What does this automation do?
An agent handed a receipt runs this flow, reads the document, and files it — routing anything above your approval limit to a person instead of booking it silently.
What can you do with it?
- File a receipt the moment it is handed over, not at month end
- Send only the over-limit claims to a human for sign-off
- Keep every filed expense against the same policy
The Steps
This automation runs in 4 steps:
- When Agent Tool
- Then Media — Turn a file into text
- Then Taskade AI — Ask an agent ("Expense Clerk")
- Then Branch — Above the approval limit: Add Task, Assign Task, Send an email · Within policy: Create Record
What makes this different from a Zapier-style flow?
The "Expense Clerk" step is not a one-off model call. It is a Taskade AI agent that knows your expense policy, categories and approval limits, remembers every claim it has already filed, so every run builds on the last one instead of starting from an empty prompt.
A stateless "ask the model" step forgets everything the moment it returns. An agent keeps its knowledge and its memory between runs, carries its own tools, and can be handed work by other automations.
Who is this automation for?
Built for finance teams that want receipts filed the moment they arrive. An agent handed a receipt runs this flow, reads the document, and files it — routing anything above your approval limit to a person instead of booking it silently.
How do you set it up?
- Open the "Automations" tab in your workspace.
- Click ➕ Add automation, then start from scratch.
- Add the "Agent Tool" trigger.
- Add the action "Turn a file into text" from Media.
- Add the action "Ask an agent" from Taskade AI. Point it at an agent called "Expense Clerk".
- Add a Branch step: Branch — Above the approval limit: Add Task, Assign Task, Send an email · Within policy: Create Record.
- Enable the toggle in the top-right corner to activate the automation.
Prefer to describe it instead? Click Build this flow with AI above and Taskade wires the trigger, the steps, and the agent for you.