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Blog›Productivity›15 Best To-Do List Apps in…

15 Best To-Do List Apps in 2026 (Free, AI & Team-Ready)

Compare the 15 best to-do list apps in 2026. From AI-powered task managers like Taskade with custom AI agents to simple free options like Google Keep — features, pricing, and pros/cons for every app.

October 12, 2021·Updated February 9, 2026·27 min read·Dawid Bednarski·Productivity·#task-management#ai-productivity#genesis
On this page (19)
⚡ The Benefits of Shared To-Do List Tools📊 Quick Comparison: 15 Best To-Do List Apps at a Glance🏆 The 15 Best To-Do List Apps in 2026#1 Taskade — Best AI-Powered Task Manager for Teams#2 Todoist#3 Asana#4 TickTick#5 OmniPlan#6 Any.do Teams#7 Monday.com#8 Wrike#9 Google Keep#10 Things 3#11 Wunderlist/Microsoft To-Do#12 Habitica#15 TrelloHow to Choose the Best To-Do List App for Your WorkflowStart Managing Tasks Smarter with Taskade AIFrequently Asked Questions About To-Do List Apps

The average knowledge worker uses 9+ apps per day to manage tasks, projects, and communication — and most still don't have a to-do list that actually works. Whether you need a simple free task manager for personal to-dos or an AI-powered platform to manage complex team workflows, the right to-do list app can transform how you get things done.

In this guide, we compare the 15 best to-do list apps in 2026 — from AI-powered task management platforms like Taskade to classic options like Todoist and Google Keep. We cover features, pricing, pros and cons, and which app is the best fit for your workflow.

Looking specifically for AI-powered options? See our 10 Best AI To-Do List Apps or learn how to build your own AI task manager with Taskade Genesis.

💡 Related productivity guides:

  1. ⏱️ Master the Flowtime Technique for Deep Focus

  2. 🍅 The Pomodoro Technique: Complete Timer Guide

  3. 📊 Prioritize With the Eisenhower Matrix

  4. ✅ Getting Things Done (GTD) Beyond the To-Do List

  5. 🔄 How to Reduce Context Switching

⚡ The Benefits of Shared To-Do List Tools

“The list is the origin of culture. It’s part of the history of art and literature. What does culture want? To make infinity comprehensible [...]”

Umberto Eco

Simple lists go a long way. Whether it’s a project roadmap, daily/weekly task lists, or a crumpled shopping list, you can’t help but appreciate the peace of mind they offer.

Collaborative to-do software takes traditional to-do lists to a whole new level.

When you manage a team—especially one that’s spread across multiple time zones—you have to keep many moving parts in check. Project specs, assigned tasks, due dates, and key milestones all call for a holistic approach to project management.

The best collaborative task management software can give you a bird’s eye view of everything that happens across all stages of a project lifecycle, on any device. But there’s more.

Some of the awesome benefits of collaborative to-do software include:

  • ⚡️ The ability to keep everybody on the same page

  • ⚡️ Excellent user experience real-time synchronization

  • ⚡️ Easy task management and progress tracking

  • ⚡️ Email reminders (so nobody misses a thing)

  • ⚡️ Support for attachments and file sharing

  • ⚡️ Automation with recurring tasks and real-time sync

  • ⚡️ Less time spent on memorizing stuff (shallow work)

  • ⚡️ More time spent on high-impact tasks (deep work)

  • ⚡️ Chat and video conferencing on any device

  • ⚡️ Organization with color-coded tags and cross-linking

  • ⚡️ Increased transparency and task ownership

  • ⚡️ And more…

“So, where are all those tools when I need them?”

📊 Quick Comparison: 15 Best To-Do List Apps at a Glance

Before diving into detailed reviews, here's how the 15 best to-do list apps compare on the features that matter most:

App Best For AI Features Free Plan Team Collab Platforms Starting Price
Taskade AI task management for teams ✅ Custom AI agents, 11+ models ✅ Generous ✅ Real-time Web, Mac, Windows, Linux, iOS, Android Free; see pricing
Todoist Simple, reliable task manager Basic (natural language) ✅ Limited ✅ Basic Web, Mac, Windows, iOS, Android Free; from $4/mo
Asana Project management for teams Basic AI ✅ Up to 15 users ✅ Advanced Web, Mac, Windows, iOS, Android Free; from $10.99/user/mo
TickTick Personal productivity + habits Minimal ✅ Limited ✅ Basic Web, Mac, Windows, iOS, Android Free; from $2.79/mo
Any.do Clean personal task manager Basic AI suggestions ✅ Basic ✅ Teams plan Web, iOS, Android Free; from $5/mo
Monday.com Customizable team workflows Basic AI ✅ Up to 2 users ✅ Advanced Web, Mac, Windows, iOS, Android Free; from $8/user/mo
Trello Visual Kanban task management Atlassian Intelligence ✅ Limited ✅ Basic Web, Mac, Windows, iOS, Android Free; from $5/user/mo
Google Keep Quick notes and simple lists ❌ None ✅ Full ✅ Basic sharing Web, iOS, Android Free
Things 3 Apple ecosystem task manager ❌ None ❌ ❌ Limited Mac, iPhone, iPad $9.99-$49.99 (one-time)
Microsoft To-Do Microsoft 365 users Basic (My Day) ✅ Full ✅ Basic sharing Web, Mac, Windows, iOS, Android Free
Habitica Gamified habit + task tracking ❌ None ✅ Full ✅ Party system Web, iOS, Android Free; in-app purchases
Wrike Enterprise project management Basic AI ✅ Limited ✅ Advanced Web, Mac, Windows, iOS, Android Free; from $9.80/user/mo
OmniPlan Complex project planning ❌ None ❌ Trial only ✅ WebDAV sync Mac only $19.99/mo
Remember the Milk Location-based reminders ❌ None ✅ Basic ✅ Pro sharing Web, Mac, iOS, Android Free; $39.99/year

🏆 The 15 Best To-Do List Apps in 2026

From the most important assignments to bite-sized errands, every project breaks down into a series of smaller tasks — subtasks, deadlines, dependencies, and milestones. The right task manager helps you assemble those pieces and get things done. Here are the 15 best to-do list apps to help you do exactly that.

#1 Taskade — Best AI-Powered Task Manager for Teams

Taskade is more than a to-do list app — it's a complete AI-powered task management platform built for individuals and teams. Unlike most to-do apps that bolt on basic AI after the fact, Taskade is built from the ground up with custom AI agents, workflow automation, and real-time collaboration at its core.

What makes Taskade unique as a task manager is that every project supports 8 different views — List, Board, Calendar, Table, Mind Map, Gantt, Org Chart, and Timeline — so you can manage tasks in whatever format fits your workflow. And with true real-time synchronization, every edit is instantly reflected across your team.

Why Taskade stands out as a to-do list app 🌟

  • Free Team Communication. Enter and track tasks while communicating with your team in real-time. Chat, video conference, and leave project comments.

  • 7-Tier Permissions. Fine-grained access control with Owner, Maintainer, Editor, Commenter, Collaborator, Participant, and Viewer roles for team task management.

  • 🤖 Custom AI Agents. Deploy autonomous agents with 22+ built-in tools, persistent memory, and multi-model support (11+ AI models from OpenAI, Anthropic, and Google) to automate task management.

  • 🪄 AI Project Studio. Generate complete task lists, project plans, and workflows from a single prompt. Upload documents for context.

  • ⚡ Workflow Automation. Connect to 100+ tools (Slack, Gmail, Google Sheets, Shopify) with Temporal durable execution for production-grade task automation.

Taskade AI user interface.

  • Folding To-Do Lists. Folding your to-do lists will hide sub-tasks and let you narrow your focus. Do it manually or use the ⌨️ Ctrl/⌘+↑ keyboard shortcut.

  • Mobile and Desktop Apps. Sync your to-dos between Mac, Linux, and Windows or tackle tasks on the go with Android and iOS mobile apps.

image 424

  • Keyboard Experience. Format lists, reorder elements, and complete tasks without taking your hands off the keyboard!

  • Export To-Do Lists. Export your shared to-do lists to plain text, PDF, or markdown files. Create convenient attachments for emails, presentations, or for print.

image 425

  • 500+ Checklist Templates. Taskade comes packed with over 500 free checklist and to-do templates. Customize, share, or create new ones from scratch.

  • Customizable Sub-Tasks. Customize your sub-tasks individually. Select checkbox styles, change colors, and add emojis for a unique visual flavor.

  • Multi-Select Formatting. Format or bulk assign multiple tasks at once. Select several content blocks to copy/paste, reorder, and customize the visuals.

image 426

  • Multiplayer Indicator. See when somebody’s editing a shared list in real-time. Every active editor is marked with a profile avatar miniature.

  • Drag-and-Drop Reorder. Drag tasks and sub-tasks to reorder your list. Multi-select several items to quickly reassemble entire list sections.

  • Sort Tasks. Sort tasks and sub-tasks by due dates or completed/uncompleted status. Define task sorting rules in a convenient pop-up menu.

image 427

  • Keyboard Shortcuts. Navigate your online to-do list with over 30 handy keyboard shortcuts. Add new tasks, reorder elements, and format your to-dos with ease.

  • Custom Notifications. Set push notification settings for workspaces and individual projects to stay up to date with the most important projects.

  • List Comments/Notes. Discuss the contents of your projects with other team members. Invite collaborators to edit projects together and gather valuable feedback.

image 428

  • List Cross-Linking. Create connections between lists and tasks with @mention. Combine multiple lists into high-level checklists and never miss a thing

  • Copy Tasks/Sub-Tasks. Select and copy tasks/sub-tasks to other to-do lists in a shared workspace, subspace, or project. You’ll be notified on completion.

  • Recurring Tasks. Mark important team events as recurring tasks so you’re always prepared. Set custom due dates, start/end time, and intervals.

image 429

  • Taskade Search. Search for keywords inside to-do lists or run global searches across workspaces. Click on search results to quickly navigate to a project.

  • Project Activity. When a team member checks off a task or sub-task, you’ll see a chat notification with the editor’s nickname and change details.

  • Project History. See all changes made by you and your team members. Select Project History entries to jump to edited items within your online to-do list.

image 430

  • Assign Tasks. Use @mention functionality to assign tasks. Team members will receive email notifications whenever you mention them in a project.

  • Workspaces and Subspaces. Organize your lists into workspaces and subspaces. Sort projects and filter lists with color-coded tags.

  • #Tags. Organize and filter collaborative to-do lists with hashtags. Add a #tag anywhere inside a project to create a clickable reference.

image 431

  • Undo/Redo. Undo to-do list actions whenever you make a mistake. Undo/redo works even when you’re editing a list with other team members in real-time.

  • File Uploads. Add visuals and other assets to your lists. Drag-and-drop videos, images, and documents to upload them directly to a project.

  • Flexible Views. Transform your online to-do list into a mind map, kanban board, org chart, or a customizable table of action items. View one project in many different ways!

image 432

  • Shared Calendar. Taskade allows you to display all tasks and projects in a shared calendar. Sync with Apple, Outlook, and Google calendar.

  • 🔍 Multi-Layer Search. Full-text, semantic HNSW, and file content OCR search across all workspaces.

Clone these AI task management apps built with Taskade Genesis:

App What It Does Clone
Minimalistic ToDo Clean, distraction-free task list Clone →
AI Productivity Planner AI builds your prioritized daily schedule Clone →
Task List Board Shared board with AI task creation Clone →
Kanban Board Visual workflow with AI automation Clone →
Neon Task Dashboard Real-time priority and progress tracking Clone →
Habit Tracker Streak tracking with AI reminders Clone →

🔍 Explore All Community Apps →

Taskade Pricing 💸

Visit the pricing page for a full breakdown. Taskade offers a generous free plan with AI features, unlimited tasks, and unlimited collaborators.

Want to learn how AI transforms task management? Read our guide on how to build an AI-powered to-do list.

#2 Todoist

Todoist user interface.

Todoist is a popular shared to-do list app that lets you share lists, assign tasks, and integrate with Twist for a convenient team chat. Thanks to a solid set of task and project management features, Todoist remains one of the best collaborative to-do list apps in the wild.

Here's a list of the best Todoist alternatives if you're looking for even more software to help you be more productive!

Todoist Select Features 🌟

  • Reminders and recurring due dates

  • Sections and sub-tasks

  • Task priority settings

  • Delegating tasks

  • Task notifications

  • Board view, labels, filters, and themes

  • Email and calendar integrations

  • Activity history and progress tracking

Todoist Pricing 💸

  • 🟢 Free

    • Up to 5 projects and collaborators

    • 5MB for file uploads

    • Activity history (1 week)

    • 3 filters

  • 🔵 Pro ($3/4 per user billed annually/monthly)

    • Up to 300 projects and 25 collaborators

    • 100MB for file uploads

    • 150 filters and unlimited activity history

    • Reminders, themes, and automatic backup

  • 🟣 Business ($5/6 per user billed annually/monthly)

    • Everything in the Pro plan +

    • Up to 500 projects and 50 collaborators

    • Team inbox, admin tools, and roles

    • Team billing and priority support

See how Todoist compares to Taskade.

#3 Asana

Asana user interface.

Asana is another notable shared to-do list app that has been around since 2008. A brainchild of Facebook co-founder Dustin Moskovitz and Justin Rosenstein, Asana lets you create aesthetic lists topped with the usual set of features you’d expect in a solid to-do app.

This project management software lets you manage projects and task lists so that you can get the important things done.

Asana Select Features 🌟

  • Task grouping/sorting

  • Custom fields and attachments

  • Reminders and recurring tasks

  • Forms and reusable templates

  • List, Board, Calendar, and Gantt views

  • Project Timeline and progress tracking

  • Automation and integrations

  • Shared and private projects

Asana Pricing 💸

  • 🟢 Basic

    • Unlimited tasks, projects, and storage (up to 100MB per file)

    • Activity log, up to 15 collaborators, 100+ integrations

    • List, Board, and Calendar views + Project Overview

  • 🔵 Premium ($13.49/10.99 per user billed annually/monthly)

    • Everything in the Basic plan +

    • Timeline, unlimited dashboards, and reporting

    • Advanced search, custom fields, unlimited guests

    • Forms, rules, milestones, private projects

    • Admin console

  • 🟣 Business ($24.99 per user monthly)

    • Everything in the Premium plan +

    • Goals, custom rules, and customization

    • Advanced integrations

    • And more…

  • 🟡 Enterprise (custom)

    • Everything in the Business plan +

    • SAML, SCIM, and priority support

    • Data export and custom branding

See how Asana compares to Taskade.

#4 TickTick

TickTick user interface.

TickTick is a to-do list program with cross-platform availability and a handful of collaboration features. A successor to 2010 GTasks, the to-do list app lets you share lists, assign tasks, and check progress inside a simple and distraction-free environment.

This simple to-do list app has basic features to help you organize your daily tasks and get things done. A good match for those looking for a frictionless to-do experience.

TickTick Select Features 🌟

  • Shared lists and task assigning

  • Task duration and recurring events

  • Task and location reminders

  • Smart date/time parsing

  • Task prioritization settings

  • Calendar view and integrations

  • Pomodoro timer and white noise

TickTick Pricing 💸

  • 🟢 Free

    • Limited to 9 lists

    • 99 tasks/19 sub-tasks per list

    • 2 reminders per task

    • 1 attachment/day

    • 2 list members

    • List/task activities

    • Advanced search

  • 🔵 Premium ($27.99/2.79 billed annually/monthly)

    • Up to 299 lists

    • 999 tasks/199 sub-tasks per list

    • 5 reminders per task

    • 99 attachment/day

    • 30 members per list

    • Calendar, Timeline, and Grid views

    • Task duration, custom smart lists

    • Premium themes and integrations

  • See how TickTick compares to Taskade (click). 👈

#5 OmniPlan

OmniPlan user interface.

OmniPlan is dedicated project management software and a shared to-do list app from the creators of OmniOutliner and OmniFocus. The app is a good match for high-level, complex projects and managing multiple projects at the same time.

This project management software has the right tools to help you manage complex projects. But this also means that it might be overkill if you're looking for a simple to-do list app to track daily tasks.

OmniPlan Select Features 🌟

  • Proprietary WebDAV sync

  • Change tracking and reporting

  • Multi-project dashboard

  • Customizable work calendar

  • Recurring tasks and due dates

  • Import/export and project assistant

  • Project Outline, Resource View, and Gantt charts

OmniPlan Pricing 💸

  • 🟢 OmniPlan Subscription ($19.99 monthly or $199.00 yearly)
    • Collaboration features

    • Gantt/Timeline/Outline views

    • Progress/project tracking

    • Resource management

    • And more...

#6 Any.do Teams

Any.do Teams user interface.

Any.do Teams is an offshoot of the popular Any.do to-do list app with a number of collaborative features sprinkled on top. The Teams subscription unlocks advanced list and file-sharing options, integrations, tagging, as well as priority support.

**
Any.do Teams Select Features 🌟**

  • Recurring reminders

  • Any.do Moment view

  • Calendar, Kanban, and Agenda

  • Chat and notifications

  • List and file sharing

  • Color-coded tags

  • Integrations with Zapier and WhatsApp

  • Reminders and event notifications

Any.do Teams Pricing 💸

  • 🟢 Teams Plan ($4.99 per user per month)
    • Access to Any.do Premium features

    • Advanced list sharing

    • Activity Tab and integrations

    • User roles for shared items

See how Any.do compares to Taskade (click). 👈

#7 Monday.com

Monday.com user interface.

Monday.com is a complete package for advanced project management. Apart from its core task list functionality, Monday offers advanced automation and integrations as well as communication, planning, and collaboration tools for all types of projects. Monday can be used both as a project management software and a to-do list app to help you with your ongoing tasks.

Monday.com Select Features 🌟

  • Flexible workflows

  • 200+ templates

  • 30+ customizable column types

  • Drag-and-drop navigation

  • Data visualization tools

  • Desktop and mobile apps

  • Automation features

  • 40+ integrations

Monday.com Pricing 💸

  • 🟢 Free/Individual

    • Up to 2 team members

    • Unlimited boards

    • 200+ templates

    • Over 20 column styles

  • 🔵 Basic ($8 per user/month billed annually)

    • Everything in the Individual plan +

    • Unlimited viewers

    • 5 GB for file storage

    • Priority support

    • Dashboard based on 1 board

  • 🟣 Standard ($10 per user/month billed annually)

    • Everything in the Basic plan +

    • Timeline, Calendar, and Gantt views

    • 250 automations/actions per month

    • 250 integrations/actions per month

    • Dashboard based on 5 boards

  • 🟡 Pro ($16 per user/month billed annually)

    • Everything in the Standard plan +

    • Private boards, Chart view, and time tracking

    • Formula/dependency columns

    • 25,000 automations/integrations per month

    • Dashboard based on 10 boards

  • 🟤 Enterprise (custom)

    • Enterprise automations/integrations

    • Security and governance

    • Reporting, analytics, and permissions

    • Custom onboarding and premium support

    • Dashboard based on 50 boards

See how Monday.com compares to Taskade (click). 👈

#8 Wrike

Wrike user interface.

Wrike is an enterprise-grade project management tool and collaborative software. The platform can handle anything from simple lists to automated workflows and AI-backed data insights. Wrike is a solid choice for large organizations.

Wrike Select Features 🌟

  • Due dates and prioritization

  • Assigning and tracking tasks

  • Drag-and-drop navigation

  • Time and progress tracking

  • Customizable workflows

  • Templates, forms, and automations

  • Gantt charts and Kanban boards

  • Analytics and integrations

Wrike Pricing 💸

  • 🟢 Free

    • Unlimited team members

    • Task/sub-task organization

    • Board and spreadsheet views

    • Cloud storage integrations

    • Limited active tasks

    • 2GB of storage space per account

  • 🔵 Professional ($9.80/month per user)

    • Everything in the Free plan +

    • 5-200 team members

    • Dashboard sharing

    • Gantt charts

    • 1-2GB of storage per user

    • Additional integrations

  • 🟣 Business ($24.80/month per user)

    • Everything in the Professional plan +

    • Custom fields and workflows

    • Workspace branding

    • 200 automations/actions per month

    • Project approvals and real-time reporting

    • Request forms and calendars

    • Time tracking and spreadsheets

  • 🟡 Enterprise (custom)

    • Single Sign-On (SSO) + 2FA

    • Password policies

    • Custom roles and permissions

    • 1000 automations/actions per month

    • 10GB storage per user

See how Wrike compares to Taskade (click). 👈

#9 Google Keep

Google Keep user interface.

Keep is part of Google's Workspace suite (previously G Suite). The app complements the productivity/collaboration platform with basic note-taking and to-do list capabilities. It’s a keeper (pun not intended) if you’re hooked into Google’s ecosystem.

Google Keep is a simple to-do list app that is akin to using digital sticky notes. It has basic features and the right tools to help you keep track of ongoing tasks. What's more, you can also sync it to your Google Calendar to really be on top of things.

Google Keep Select Features 🌟

  • Customizable, color-coded lists

  • Labels and search functionality

  • Integration with Google Workspace

  • Sharing and task/note reminders

Google Keep Pricing 💸

  • 🟢 Free
    • Basic note-taking capabilities

    • Collaborative to-do editing

    • Integration with Google services

See how Google Keep compares to Taskade (click). 👈

#10 Things 3

things 3

Things 3 is one of the best productivity and to-do list apps in Apple’s ecosystem. While the app doesn’t offer true collaboration features, you can share your Things account with one person and work on all your lists together. Available for iPhone, iPad, and Mac.

Things 3 Select Features 🌟

  • Calendar view with events and tasks

  • Drag-and-drop interface

  • Headings for breaking down large projects

  • Search, tags, and widgets

  • Reminders and recurring tasks

  • Email to Things to create tasks

  • Synchronization within Apple’s ecosystem

Things 3 Pricing 💸

  • 🟢 Mac ($49.99 one-time purchase)

  • 🔵 iPad ($19.99 one-time purchase)

  • 🟣 iPhone ($9.99 one-time purchase)

See how Things 3 compares to Taskade (click). 👈

#11 Wunderlist/Microsoft To-Do

Wunderlist/Microsoft To-Do user interface.

A spiritual successor to the legendary Wunderlist, Microsoft To-Do is a simple app with all the essential task management features. To-Do allows you to share lists with other users or integrate with Outlook and collaborate within the Microsoft 365 platform.

Wunderlist/Microsoft To-Do Select Features 🌟

  • Customizable, color-coded lists

  • Smart suggestions in My Day view

  • Breaking tasks into individual steps

  • Reminders and recurring tasks

  • Sync acrossiOS, Android, Mac, and Windows

Wunderlist/Microsoft To-Do Pricing 💸

  • 🟢 Free

#12 Habitica

Habitica is a habit-building app that turns the garden-variety habit checklist into a fun game-like experience. The rules are simple. You create an avatar and add tasks or habits to your to-do list. As you complete each task, you earn points that help you level up and unlock new features.

Habitica Select Features 🌟

  • Gamified task list features

  • Filtering tasks with tags

  • Habit tracking and reminders

  • Avatar customization

  • Mobile apps for Android and iOS

  • Social interactions and collaboration

Habitica Pricing 💸

  • 🟢 Free with in-app purchases

See how Habitica compares to Taskade (click). 👈

#13 Any.do

Any.do user interface.

Any.do is a popular to-do list app that helps users manage your tasks, lists, and reminders. Any.do lets you create tasks and reminders with due dates and times, organize them into lists, and set reminders for important events. You can also use the app to collaborate on shared lists.

Any.do Select Features 🌟

  • Task creation with due dates and times

  • List organization for tasks and reminders

  • Shared tasks and lists for collaboration with others

  • Cross-device access (desktop, iOS, and Android)

  • "Moment" interface for reviewing and planning tasks

  • Integration with Google Calendar, Evernote, and Dropbox

  • Location-based reminders

  • Ability to add notes and attachments

Any.do Pricing 💸

  • 🟢 Free

    • Basic task management features
  • 🔵 Premium Plan ($5.99 per user per month)

    • Recurring tasks

    • Color tags

    • Integrations

    • And more...

See how Any.do compares to Taskade (click). 👈

#14 Remember the Milk

Remember the Milk user interface.

Remember The Milk is one of the oldest task management apps on our list. The app offers a range of advanced features, including smart lists that automatically update based on specific criteria, location-based reminders, and the ability to share tasks with others. Remember The Milk can also send reminders via email and SMS.

Remember the Milk Select Features 🌟

  • Task and subtask list features

  • List organization for tasks and subtasks

  • Tags and notes for tasks

  • Recurring tasks and postponed tasks

  • Email, SMS, and push notification reminders

  • Location-based reminders

Remember the Milk Pricing 💸

  • 🟢 Free

    • Basic task management features
  • 🔵 Pro Plan ($39.99 per user per year)

    • To-do list sharing and color tags

    • Advanced sorting features

    • Add files and attachments

    • Widgets and reminders

    • And more...

See how Remember the Milk compares to Taskade (click). 👈

#15 Trello

Trello user interface.

Trello is a web-based tool that assists individuals and groups in managing tasks, projects, and workflows in a visual and organized manner. What makes Trello stand out from other project management tools is its visual-first approach based on the Kanban workflow. Trello is frequently employed for agile project management, task management, and team collaboration.

Trello Select Features 🌟

  • Lists, boards, and coards

  • Collaboration features

  • Integrations with Google Drive, Slack, and GitHub

  • Desktop and mobile apps for iOS and Android

  • Additional features added via Power-up interface

Trello Pricing 💸

  • 🟢 Free

    • Unlimited cards (up to 10 boards)

    • Unlimited storage (up to 10 MB per file)

    • 50 automations per month

  • 🔵 Standard ($5/month billed annually)

    • Everything in the Free plan +

    • Unlimited boards and custom fields

    • 1,000 automations per month

  • 🟣 Premium ($10/month billed annually)

    • Everything in the Standard plan +

    • Unlimited automations

    • Dashboard and Timeline views

    • Table, Calendar, and Map views

  • 🟡 Enterprise ($17.50 per user/month billed annually)

    • Everything in the Premium Plan +

    • Organization-wide permissions

    • Extended permissions

    • And more...

See how Trello compares to Taskade (click). 👈

How to Choose the Best To-Do List App for Your Workflow

With so many task management apps available, choosing the right one depends on how you actually work. Here's a framework to help you decide:

1. Individual vs. Team Use

If you manage tasks alone, a simple app like Todoist, Google Tasks, or TickTick will get the job done. For team-based task management with real-time collaboration, shared projects, and role-based permissions, look at Taskade, Asana, or Monday.com.

2. Simple Lists vs. Full Task Management

Some apps focus purely on to-do lists (Google Tasks, Microsoft To Do). Others double as complete task management and project management platforms (Taskade, ClickUp, Asana). If you need multiple project views — like List, Board, Calendar, Table, Mind Map, Gantt, Org Chart, and Timeline — choose a platform that offers that flexibility.

3. AI-Powered vs. Manual

Traditional to-do apps require you to create, organize, and prioritize every task by hand. AI-powered task managers like Taskade use custom AI agents to generate tasks, automate workflows, and even build entire project structures from a single prompt. If AI-driven task management matters to you, see our dedicated guide on the best AI to-do list apps.

4. Free vs. Paid

Most apps offer free tiers with limited features. For teams, pricing typically ranges from $3–$15/user/month. Taskade offers a generous free-forever plan with AI included — check the pricing page for a detailed breakdown.

5. Integrations & Automation

If your work relies on Slack, Google Calendar, GitHub, or CRM tools, look for a to-do list app with deep integrations. Taskade connects to 100+ services through workflow automations with branching, looping, and intelligent triggers — powered by enterprise-grade durable execution.


Start Managing Tasks Smarter with Taskade AI

The to-do list apps above all have their strengths, but the gap between traditional task management and AI-powered task management is widening fast. In 2026, the best to-do list app is one that doesn't just store your tasks — it actively helps you manage, prioritize, and automate them.

Here's why Taskade stands apart as the best to-do list app for teams and individuals:

  • ⚡️ AI Task Generation — Describe your goal and let AI agents generate structured task lists, action items, and entire project plans
  • ⚡️ 8 Project Views — Switch between List, Board, Calendar, Table, Mind Map, Gantt, Org Chart, and Timeline — all in one workspace
  • ⚡️ Multi-Model AI — Access 11+ AI models from OpenAI, Anthropic, and Google — choose the best model for each task
  • ⚡️ Custom AI Agents — Build specialized AI teammates with custom tools, slash commands, persistent memory, and 22+ built-in capabilities
  • ⚡️ Workflow Automation — Automate repetitive tasks with 100+ integrations, branching logic, and intelligent triggers
  • ⚡️ Real-Time Collaboration — Chat, video call, and collaborate on tasks simultaneously — no app-switching required
  • ⚡️ Multi-Layer Search — Full-text search + semantic AI search + file content OCR — find anything across your entire workspace
  • ⚡️ 7-Tier Permissions — Owner, Maintainer, Editor, Commenter, Collaborator, Participant, Viewer — enterprise-grade access control
  • ⚡️ Cross-Platform — Web, desktop (Mac, Windows, Linux), and mobile (iOS, Android) with true real-time sync

🧬 Build Your Own To-Do System with Taskade Genesis

Why settle for a pre-built app? With Taskade Genesis, describe your ideal task management workflow in plain English and Genesis builds it as a living application — complete with AI agents, project databases, and workflow automations. One prompt. One app. One living workspace.

App What It Does Clone
Minimalistic ToDo App Clean, distraction-free task lists Clone →
Neon Task Dashboard Visual task management board with AI Clone →
AI Productivity Planner AI-powered daily planner and scheduler Clone →
Task List Board Shared task board for teams Clone →
Kanban Board Drag-and-drop kanban task manager Clone →
Study/Work Timer + Music Pomodoro-style task sessions with timer Clone →
Time Tracker Track time spent on tasks and projects Clone →
Habit Tracker Dashboard Track daily habits alongside to-dos Clone →
Team Capacity Planner Manage team workloads and availability Clone →
Application Tracker Track job applications and status Clone →

🔍 Explore All Community Apps →

Want to take Taskade for a test drive? Check the Live Demo page to try a demo project or visit the Taskade YouTube Channel for introductory videos.

Get started for free →


Frequently Asked Questions About To-Do List Apps

What is the best free to-do list app?

For basic personal use, Google Tasks and Microsoft To Do are both free with no paywalls. However, they lack AI features, automation, and collaboration tools. Taskade offers a free-forever plan that includes AI-powered task generation, custom AI agents, real-time collaboration, and 8 project views — making it the most feature-rich free to-do list app available. Compare all free options above →

What is the best to-do list app for teams?

The best to-do list app for teams depends on your workflow. Taskade is ideal for teams that want AI-powered collaboration with real-time editing, video chat, 7-tier permissions (Owner, Maintainer, Editor, Commenter, Collaborator, Participant, Viewer), and workflow automation in one workspace. Asana and Monday.com are strong for teams already invested in those ecosystems but lack integrated AI agents. For deeper AI team comparisons, see our guide to the best AI to-do list apps.

Todoist vs. TickTick: which is better?

Both are excellent personal task managers. Todoist excels at natural language task input and has a cleaner interface. TickTick includes a built-in Pomodoro timer, Eisenhower Matrix, and habit tracker — making it a better all-in-one personal productivity app. Neither offers AI agents, multi-model AI, or team collaboration at the level of platforms like Taskade. Choose Todoist for simplicity or TickTick for built-in productivity features.

What is the best AI to-do list app?

Taskade is the most advanced AI-powered to-do list app in 2026. It offers custom AI agents with 22+ built-in tools, persistent memory, and multi-model support (11+ models from OpenAI, Anthropic, and Google). Agents can generate tasks, break down projects, automate workflows, and even build complete applications through Taskade Genesis. For a full comparison, see our 10 Best AI To-Do List Apps guide.

Can a to-do list app replace project management software?

Modern to-do list apps like Taskade blur the line between simple task lists and full project management platforms. With features like Gantt charts, kanban boards, calendar views, custom fields, workflow automation, and real-time team collaboration, Taskade functions as both a to-do list and a complete project management solution. For smaller teams, a feature-rich to-do list app can absolutely replace standalone project management tools.

How do I share a to-do list with my team?

Most modern to-do list apps support sharing. In Taskade, create your to-do list in any project view, then click Share to invite team members by email or generate a shareable link. Collaborators can view, edit, comment, and check off tasks in real-time. Taskade's 7-tier permission system lets you control exactly who can view, edit, or manage each project.

What makes a good to-do list app?

The best to-do list apps share these qualities: intuitive interface (adding tasks should take seconds, not minutes), cross-platform sync (seamless experience on web, desktop, and mobile), collaboration features (shared lists, comments, and assignments), flexible views (list, board, calendar, and more), smart notifications (reminders that actually help, not distract), and integrations with your existing tools. In 2026, AI-powered features like automated task generation, smart prioritization, and workflow automation are becoming table stakes.

Can AI help manage my to-do list?

Yes — and the gap between manual and AI-powered task management is growing rapidly. AI can help you generate task lists from a single description, break down complex projects into actionable steps, prioritize tasks based on urgency and dependencies, automate routine workflows (like moving completed tasks, sending notifications, or triggering follow-ups), and build custom tools tailored to your specific workflow. Taskade's custom AI agents go further by offering persistent memory, multi-agent collaboration, and 22+ built-in tools including web search, code execution, and file analysis. Learn more in our guide on how to build an AI-powered to-do system.

What is the best to-do list app for students?

Students benefit from to-do list apps with free tiers, calendar integration, and study-specific features. TickTick is a strong choice for its built-in Pomodoro timer and habit tracker. Google Tasks integrates seamlessly with Google Calendar and Gmail (most students already use these). Taskade is ideal for students who collaborate on group projects — with real-time editing, mind map view for brainstorming, and AI agents that can generate study plans, break down assignments, and summarize research materials.

Is Taskade better than Todoist?

Todoist is a clean, focused task manager — great for personal productivity with natural language input. Taskade is a broader platform: it combines to-do lists with AI agents, 8 project views (including Mind Map, Gantt, and Timeline), real-time team collaboration, video chat, workflow automation, and the Genesis app builder. If you need a simple personal to-do list, either works. If you need a task manager for teams, AI-powered automation, or a platform to build custom productivity apps, Taskade is the stronger choice.

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⚡ The Benefits of Shared To-Do List Tools📊 Quick Comparison: 15 Best To-Do List Apps at a Glance🏆 The 15 Best To-Do List Apps in 2026#1 Taskade — Best AI-Powered Task Manager for Teams#2 Todoist#3 Asana#4 TickTick#5 OmniPlan#6 Any.do Teams#7 Monday.com#8 Wrike#9 Google Keep#10 Things 3#11 Wunderlist/Microsoft To-Do#12 Habitica#15 TrelloHow to Choose the Best To-Do List App for Your WorkflowStart Managing Tasks Smarter with Taskade AIFrequently Asked Questions About To-Do List Apps

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15 Best To-Do List Apps in 2026 - Free & AI-Powered Task Managers | Taskade Blog