An AV equipment workspace for facilities, IT, and broadcast teams managing conference room AV, event gear, and broadcast equipment in Taskade.
What's Included
- Equipment Database: Item, location, status, condition, last calibration, owner
- Reservation Calendar: Calendar view of bookings for portable gear
- Usage Agent: AI agent tracks utilization and flags underused gear
- Maintenance Schedule: Calibration, firmware, and preventive maintenance per equipment
- Event Kit Manager: Pre-built kits for common event setups
- Damage / Loss Log: Captures incidents with cost and resolution
Why This Template Wins
- Reservations stop conflicts: Calendar booking ends the "is the camera available Friday?" Slack threads
- Maintenance scheduled, not reactive: Calibrations and firmware updates planned ahead of important events
- Event kits replicable: Pre-built kits make show-day prep faster
How to Use
- Clone this template into your Taskade workspace
- Import equipment inventory
- Connect calendar, ticketing system
- Train the Usage Agent on your booking patterns
- Set up maintenance triggers for calibration and firmware
FAQ
Does this work for permanent install plus mobile gear?
Yes. Equipment type is a field — fixed-install equipment gets maintenance scheduling; mobile gets reservations too.
Can the agent forecast event-week needs?
Yes. Agent reviews scheduled events and flags conflicts or insufficient inventory ahead of time.
What plan supports AV teams?
Pro ($16/mo annual) handles small AV operations. Business ($40/mo) for multi-site or broadcast operations.
CTA
Try this template free in Taskade. For calendar integration, see /learn/automation/automations-execution. Pair with Office Equipment Inventory. Browse more AV apps in the Community Gallery.