Photograph the notebook page from a client meeting or the whiteboard at the end of a workshop, and get a clean list of decisions, action items with owners, open questions, and dates. The photo stops being an image nobody opens again and becomes work the team can actually do.
The app embedded on this page is the Quick Apps Feedback, a real Taskade Genesis build you can submit to right now. It takes a written submission and files it, which is the capture half of this build. Click "Use this app" to clone it in about ten seconds, swap the text box for a File field, then add the reading step and the task extraction described below.
The build is deliberately fast, because the value decays within a day. A Notes Project holds one row per session and an Actions Project holds the tasks, kept as connected records so an action always traces back to the page it came from. A published form takes a File field, a meeting or session name, and the attendees. The Convert File to Text step reads the page, and this is the hardest reading job in the category: handwriting, arrows, boxes, and marker on a glossy whiteboard. The prompt handles that honestly by asking for what is legible and marking the rest as unclear rather than inventing a sentence. An Ask Agent step returns a summary, a decisions list, an action list with owner and due date where stated, and an open questions list. The photo attaches to the session so anyone can check the original.
The capture reads where the follow-through happens:
- List view for a clean set of actions to work down
- Board view to move actions through Open, Doing, and Done
- Calendar view for dated commitments made in the room
- Plus Table, Mind Map, Gantt, and Org Chart across the 7 project views
Automations get the actions to their owners. With Taskade automations, each action is assigned to the named owner, posted to the project channel in Slack, and chased if it is still open the day after its date. Across 100+ bidirectional integrations, forms pull photos in while Slack, Gmail, and calendar push the commitments out. The AI agents inside the app carry 34 built-in tools with persistent memory, so an agent can tell you which actions from the last three sessions are still open.
Build one habit and the app does the rest: photograph before you erase. A whiteboard is deleted by the next meeting, and a notebook page is effectively deleted the moment it is turned, so the capture has to happen in the room. Agree a convention while writing, such as boxing decisions and circling owners, and the extraction gets far more reliable without anyone changing how they think. Review the actions within the hour while the context is fresh, correct the two lines that came back unclear, and assign. That short review is what turns a capture tool into something the team actually trusts.
Clone the app, invite whoever was in the room, and the notes, the photos, and the actions are yours.
Read the format list in Read Scanned Paperwork and Photos, the pattern in Build a Document Intake App, and the assignment options in Automation Triggers. Explore AI agents, browse live builds in the Community Gallery, or start from the templates library. Pair this with Photograph Business Cards Into Real Contact Records so the people and the notes from one event land together, and Index Discovery Documents Into a Navigable Case Map when the notes belong to a bigger matter.
Frequently Asked Questions
How good is it with messy handwriting?
Better than you expect on printing, weaker on cursive, and honest about the difference. The prompt asks for what is legible and marks the rest as unclear, so you edit two lines rather than distrusting the whole capture.
Does it work on a whiteboard photo?
Yes, with the usual physics. Shoot square to the board, avoid glare, and get close enough that the smallest text fills a reasonable part of the frame. Marker on glossy white with a window behind it is the case that fails.
Can it tell a decision from an action?
That is what the extraction asks for. Decisions, actions with owners, and open questions come back as three separate lists, which is far more useful than one summary paragraph. Anything unassigned lands in an unowned lane so it gets picked up rather than lost.
What about arrows and diagrams?
Words are read, drawings are not interpreted. When the page is mostly a diagram, keep the photo attached and use the extraction for the labels around it. Mind Map view is a good place to rebuild the structure by hand from there.
How fast does this need to happen?
Within the day is the honest answer, because you can still remember the room. The form is deliberately three fields so a capture takes under a minute on a phone.
Does the photo stay with the actions?
Yes. It attaches to the session record and lands in your workspace Media tab, and each action stays connected to the session it came from.
Can I run this on the Free plan?
Build and test it, yes. Free includes 6,000 one-time AI credits, 3 Taskade Genesis apps, and 10 flow runs in total. Running the assignment and chase automations continuously needs a paid plan, and Pro is $10 per month billed annually.
Can it read a page that mixes typed printout and handwritten annotation?
Yes. A photograph of an annotated printout is read as one image, so the printed text and the handwriting come back together. Ask for the annotations specifically if they matter, otherwise they blend into the summary.
