Hire kit out without losing track of it. Describe your inventory and Taskade Genesis builds a rental app that takes bookings across a date range rather than a single time, checks the item is free for the whole period, takes a deposit and hire fee, and chases the return with the condition check attached.
The Room Booking Dashboard is a live Taskade Genesis app on this page. It books a shared resource for a period of time, which is the same shape as a hire; press "Use this app" to clone it in about ten seconds, then add the item inventory, the out-and-back dates, and the overlap check described below.
Rentals are the case where a single-point booking model falls apart. A camera hired from Friday to Monday blocks four days, not one hour, and the clash you need to catch is an overlap between two ranges. Building the app around a start date and an end date from the beginning is what makes the availability question answerable at all.
What the build gives you: an item record with description, daily rate, deposit, and condition history. Plus a booking with start and end dates, an overlap check against existing bookings for that item, a hire fee calculated from the range, a deposit taken with a hosted payment link, collection and return checklists, and a condition note recorded at both ends.
The same bookings render across the layouts you need:
- Calendar view for each item's booked ranges, which is where an overlap becomes obvious
- Table view for items out now, due back today, and overdue
- Board view to move hires through Reserved, Out, Returned, and Inspected
- Plus List, Mind Map, Gantt, and Org Chart across the rest of the 7 project views
Automations manage the cycle. Confirming a hire triggers the Stripe Checkout Session action for the deposit and fee. A scheduled trigger sends collection instructions the day before and a return reminder the morning it is due. A task due trigger escalates overdue items, and a branch handles the deposit outcome based on the return condition. Across 100+ bidirectional integrations, Stripe and forms pull in while SMS, email, and Slack push reminders out. Automations run on paid plans; the Free plan includes 10 flow runs in total.
The AI agents in the app carry 34 built-in tools including file analysis and persistent memory. The Hires agent drafts the collection and return instructions per item, reads photos submitted at return to note visible damage, and flags customers whose returns are consistently late.
Condition photos at both ends are the detail that prevents almost every deposit dispute. Two minutes at collection and two at return, attached to the booking, turn a disagreement about a scratch into a comparison. Customers who know the photos exist also tend to bring things back in better shape.
Utilization per item is the other number worth having. An item booked eighty per cent of the time is the argument for buying a second one, and an item that has not left the shelf in three months is capital sitting still. Both are columns in the Table view rather than a stocktake.
Clone the app, invite your team, and the hire history is yours: every customer, every item, every condition note.
Learn payment links in Learn, due-date chasing in Learn, and calendar layouts in Learn. Browse live builds in the Community Gallery. Pair this with the room and equipment reservation prompt for internal kit, and the final balance prompt for extra days charged at return.
Frequently Asked Questions
How does it stop two people hiring the same item?
The booking carries a start and end date and the app checks for an overlap on that item before confirming. The Calendar view per item shows the booked ranges, so any clash is visible rather than theoretical.
Is the hire fee calculated automatically?
Yes. The daily rate lives on the item and the range on the booking, so the fee follows. Weekend or weekly rates are a branch on the length of the hire.
How are deposits handled?
A hosted Stripe Checkout link takes the deposit with the booking, and the return condition decides the outcome. Refunds are issued in Stripe and the record carries the status, so the money and the history agree.
What about overdue returns?
A due-date automation messages the customer the morning it is due and escalates if the item is still out afterwards. Additional days can be charged automatically from the same daily rate.
Can we record condition at collection and return?
Yes, with notes and photos on the booking at both ends. This is the single most effective way to avoid deposit disputes, and it takes about two minutes per hire.
Can customers request a hire online?
Yes. Point a request form at your inventory, and the request becomes a booking once you confirm availability for the whole range. Publish it on your own domain with app sign-in on Business plans and above for repeat trade customers.
Does it track which items earn their keep?
Yes. Days hired against days available gives you utilization per item, which is the number that decides what to buy more of and what to sell.
How do we handle identity or insurance checks?
Add them as required fields or file uploads on the booking, and a filter can prevent confirmation until they are present. Keeping them on the record means the next hire to the same customer starts with the checks already done.
