy as it grows
Frequently Asked Questions About Workspaces
What is a workspace in Taskade?
A workspace is the top-level container for folders, projects, and templates. It has its own members, permissions, agents, automations, and plan.
How many workspaces can I create?
You can create multiple workspaces, for example one per department, client, or team. Each is an independent container with its own billing.
What roles can workspace members have?
Role-based access from Owner to Viewer. See the roles guide for what each can do.
Does sharing a workspace share every folder?
No. A shared workspace does not give access to every folder or app inside it. Share each one separately.
What is the difference between archiving and deleting a workspace?
Archiving hides the workspace and is reversible. Deleting removes every app and project, cannot be undone, and only the Owner can do it.
Can I transfer workspace ownership?
Yes. The Owner can assign the Owner role to another member at any time.
Is billing per workspace?
Yes. Each new workspace is billed separately. You activate a paid plan on a specific workspace from Settings, Billing.
What is Workspace DNA?
The loop of Memory (projects), Intelligence (AI agents), and Execution (automations) that each workspace has.