A countersigned agreement comes back as a PDF, and the register row appears with both parties, the effective date, the term, the notice period, the renewal date, and the governing law already filled in. The question "when does this one auto-renew" stops requiring anyone to open a file.
The app embedded on this page is the Internal Docs App, a real Taskade Genesis build you can browse right now. It is a document library rather than a contract register, so take it as the starting point: click "Use this app" to clone it in about ten seconds, add the register columns below, then put the upload form and the reading step in front of it.
The build is a contract desk with three moving parts. A Contracts Project holds one row per agreement with the columns a register actually needs: counterparty, contract type, owner, effective date, term length, renewal date, notice window, value, and status. A published upload surface takes the signed file plus a counterparty name. The Convert File to Text step reads the document, and because a countersigned agreement is very often a scan of a wet-ink signature page stapled to a typed body, that single step handles both halves. An Ask Agent step returns the named fields, plus a short plain-English summary of the payment terms and the termination clause. The file attaches to the row, so the register is a way into the document rather than a replacement for it.
Read the register in whatever shape the question takes:
- Table view for the full contract register, sortable by renewal date
- Calendar view to see every notice window and renewal on its date
- Board view to move agreements through Draft, Out for Signature, Executed, and Expired
- Plus List, Mind Map, Gantt, and Org Chart across the 7 project views
Automations turn dates into warnings. With Taskade automations, a contract entering its notice window creates a task for the owner sixty days out, posts to Slack, and emails a reminder if nobody has acted a week later. Across 100+ bidirectional integrations, Gmail and a webhook pull executed documents in while Slack, calendar, and email push the warnings out. The AI agents inside the app carry 34 built-in tools with persistent memory, so an agent can answer "which agreements have a ninety-day notice period" against your own register.
Decide which columns are mandatory before you load anything, because a register with optional renewal dates is a register nobody trusts. Counterparty, effective date, and renewal or notice date are the three worth enforcing. Then do a back-file load: upload the agreements already in force, oldest first, so the calendar is populated on day one rather than filling up over a year. Expect the back-file to be the messiest batch you ever run, since older agreements are more likely to be scans of scans, and let the flagged rows guide where a human spends an afternoon. After that the register only grows one document at a time.
Clone the app, invite legal and the commercial owners, and the register, the files, and the reminder rules are yours to keep.
See the reading step in detail in Convert File to Text, the format list in Read Scanned Paperwork and Photos, and the full intake pattern in Build a Document Intake App. Shape the register columns with Custom Fields, browse live builds in the Community Gallery, or explore automations. Pair this with Track Certificates of Insurance Before They Expire for the vendor compliance side, and Index Discovery Documents Into a Navigable Case Map when a matter goes past a handful of files.
Frequently Asked Questions
Can it read a scanned signature page attached to a typed contract?
Yes. The Convert File to Text step reads typed pages straight through and reads words off scanned or photographed pages in the same pass, so a mixed document comes back as one body of text. Nothing to switch on and no sorting by file type.
Is the extracted summary legal advice?
No, and the build should never be described that way. The agent pulls the dates and terms stated in the document and writes a plain-English note about what it found. A lawyer still reads the clause. The value is that the register tells them which contract to read and when.
What happens when a clause is written unusually?
Named fields that genuinely are not present come back blank and the row is flagged for review rather than filled with a plausible guess. That is the behavior you want in a register: an empty cell is a task, an invented date is a liability.
Can I track amendments against the original agreement?
Yes. Upload the amendment through the same form, tag it to the counterparty, and keep it as a connected record linked to the parent row. Both documents attach to their own rows and stay associated, so the register shows the current state and the history behind it.
How do renewal reminders actually fire?
Through an automation on the renewal or notice date column. Sixty days out it creates a task for the owner, and you can chain a second reminder if the task is still open a week later. See Automation Triggers for the trigger options.
Can outside counsel or a client see part of the register?
On Business plans and above you can publish a signed-in surface on your own domain that shows only the rows a given person should see. App sign-in through App Users is what attaches each view to a named person.
Does it store the actual executed file?
Yes. The upload is stored with its submission, attaches to the register row, and lands in your workspace Media tab. The register never becomes the only copy of the agreement.
How many contracts can this realistically hold?
Plenty for a register, because each agreement is one row and the documents live alongside it. The practical limit is how you upload rather than how many rows you keep, so load a back-file in batches and check each batch in the automation History tab before moving on.
