When one person runs every project, the coordination work piles up: status updates, follow-up chases, and the deadline that quietly slips while you are heads-down. This set of AI agents for project management splits that load across helpers that draft updates, chase loose ends, and flag risk before it becomes a fire. It is for the operator who needs a coordinator but cannot justify the hire: the plant manager, the race director, the agency owner. The live Team Capacity Planner on this page shows workload balanced across projects so you can see who has room.
What's Included
- Status-update helper: drafts a clean weekly summary of what moved and what stalled, ready to send.
- AI Agent: ask "what is overdue?" or "who is overloaded this week?" and get an answer drawn from your live projects.
- Follow-up chaser: surfaces the tasks waiting on someone so nothing sits idle.
- Automation: a trigger-based flow watches for slipping deadlines and posts a warning automatically.
- Capacity view: team workload spread across every project so you assign new work to whoever has room.
How To Use
- Clone the Team Capacity Planner into your workspace from the embed above.
- Add your projects, people, and deadlines, then balance the load using the capacity view.
- Configure each custom agent for status updates, follow-ups, and risk flags.
- Set automation execution so updates and warnings run on a schedule.
- Run every project as if you had a full coordinator on staff, without adding headcount.
Find more agent setups to clone in the Community Gallery.
