Hand over a month of tracked time and get invoice-ready lines back: hours grouped by client and project, the right rate applied to each person or task type, rounding handled by your rule, and a plain-English summary of the work that a client will actually read. What used to be a spreadsheet evening becomes one pass.
The Time Tracker is a live Taskade Genesis app you can use on this page. It logs hours against people and tasks, which is the raw material for this build rather than the finished billing run. Load it, click "Use this app" to clone and own a running copy in about ten seconds, then add the rate card and the monthly roll-up described below.
The build gives you three connected things. First, a time record with a date, a person, a project, a duration, and a description. Second, a rate card the agent reads so senior hours and junior hours bill correctly without manual lookup. Third, a monthly roll-up that produces the invoice lines and, importantly, the narrative: clients pay faster when the line says "brand guidelines revision and stakeholder review, 6.5 hours" rather than "consulting, 6.5 hours." The agent writes that narrative from the timesheet notes.
Workspace DNA is what stops this becoming another spreadsheet. Memory keeps the rate card, past write-off decisions, and each client's billing preferences, so the same judgement is applied in month nine as in month one. Intelligence, powered by 15+ frontier models from OpenAI, Anthropic, Google, and open-weight providers, reads terse entries like "call re: rollout" and writes something a client will accept without querying. Execution collects the entries, closes the period, and produces the roll-up on schedule.
The AI agents in the app carry 34 built-in tools, and the ones that matter here are persistent memory, file analysis for imported exports, and multi-agent collaboration when one agent collects time and another prepares billing. The agent flags the patterns you would rather know about early: a project running at double its estimated hours, a client whose calls have quietly become a weekly commitment, an entry logged three weeks after the fact that nobody can now verify.
For a small studio this is often the highest-value app on the page, because unbilled and under-described hours are the most common revenue leak in service work. Recovering even a few hours a month pays for the tooling several times over, and the client-facing descriptions reduce queries at the same time.
Work it in whichever view fits the task:
- Table view for the raw time grid with duration, rate, and amount columns
- List view for a quick approval pass before anything is billed
- Board view to sort entries into billable, non-billable, and write-off
- Calendar view to see where the month actually went
- Plus the rest of the 7 project views
Automations remove the collection problem. A scheduled Taskade automation can nudge everyone on Friday for missing entries, close the month automatically, and hand the roll-up to you on the first working day. Across 100+ bidirectional integrations, Google Sheets and Gmail bring time exports and client details in, while Slack pushes the reminder and Stripe pushes the payment link out. See scheduled automations for the recurring side.
Clone it, invite the people who log the time, and it is yours. Everyone sees their own entries, you see the roll-up, and nobody has to email a spreadsheet.
A boundary worth stating: this app produces billing lines and the story behind them. It is not a payroll system and not a ledger. It hands clean numbers to whatever tool owns those jobs.
See how other teams structure billing in the Community Gallery, begin a build at Taskade Genesis, or read table view for the grid mechanics. Pair this with Build a Service Rate Card With Payment Options so rates are never ambiguous, and with Track Retainer Balance and Drawdown when the hours are drawing against a prepaid block.
Frequently Asked Questions
Can it apply different rates for different people or task types?
Yes. Keep a rate card in the app and the agent matches each entry to the right rate by person, role, or task type. When a rate changes you update it once and future roll-ups use the new figure, while past invoices keep the rate they were billed at.
How does rounding work?
You state the rule, for example round up to the nearest 15 minutes with a 6 minute minimum, and the agent applies it consistently. It shows the raw and rounded totals side by side so you can see exactly what the rule cost or earned.
What about non-billable and written-off time?
Mark it and it stays in the record without reaching the invoice. That matters more than it sounds, because the write-off report is how you find the client whose "quick calls" are eating a day a month.
Can it import time from another tracker?
Paste a CSV export or connect a source through one of the 100+ integrations. The agent normalizes column names and flags entries with missing projects or durations before they reach billing.
Does it write the client-facing description for me?
Yes. It turns terse internal notes into a readable summary per line, in your tone, without exposing anything internal. You approve the wording before it goes out.
Can the team log time without seeing everyone else's numbers?
Set permissions on the project so contributors see and edit their own entries while managers see the roll-up. Project permissions covers the role model.
Will it stop me from billing the same hours twice?
The agent checks for entries already marked as invoiced and excludes them, and it flags overlapping durations for the same person on the same day. Double-billing is one of the fastest ways to lose a client, so it is checked by default.
