What does this automation do?
When a task is assigned, an agent writes the handoff note — what happened, what is left, and what the new owner needs to know.
What can you do with it?
- Hand over with context instead of a task title
- Write the note automatically at the moment of assignment
- Cut the "what is this?" reply out of every handoff
- Keep the handoff history on the task itself
The Steps
This automation runs in 3 steps:
- When Taskade — When a task is assigned
- Then Taskade AI — Ask an agent ("Handoff Coordinator")
- Then Taskade — Add a comment
What makes this different from a Zapier-style flow?
The "Handoff Coordinator" step is not a one-off model call. It is a Taskade AI agent that knows your team, their areas, and the work in flight, remembers the handoffs it has written on this project, so every run builds on the last one instead of starting from an empty prompt.
A stateless "ask the model" step forgets everything the moment it returns. An agent keeps its knowledge and its memory between runs, carries its own tools, and can be handed work by other automations.
Who is this automation for?
Built for teams losing context every time work changes hands. When a task is assigned, an agent writes the handoff note — what happened, what is left, and what the new owner needs to know.
How do you set it up?
- Open the "Automations" tab in your workspace.
- Click ➕ Add automation, then start from scratch.
- Add the trigger "When a task is assigned" from Taskade.
- Add the action "Ask an agent" from Taskade AI. Point it at an agent called "Handoff Coordinator".
- Add the action "Add a comment" from Taskade.
- Enable the toggle in the top-right corner to activate the automation.
Prefer to describe it instead? Click Build this flow with AI above and Taskade wires the trigger, the steps, and the agent for you.