11 Best AI Planner Apps in 2026 (Free Plans and Prices Checked)

An AI planner app turns a list of tasks and goals into a plan for a day or a week. Some apps place each task on your calendar by themselves. Others help you pick what fits today, then get out of the way. This list covers 11 AI planner apps that run on the web or a phone in October 2026, with the free plan, the first paid price and the main limit for each one.

Each price below comes from the vendor's own pricing or help page, read on October 19, 2026. Prices change often, so each tool section links the page we read.

Quick answer: what is the best AI planner app in 2026?

Taskade is the best AI planner for people who plan work and personal tasks in one place and share plans with others. Motion is best for automatic calendar planning, Sunsama for a daily ritual, Akiflow for one task inbox, and TickTick for a low-cost to-do list with a calendar. Five of the 11 apps have no free plan.

How we picked these 11 planners

We kept apps that turn tasks and goals into a plan for a day or a week, and we dropped pure meeting schedulers. Each pick had to run on the web or a phone in October 2026. We read each vendor pricing page on October 19, 2026, and quote the free plan limits that the vendor states.

We did not run a timed, hands-on test of all 11 apps for this list. Where we cannot check a vendor claim, the section says "the vendor says". Here is what we left out, and why:

• Clockwise shut down. Its site says the product "will no longer be available starting on March 27, 2026."
• Sintra sells a team of AI helpers for business tasks. It is not a planner.
• Calendly books meetings with other people. It does not plan your own day.
• Notion Calendar is a calendar, not a planner, and full Notion AI starts on the Business plan.

Three calendar schedulers show up on many AI planner lists. They defend time on a work calendar more than they plan a day, so we rank them in our AI schedule makers list. Here is the short version, from the vendor pages on October 19, 2026:

At a glance: 11 AI planner apps compared

Six of the 11 planners have a free plan, and paid plans start at about $4 a month for TickTick Premium. The table compares each one on its best use, free plan, first paid price and AI planning. Prices are per user per month in USD unless the vendor shows another currency. "Annual" means the monthly rate when you pay for a year.

Six of the 11 apps have a free plan. The five without one (Motion, Sunsama, Akiflow, Morgen and Lifestack) all offer a trial or a refund window instead.

1. Taskade: Best for Planning Work and Life in One Workspace

Taskade is an AI workspace where your plan is a project that you can see as a list, a board or a calendar. An AI agent turns a goal into dated tasks and re-plans the week when you ask. The Free plan covers up to 2 members, 3 Taskade Genesis apps and 1 agent. Pro is $10 per month billed annually.

Best for: people who plan their own week and also share plans with a partner, a family or a small team.

Strengths:

• One plan, many views. The same tasks show as a list, a board or a calendar, so a week plan and a team board never drift apart (how dates flow between views).
• Agents and automations around the plan. An AI agent can break a goal into tasks with dates, and automations can send reminders or post a daily digest. Every plan includes 2 reminders per task and recurring tasks. Custom repeat patterns need a paid plan.
• A planner you can clone or build. Start from the AI Productivity Planner kit, or describe your own planner and Taskade Genesis builds it.

Watch out for:

• Taskade does not move tasks around your calendar by itself all day. Motion and Morgen do that.
• Free starts with no AI credits. You earn credits with referrals and invites, or buy a credit pack. Gantt Chart and two-way Google Calendar sync need a paid plan.

Google Calendar steps in automations run on Pro and up.

Price (checked October 19, 2026): Free. Pro $20 per month, or $10 per month billed annually, for up to 10 users. Business $25 per month billed annually. Source: Taskade pricing.

2. Motion: Best for Auto-Planning a Packed Calendar

Motion places your tasks into open calendar time by deadline and priority, then moves them when a meeting lands. It has no free plan, and the trial asks for a card. Pro AI is $29 per seat per month, or $19 billed annually. A solo user pays $49 monthly or $29 annually.

Best for: people with a calendar full of meetings who want the planner to find the gaps for them.

Strengths:

• Real auto-planning. You give each task a deadline, a priority and a duration, and Motion fits it into free time. When a new meeting appears, Motion moves the affected tasks without a drag.
• Projects and calendar in one place. Motion pitches itself as a "SuperApp for Work", so tasks, projects and the calendar live in one app. Small teams can share projects and see the same plan.
• A clear warning system. Motion shows when a task will miss its deadline at the current pace. That gives you time to drop or move work before the day breaks.

Watch out for:

• There is no free plan. Motion's help docs say that sign-up takes a card and places a $1 authorization. Paid plans also include a monthly credit allowance for AI features: 7,500 credits per seat on Pro AI.
• The automatic plan is only as good as your estimates. If you skip durations and deadlines, the calendar fills with guesses.

Price (checked October 19, 2026): Pro AI $29 per seat per month billed monthly, or $19 billed annually. For a solo user, $49 monthly or $29 annually. Business AI starts at $49 per seat monthly or $29 annually. Source: usemotion.com/pricing. The page did not state the trial length.

3. Sunsama: Best for a Calm Daily Planning Ritual

Sunsama builds your day in a short morning ritual: pull tasks from your tools, pick what fits, and drag each one onto the calendar. It has no free plan, and a 14-day trial includes every feature. Pro is $22 per month, or $17 per month billed annually.

Best for: people who want fewer tasks done well each day, and a planner that pushes back when the day is too full.

Strengths:

• A guided ritual. Each morning Sunsama walks you through the tasks you can do, asks you to pick, and shows the total time you have planned. Each evening it asks you to review the day. The ritual is the product.
• One view of many tools. Sunsama pulls tasks from the apps you connect, such as email and project tools, into one daily list. You do not need to move your team's work into a new app.
• An honest workload signal. When the planned time is more than the hours you have, Sunsama tells you. That simple check helps people who overcommit every morning.

Watch out for:

• There is no free plan, and Sunsama says it does not plan to add one. When the trial ends, you lose access to the workspace unless you pay.
• Sunsama plans one person's day. It is not a shared project tool for a team.

Price (checked October 19, 2026): Pro $22 per user per month billed monthly, or $17 per user per month billed annually ($204 a year). Source: Sunsama billing help. The FAQ on the main pricing page still shows an older $25 figure, so we quote the help page.

4. Akiflow: Best for One Task Inbox and Time Blocking

Akiflow collects tasks from email, chat and other apps into one inbox, then you time-block them on your calendar. It has no free plan, and the 7-day trial needs a card. Pro is $34 per month, or $19 per month billed annually, which the vendor marks as a promotion.

Best for: people whose tasks arrive from many apps and who plan their day by dragging tasks into time blocks.

Strengths:

• One inbox. Akiflow pulls tasks out of the tools where they start, so you stop checking five apps to know what is on your plate. Akiflow calls itself a "Time-Blocking Digital Planner and Calendar".
• Fast time blocking. You drag a task from the inbox onto the calendar, and it becomes a block of time. Keyboard shortcuts make a full week plan quick once you learn them. See our time blocking guide for the method.
• Long-term plans for heavy users. The "Believer" options lock in Pro for two or five years at a lower monthly rate.

Watch out for:

• The trial needs a card, and billing starts after 7 days unless you cancel. The AI Meeting Assistant is a separate $19 per month add-on.
• Team pricing goes through sales. There is no self-serve per-seat team plan on the pricing page.

Price (checked October 19, 2026): Pro $34 per month billed monthly, or $19 per month billed yearly ($228 a year, labeled "PROMO"). Believer: $357.60 for two years, or $699 for five years. Source: akiflow.com/pricing.

5. Morgen: Best for AI Daily Plans Across Many Calendars

Morgen reads every connected calendar and task list, then proposes a realistic plan for today. It has no free plan, and the 14-day trial needs no card. Pro for one person is $30 per month, or $15 per month billed yearly. Check your currency at checkout, because the page data lists euros.

Best for: people who juggle work and personal calendars and pull tasks from tools such as Notion, ClickUp, Linear or Todoist.

Strengths:

• Many calendars in one app. Morgen says it brings calendars "from Google, Outlook, Apple, Fastmail and more" into one view. That makes it a good planner for people with two or three jobs or clients.
• A planner that checks capacity. Morgen says its AI Planner "evaluates your capacity and highlights tasks at risk of being late," and re-plans when tasks conflict. You see the risk before the day goes wrong.
• Runs almost everywhere. Morgen lists Windows, Mac, Linux, web and mobile apps. A team plan exists for small groups, with a 2-seat minimum.

Watch out for:

• There is no free plan after the trial. The yearly plan cuts the price in half, so the monthly plan costs more over time.
• The visible prices show "$", but the page data names euros. Your final price can differ from the number on the card.

Price (checked October 19, 2026): Individuals $30 per month billed monthly, or $15 per month billed yearly. Team $25 per seat monthly, or $10 per seat yearly, with a 2-seat minimum. The page also lists a 30-day money-back guarantee. Source: morgen.so/pricing.

6. Saner.ai: Best for ADHD-Friendly Planning From Your Notes

Saner.ai is an AI assistant for people with ADHD that turns notes, email and calendar items into a plan for today. The free plan gives 30 AI messages a month, 100 notes and 100 MB of storage. Starter is $12 per month, or $8 per month billed yearly.

Best for: people who capture ideas all day in notes and want an assistant to turn that pile into a short plan.

Strengths:

• Notes become tasks. Saner.ai treats your notes, email and calendar as one source. The assistant reads them and suggests what to do today, so you do not copy items from one app to another.
• A real free plan. The Free tier includes a task system, 30 AI messages a month and 100 notes. That is enough to see if the daily plan fits your head before you pay.
• A clear ADHD focus. Saner.ai calls itself an "AI Personal Assistant for ADHD." The design aims to lower the number of choices you make each morning. For more ideas, see our list of productivity tools for ADHD.

Watch out for:

• 30 AI messages a month runs out fast if you plan every day. Starter raises the limit to 30 AI messages a day.
• Saner.ai bills some external AI use separately, per token or with your own API key. Read that line before you pick a plan.

Price (checked October 19, 2026): Free $0. Starter $12 per month billed monthly, or $8 billed yearly. Standard $20 per month, or $16 billed yearly. The page does not say "per user". Source: saner.ai/pricing.

7. Lifestack: Best for Energy-Aware Planning

Lifestack plans focus work for the hours when your energy is high. The vendor says it "reads your sleep, recovery, and focus, then drafts a schedule that puts the right work at the right time." It has no free plan. It costs $10 per month, or $50 per year with a 7-day trial.

Best for: people who track sleep with a wearable and want hard work placed in their best hours.

Strengths:

• Energy Zones. Lifestack marks the hours when you tend to have the most energy and suggests deep work for those hours. Lighter tasks go into the low-energy parts of the day.
• Health data next to the calendar. The "Wearable Insights" feature shows health data in the context of your calendar and plans. Lifestack also maps meals and rest around the day's demands.
• A low yearly price. The annual plan works out to about $4.17 per month, and a one-time lifetime license costs $120. Lifestack lists iPhone, Mac, Android and Chrome.

Watch out for:

• The page does not name which wearables it supports. Check the device list before you pay, because the energy features depend on that data.
• The monthly plan has no free trial. Only the annual plan includes the 7-day trial.

Price (checked October 19, 2026): Monthly $10, with no free trial. Annual $50 per year, with a 7-day free trial. Lifetime $120, paid once. The page meta text mentions a two-week trial, which conflicts with the 7-day trial on the plan card. Source: lifestack.ai/pricing.

8. Structured: Best Visual Day Timeline

Structured shows your day as one visual timeline of tasks and events. The free plan includes the timeline, an inbox and sync across devices. Structured AI is a Pro feature on iPhone and Android. Pro prices change by region, so the app shows your price at checkout.

Best for: people who think in a single line from morning to night and want to see the next block at a glance.

Strengths:

• One clear timeline. Every task and event sits on one vertical line with an icon and a color. You see what is now, what is next and how much of the day is left. The app keeps the screen simple.
• A generous free plan. Timeline, all-day and inbox tasks, subtasks, notes, icons, colors, drag and drop and schedule sync are free on iPhone, Android and the web.
• Pro adds the planning helpers. Structured AI, calendar import, recurring tasks, replan and custom notifications are in Pro. You can try the timeline for free and pay only when you want the helpers.

Watch out for:

• Structured AI does not run on the web. If you plan from a laptop, the AI part is not there.
• Structured does not publish one price. The vendor says the price depends on your region and currency, and you pay through the App Store, Google Play or its web checkout.

Price (checked October 19, 2026): Free plan available. Pro comes as a monthly, a yearly or a one-time purchase, priced by region and shown at checkout. Source: Structured help: Free vs Pro.

9. Tiimo: Best for Visual Routines You Can Follow

Tiimo is a visual planner for every neurotype, with icons, colors and timers that turn a routine into small steps. The free plan runs on iPhone and Android with a basic set of planning tools. The Pro price shows only at checkout and changes by location.

Best for: people who lose track of time and want each step of the day shown with a countdown.

Strengths:

• Visual timers. A countdown shows time passing on the current task, which helps people who struggle to sense time. Tiimo describes it as a timer "that keeps you anchored."
• An AI co-planner. Tiimo says its AI "builds step-by-step plans and estimates time for you." You type or say what you need to do, and it returns a task list with steps. AI task breakdown is part of Pro.
• Many devices. Tiimo lists iPhone, iPad, Apple Watch, Android and a web planner. The watch app lets you check off steps without the phone.

Watch out for:

• The free version is limited to the iPhone and Android apps. The web planner needs an active trial or subscription.
• The 7-day trial applies only to the yearly plan. A monthly plan charges right away.

Price (checked October 19, 2026): Free version on iPhone and Android. Pro is monthly or yearly, and the local price shows at checkout in the App Store, Google Play or the web. The page publishes no fixed amount. Source: tiimoapp.com/pricing.

10. TickTick: Best Low-Cost To-Do List With a Calendar

TickTick puts a to-do list, a calendar view, habits and a focus timer in one app. The free plan allows 9 lists with up to 99 tasks in each list. Premium is $4.99 per month or $49.99 per year, which is less than $4.17 per month.

Best for: people who want a list, a calendar and a habit tracker in one cheap app, and do not need a planner to move tasks for them.

Strengths:

• Many ways to see the same tasks. TickTick lists yearly, monthly, weekly, daily and agenda calendar views, plus Kanban, Timeline and an Eisenhower Matrix for priorities.
• Smart input. TickTick reads dates and times as you type to set reminders. Its voice capture "extracts dates, priorities, and creates multiple tasks at once."
• Focus and habits built in. A Pomodoro timer and a habit library sit next to the task list. See our Pomodoro guide for how to use the timer well.

Watch out for:

• TickTick is a list with a calendar, not an auto-planner. You decide when each task happens.
• The pricing page has an "AI Features" row, but the plan values did not show when we read it. Check the app before you count on a specific AI feature in Free.

Price (checked October 19, 2026): Free with 9 lists and 99 tasks per list. Premium US$4.99 per month or US$49.99 per year. Source: ticktick.com/about/upgrade.

11. Todoist: Best Simple Task List With Smart Dates

Todoist reads natural dates such as "every Monday at 9am" and sorts tasks into projects. The free plan allows 5 personal projects and 3 filter views. Pro adds Task Assist, unlimited Ramble and 300 projects, and costs $7 per month or $60 per year.

Best for: people who want a fast, clean task list on every device, and plan their day from a "Today" view.

Strengths:

• Natural language dates. You type "pay rent every 1st" and Todoist sets the repeat. This is the fastest way to build a list of repeating chores and deadlines.
• Todoist Assist. Ramble, a voice capture feature, is on Free with limited sessions. Task Assist and unlimited Ramble are in Pro. The help center says Pro includes a 7-day free trial.
• Works everywhere. Todoist runs on the web, desktop, phones and watches, and it connects to many other apps. Several planners in this list, such as Morgen, can schedule Todoist tasks on a calendar.

Watch out for:

• Free stops at 5 personal projects, 3 filter views and 1 week of activity history.
• Todoist raised Pro prices on December 10, 2025. Older pages and subdomains still show the old prices, so trust the help center figure.

Price (checked October 19, 2026): Beginner is free. Pro $7 per month billed monthly, or $60 per year ($5 per month). Business $10 per user per month, or $8 billed yearly. The pricing page loads its amounts in the browser, so we quote the Todoist pricing FAQ.

Which AI planner fits you?

Pick the planner by the way you work, not by the longest feature list. If your calendar is full of meetings, start with an auto-planner. If you need one calm list for today, start with a ritual planner. If other people share your plan, start with a shared workspace.

Two more cases sit outside the tree. If your tasks arrive from many apps, Akiflow's single inbox is the fastest fix. If your energy swings during the day and you wear a tracker, Lifestack is the only app here that plans around that data. Students who plan study blocks and exams have a separate list: the best AI study planners.

Free plan reality check

Six of these apps have a free plan, and each one draws its line in a different place. Some cap lists, some cap AI messages, and some cap the devices. Read the limit before you move your whole week into a free plan.

The other five apps have no free plan. Here is what each one offers before you pay:

AI planner vs AI schedule maker vs time blocking app

An AI planner decides what you do and when. An AI schedule maker finds meeting times and guards focus blocks on a calendar. A time blocking app helps you split the day into blocks by hand. An employee scheduling tool, such as Deputy, Homebase or When I Work, builds a shift roster for a team, with shift swaps and time clocks. Many people use one planner and one booking link.

                 AI PLANNER            AI SCHEDULE MAKER        TIME BLOCKING APP
                 ----------            -----------------        -----------------
decides          what to do today      when a meeting fits      nothing, you decide
moves tasks      some do (Motion)      focus blocks only        you drag them
books meetings   rarely                yes, booking links       no
starts from      tasks and goals       calendars of people      an empty day
best for         your own week         meetings with others     a fixed routine
examples         Taskade, Sunsama      Calendly, Reclaim.ai     Akiflow, Structured

If your main job is booking meetings with clients or protecting focus time on a work calendar, read our AI schedule makers list. If you prefer to plan the day by hand in blocks, read our best time blocking apps guide. If you need a plain shared list more than a planner, see the best AI to-do list apps. And if you need staff rosters, use an employee shift schedule maker instead: a shift roster is a different job from a personal plan.

How to plan a week with an AI planner in 5 steps

A week plan works when it starts from fixed time, not from the task list. List the meetings and duties you cannot move, give the AI your top 3 outcomes, and let it place the rest. Leave some open time each day for surprises. These steps work in any app on this list. The examples use Taskade.

Step 1: List what you cannot move

Write down every meeting, class, pickup and shift for the week. These are the walls of the week. In Taskade, add them as dated tasks so they show in the Calendar view. On paid plans, the two-way calendar sync with Google Calendar runs through one managed calendar named "Taskade". Events on your other Google calendars do not come in, so add those fixed events as dated tasks, or create them in the "Taskade" calendar. The read-only calendar feed works on any plan in the other direction.

Step 2: Name your top 3 outcomes

An outcome is a result, not a task: "send the proposal", not "work on the proposal". Three is enough. A planner with 15 goals plans nothing well.

Step 3: Let the AI break each outcome into tasks

Ask the AI to turn each outcome into tasks with an estimate. In Taskade, an AI agent can do this inside the project, and the AI weekly planner generator can draft a full week from one sentence. For one day at a time, use the daily schedule maker. AI on Taskade Free uses earned or bought credits.

Step 4: Place the tasks around the fixed time

Put the hardest task in your best hours and keep open time each day. Auto-planners such as Motion do this step for you. In a list or calendar app, you drag the tasks onto days. Our guide on how to make a weekly schedule shows a full example week.

Step 5: Set reminders and review on Friday

Add a reminder to anything with a hard deadline. Taskade allows 2 reminders per task on every plan. On Friday, move what slipped, delete what no longer matters, and plan the next week from Step 1. For a longer view, the monthly planner generator lays out the month.

Limitations: when Taskade is not the right fit

Taskade is not the right pick if you want a planner that moves tasks on your calendar by itself all day. Motion and Morgen do that. Taskade also starts Free with no AI credits, and two-way Google Calendar sync and Gantt Chart need a paid plan.

• Taskade does not read wearable data. Lifestack says it plans around sleep, recovery and focus data. If that is the reason you want an AI planner, start there.
• Taskade does not re-plan your day on its own when a meeting moves. You ask an agent to re-plan, or you move the tasks. Motion and Morgen re-plan in the background.
• A single visual phone timeline is faster in Structured or Tiimo. Taskade shows a calendar and lists, but it is not built around one minute-by-minute line with countdown timers.
• A guided morning ritual is Sunsama's whole product. Taskade can hold a daily routine as a recurring checklist, but it does not walk you through a planning ritual each morning.

Why we built Taskade differently

Most planners plan one person's day. Taskade plans the work that people share: the same project shows as a list, a board or a calendar, an agent works from the project itself, and automations send the reminders. When no planner fits, you can build your own with Taskade Genesis.

That last part is what the other apps on this list do not do. Here is what it covers, in plain terms:

• One prompt builds a live planner app. Describe the planner you want, such as a family week board or a team capacity tracker, and Taskade Genesis builds a working app with its own database. Start from a prompt.
• Taskade EVE edits it in chat. Ask Taskade EVE to add a field, a view or a rule, and it changes the app.
• AI agents with knowledge and tools. Agents read your projects and files, then suggest the next step, inside the app or on their own.
• Automations with 100+ integrations. Automations run on triggers that pull events in and actions that push data out, such as a daily digest or a reminder to the owner of a task.
• Ready-made kits. Clone a planner from the Community Gallery and share it with a link. Custom domains are on Pro and up.

The Team Capacity Planner shows hours planned and used for each person. It includes agents and automations, so cloning it needs a paid plan. The AI Productivity Planner is the personal version: clone it on Pro, or build your own planner on Free. Free includes 3 Taskade Genesis apps and 1 agent, and starts with no AI credits. Pro is $10 per month billed annually (plans and prices).

Behind every planner sits the same loop, which we call Workspace DNA. Your projects are the memory, your agents are the intelligence, and your automations are the execution that writes results back into the projects.

▲ Memory ■ Intelligence ● Execution

Related reading

• Free Motion alternative
• Free Sunsama alternative
• Free Todoist alternative
• Best AI study planners, for students who plan study blocks and exams
• AI schedule makers, for calendars, booking links and meetings
• Best time blocking apps, for people who plan the day by hand in blocks

Frequently asked questions