An event planning kanban board for event coordinators, marketers, and operations teams running conferences, weddings, and product launches in Taskade.
What's Included
- Event Board: Venue, Vendors, Marketing, Day-Of Execution, Post-Event Wrap columns on a Board view
- Vendor Swimlanes: Catering, AV, photographer, transport — one row per vendor type
- AI Checklist Agent: AI agent generates phase-specific checklists from past events
- Countdown Automation: As the event date approaches, automation escalates urgency and pages owners
- Day-Of View: Calendar view renders run-of-show by hour
Why This Template Wins
- Checklist born from past events: Agent learns from previous events so the new checklist gets sharper each time
- Day-of run-of-show clear: Calendar view turns the kanban into an hour-by-hour playbook
- Vendor coordination centralized: Swimlanes prevent vendor surprises — every contact and contract in one place
How to Use
- Clone this template into your Taskade workspace
- Customize phases and vendor swimlanes for the event type
- Connect calendar, email, vendor systems
- Train the AI Checklist Agent on past event playbooks
- Set up automation triggers for countdown escalation, vendor reminders, and post-event wrap
FAQ
Does this work for in-person and virtual events?
Yes. In-person emphasizes vendor coordination; virtual emphasizes platform setup and AV. The agent adapts checklists to either.
Can the agent draft vendor emails?
Yes. Agent drafts contracts, briefs, and day-of instructions in the host's voice for each vendor.
What plan supports a multi-event team?
Pro ($16/mo annual) handles the team. Business ($40/mo) adds advanced post-event analytics.
CTA
Try this template free in Taskade. For vendor setup, see /learn/automation/automations-execution. Pair with Project Flow Templates. Browse event apps in the Community Gallery.