What does this automation do?
When a task comes due, an agent reassesses it against everything else in flight and updates it rather than letting it silently slip.
What can you do with it?
- Re-decide a due date instead of letting it expire
- Keep the backlog honest without a grooming meeting
- Explain in the task why the date moved
- Stop treating every overdue item as equally urgent
The Steps
This automation runs in 3 steps:
- When Taskade — Task Due
- Then Taskade AI — Ask Agent ("Backlog Groomer")
- Then Taskade — Update Task
What makes this different from a Zapier-style flow?
The "Backlog Groomer" step is not a one-off model call. It is a Taskade AI agent that knows your priorities, owners, and delivery commitments, remembers how often each item has been rescheduled, so every run builds on the last one instead of starting from an empty prompt.
A stateless "ask the model" step forgets everything the moment it returns. An agent keeps its knowledge and its memory between runs, carries its own tools, and can be handed work by other automations.
Who is this automation for?
Built for teams with a backlog full of stale due dates. When a task comes due, an agent reassesses it against everything else in flight and updates it rather than letting it silently slip.
How do you set it up?
- Open the "Automations" tab in your workspace.
- Click ➕ Add automation, then start from scratch.
- Add the trigger "Task Due" from Taskade.
- Add the action "Ask Agent" from Taskade AI. Point it at an agent called "Backlog Groomer".
- Add the action "Update Task" from Taskade.
- Enable the toggle in the top-right corner to activate the automation.
Prefer to describe it instead? Click Build this flow with AI above and Taskade wires the trigger, the steps, and the agent for you.