import { FAQAccordion } from '@/components/FAQAccordion'

7 Best Monday.com Alternatives 2026

Looking for Monday.com alternatives with lower costs, simpler UX, or better AI features? This comparison reveals the top project management platforms in 2026, from AI-powered workspaces to specialized kanban boards.

Quick Winner: Taskade offers the best value at $20/month with unlimited AI and video calls—save $192/month vs Monday Pro for a 10-person team. Monday.com excels at visual customization for larger teams willing to pay $12-28/user. Choose based on team size, budget, and complexity needs.

Quick Comparison Table

1. Taskade - Best Budget Alternative with AI

Why It's #1

Taskade delivers unlimited AI and video calls at $20/month—half of Monday Standard's cost and less than a third of Monday Pro's price.

Key Advantages Over Monday.com

✅ Lower Cost: /mo unlimited vs Monday's $12-28/user
✅ Unlimited AI: frontier models from OpenAI GPT, Anthropic Claude, and Google Gemini included (Monday charges extra)
✅ Video Calls Built-In: Eliminate Zoom costs (Monday has no video)
✅ Simpler UX: Less overwhelming than Monday's customization
✅ Unlimited Automations: No 250/month limit like Monday Standard

Pricing Comparison (10-Person Team)

Monday Standard:

• 10 × $17 = $170/month
• 250 automations/month limit
• No video (Zoom needed: ~$150/mo)
• Total: $320/month

Taskade Pro:

• 10 × $8 = $80/month
• Unlimited automations
• Video calls included
• Total: $80/month

Savings: $240/month = $2,880/year

When to Choose Taskade Over Monday

• Budget-conscious: Save 66-75% on team costs
• AI-first workflows: Unlimited AI included, not an add-on
• Remote teams: Video calls eliminate Zoom subscription
• Startups: Fast, simple, and affordable at scale

Use Case Example

Startup (8 people, Reddit): "Monday cost $200+/month. Switched to Taskade at $64/month. AI task breakdown + video calls = everything we need. Saved $1,632/year."

→ Try Taskade Free

2. Monday.com - Original Visual Work OS

What It Does Well

• Visual Customization: 10+ view types, colorful boards
• Automation: Visual automation builder (25,000 actions/month on Pro)
• Integrations: 50+ native integrations
• Templates: 200+ pre-built workflows

Pricing

• Free: 2 users, 3 boards
• Basic: $12/user/month (min 3 seats)
• Standard: $17/user/month (250 automations/month)
• Pro: $28/user/month (private boards, time tracking)
• Enterprise: Custom pricing

Bucket Pricing: Requires min 3 seats, then increments of 5 (3, 8, 13, 18...)

Limitations

• High Cost: $12-28/user adds up fast for teams
• No Video Calls: Requires Zoom/Meet separately
• AI Costs Extra: Not included in base plans
• Bucket Pricing: Pay for 8 users even if you have 6

Best For: Mid-large teams (25-100+) with budget for visual customization

→ Read Full Taskade vs Monday.com Comparison

3. Asana - Enterprise Project Management Alternative

Why Teams Choose It

Asana offers enterprise-grade project management with advanced portfolios and workload management.

Key Features

• Portfolios: Cross-project tracking and reporting
• Timeline View: Gantt charts with dependencies
• Workload Management: Capacity planning across teams
• Advanced Permissions: Enterprise security and governance

Pricing

• Personal (Free): Up to 2 users
• Starter: $10.99/user/month (min 2 seats)
• Advanced: $24.99/user/month (includes AI, min 3 seats)
• Enterprise: Custom pricing

Asana vs Monday.com

Best For: Enterprises (100+ people) needing advanced portfolios and governance

→ Compare Taskade vs Asana

4. ClickUp - "Everything App" Alternative

The Feature Maximalist Choice

ClickUp tries to replace every tool with one platform—project management, docs, wikis, time tracking, goals, and more.

Key Features

• Unlimited Everything: Tasks, storage, integrations (even on free plan)
• 15+ Views: List, board, timeline, Gantt, calendar, workload, etc.
• Built-In Docs: Wiki and documentation
• Time Tracking: Native time tracking and reporting

Pricing

• Free: Unlimited tasks, 100MB storage
• Unlimited: $7/user/month - Unlimited storage, integrations
• Business: $12/user/month - Advanced features, goals
• Enterprise: $19/user/month - White labeling, SSO

ClickUp vs Monday.com

Trade-Off: More features at lower cost, but steeper learning curve and less polished UX

Best For: Teams wanting "everything in one app" and willing to learn complex tool

5. Trello - Simple Kanban Alternative

The Simplicity Champion

Trello focuses exclusively on kanban boards—no complexity, just visual simplicity.

Key Features

• Drag-and-Drop Boards: Classic kanban cards and lists
• Power-Ups: 200+ extensions (1 free, unlimited paid)
• Butler Automation: Visual automation builder
• Templates: Extensive template gallery

Pricing

• Free: Unlimited cards, 10 boards/workspace, 1 Power-Up/board
• Standard: $6/user/month - Unlimited boards, advanced checklists
• Premium: $12.50/user/month - Timeline, Calendar, unlimited automation
• Enterprise: $17.50/user/month - Unlimited workspaces, SSO

Trello vs Monday.com

Best For: Teams wanting only kanban boards, visual simplicity, lower cost

→ Compare Taskade vs Trello

6. Wrike - Resource Management Alternative

The Project Complexity Specialist

Wrike excels at complex project and resource management with advanced features for agencies and enterprises.

Key Features

• Resource Management: Advanced workload and capacity planning
• Custom Workflows: Build complex approval processes
• Gantt Charts: Advanced timeline and dependency management
• Request Forms: Intake management for agencies

Pricing

• Free: 2 users, limited features
• Team: $10/user/month - Unlimited users, 2GB storage
• Business: $25/user/month - Advanced features, 5GB storage
• Enterprise: Custom pricing

Wrike vs Monday.com

Best For: Agencies, professional services, complex resource management

7. Smartsheet - Spreadsheet-Based Alternative

The Excel User's Choice

Smartsheet combines spreadsheet familiarity with project management features—perfect for Excel power users.

Key Features

• Grid View: Spreadsheet-like interface
• Formulas: Excel-like calculations
• Gantt & Calendar: Project views built on sheet data
• Automation: Workflow automation from spreadsheet logic

Pricing

• Free: 1 user, 2 sheets
• Pro: $9/user/month - Unlimited sheets, 10GB storage
• Business: $32/user/month - Advanced features, 1TB storage
• Enterprise: Custom pricing

Smartsheet vs Monday.com

Best For: Excel power users, teams wanting spreadsheet + PM hybrid

Detailed Pricing Comparison

Monthly Cost (10-Person Team)

Biggest Savings: Taskade saves $2,400/year vs Monday Pro

Feature Comparison Matrix

AI Capabilities

Winner: Taskade for unlimited multi-model AI included

Automation Limits

Winner: Taskade and ClickUp for unlimited automations at lower cost

Communication

Winner: Taskade for built-in video calls

Use Case Recommendations

Best for Startups (< 20 people): Taskade or ClickUp

Taskade if: You want AI + video calls + simplicity ($20/mo)
ClickUp if: You want maximum features at low cost ($7/user)

Best for Mid-Size Teams (20-100): Monday.com or Asana

Monday if: You want visual customization and don't mind cost ($17-28/user)
Asana if: You need enterprise portfolios and governance ($11-25/user)

Best for Agencies: Wrike or ClickUp

Wrike if: You need advanced resource management ($10-25/user)
ClickUp if: You want client portals and customization ($7-19/user)

Best for Simple Kanban: Trello

Why: Cheapest ($6/user), simplest UX, perfect for teams wanting only visual boards

Best for Excel Users: Smartsheet

Why: Spreadsheet interface with PM features, familiar to Excel power users

Best for Remote Teams: Taskade

Why: Built-in video calls eliminate Zoom, AI speeds up planning, lower cost

Migration Guide: Monday.com → Alternatives

Migrating to Taskade

1. Export Monday boards as CSV/Excel
2. Import to Taskade or recreate workflows
3. Use AI to rebuild automation and task structures
4. Savings: $192/month for 10 users ($2,304/year)
5. What You Gain: Unlimited AI, video calls, lower cost
6. What You Lose: Visual customization depth, some view types

Migrating to ClickUp

1. Use ClickUp's Monday importer (built-in)
2. Map custom fields and automation
3. Train team on ClickUp's interface
4. Savings: $100-160/month for 10 users
5. What You Gain: More features, lower cost
6. What You Lose: Visual polish, simpler UX

Migrating to Asana

1. Export Monday boards as CSV
2. Import to Asana projects
3. Rebuild automation with Asana Rules
4. Cost: Similar pricing ($11-25 vs $12-28)
5. What You Gain: Better portfolios, simpler UX
6. What You Lose: Visual customization, some view types

Frequently Asked Questions

<FAQAccordion items={[
{
question: "Which Monday.com alternative is cheapest?",
answer: "Trello Standard at $6/user is cheapest for simple kanban boards. For full PM features, ClickUp Unlimited ($7/user) and Taskade Pro ($20/mo unlimited) are cheapest. Taskade includes unlimited AI and video calls; ClickUp offers more features."
},
{
question: "Do any alternatives have Monday's bucket pricing?",
answer: "No. Monday requires minimum 3 seats then increments of 5 (you pay for 8 even with 6 users). Taskade, ClickUp, Asana, Trello all charge per actual user. This can save 10-30% on real costs."
},
{
question: "Which has better automation than Monday?",
answer: "Monday Pro (25,000 actions/month) has the highest limit. Taskade and ClickUp offer unlimited automations. Monday's visual Builder is more polished, but Taskade/ClickUp's unlimited usage is better for automation-heavy teams."
},
{
question: "Can I get Monday's visual boards in alternatives?",
answer: "Asana, ClickUp, Trello, and Taskade all have board (kanban) views. Monday's visual customization (colors, columns, widgets) is more extensive. For pure visual beauty, Monday wins. For board functionality, all alternatives work well."
},
{
question: "Which alternative has built-in video calls?",
answer: "Only Taskade has built-in video calls and screen sharing. All others (Monday, Asana, ClickUp, Trello, Wrike) require Zoom/Meet integrations. This saves $15-20/user/month on Zoom costs."
},
{
question: "Is ClickUp really cheaper than Monday?",
answer: "Yes. ClickUp Unlimited ($7/user) vs Monday Standard ($17/user) saves $10/user/month. ClickUp Business ($12/user) vs Monday Pro ($28/user) saves $16/user/month. But ClickUp has steeper learning curve due to more features."
},
{
question: "Which alternative is easiest to learn?",
answer: "Trello is simplest (just boards and cards). Taskade is simpler than Monday (less overwhelming, AI-guided). Asana is moderately simple. ClickUp has steepest learning curve (tons of features). For easiest migration, choose Trello or Taskade."
},
{
question: "Do any alternatives include AI like Taskade?",
answer: "Taskade $20/month. Monday charges extra for AI. Asana includes AI in Advanced plan ($25/month). ClickUp charges $5/user/month for AI add-on. For best AI value, choose Taskade."
},
{
question: "Which alternative is best for large teams (100+ people)?",
answer: "Asana Enterprise or Monday Enterprise are best for 100+ teams with advanced governance, SSO, and dedicated support. Wrike is strong for agencies at scale. Taskade and ClickUp work well up to 50-100 but lack some enterprise features beyond that."
},
{
question: "Can I use free alternatives instead of Monday?",
answer: "Monday Free (2 users, 3 boards) is very limited. Trello Free (10 boards/workspace, unlimited cards) is better for small teams. ClickUp Free (unlimited tasks) is most generous. For serious teams, paid plans needed. Taskade Free (3 team members, 10 AI/month) works for small teams."
}
]} />

Final Verdict

Choose Taskade If...

✅ You're a startup or small team (< 50 people)
✅ You want unlimited AI included ($20/mo unlimited)
✅ You need built-in video calls (save on Zoom)
✅ You prioritize budget savings ($2,400/year vs Monday Pro)
✅ You prefer simplicity over visual customization

Best For: Startups, remote teams, budget-conscious, AI-first workflows

Choose Monday.com If...

✅ You're a mid-large team (25-200 people)
✅ You want extensive visual customization
✅ You need 10+ view types and colorful boards
✅ You can afford $12-28/user/month
✅ You value polish and aesthetics

Best For: Established companies, visual thinkers, teams with budget

Choose Asana If...

✅ You're an enterprise (100+ people)
✅ You need advanced portfolios and governance
✅ You want simpler UX than Monday
✅ You can afford $11-25/user/month

Best For: Large organizations, complex operations, enterprise teams

Choose ClickUp If...

✅ You want everything in one app (PM + docs + wiki + time tracking)
✅ You want maximum features at low cost ($7-19/user)
✅ You're willing to invest in learning (steeper curve)
✅ You need 15+ views and unlimited everything

Best For: Feature maximalists, all-in-one tool seekers, power users

Choose Trello If...

✅ You only need kanban boards
✅ You want simplest UX (easiest to learn)
✅ You're budget-conscious ($6/user)
✅ You prefer focused simplicity over feature bloat

Best For: Visual simplicity, kanban purists, small teams, freelancers

Choose Wrike If...

✅ You're an agency or professional services
✅ You need advanced resource management
✅ You handle complex projects with dependencies
✅ You can afford $10-25/user/month

Best For: Agencies, consultants, complex resource management

Choose Smartsheet If...

✅ You're Excel power users
✅ You want spreadsheet + PM hybrid
✅ You need Excel-like formulas in PM tool
✅ You can afford $9-32/user/month

Best For: Excel lovers, spreadsheet-centric teams, data-heavy workflows

Next Steps

Try Taskade Free

Test AI-powered project management with video calls:

👉 Start Free Trial

Upgrade to Pro for $8/User

Get unlimited AI, video calls, and save vs Monday.com:

👉 Upgrade to Pro

Bottom Line: Monday.com excels at visual customization for mid-large teams at $12-28/user. Taskade delivers unlimited AI and video calls at $20/month—save $2,400/year for a 10-person team. ClickUp packs maximum features at $7-19/user but has steeper learning curve. Trello offers simple kanban at $6/user. Asana suits enterprises at $11-25/user. Choose based on team size, budget, and feature needs.

Related Comparisons

Head-to-Head Productivity Matchups:

• Taskade vs Monday.com - Detailed 1v1 comparison
• Taskade vs Asana - Startups vs enterprises
• Taskade vs Notion - Action-first vs documentation-heavy
• Taskade vs Trello - Multi-view vs kanban-only
• Taskade vs Airtable - Project management vs databases

No-Code Platform Comparisons:

• Taskade Genesis vs Retool - Full apps vs internal tool builder
• Taskade Genesis vs Glide - Real database vs spreadsheet apps

Alternative Guides:

• Best Notion Alternatives 2026 - Workspace alternatives compared
• Best Vibe Coding Tools 2026 - AI coding market overview

Sources:

• Monday.com Pricing 2026
• Taskade Features
• Asana Pricing
• ClickUp Pricing
• Trello Pricing
• Wrike Pricing
• Smartsheet Pricing