Every truck has a live record: mileage, next service due, tire and brake status, registration and inspection dates, and every repair with its cost. Vehicles come off the road on your schedule instead of on the side of a highway during your busiest week.
A live Taskade Genesis app is embedded on this page. Open a vehicle, follow its service history and upcoming dates, then use it and you own a running copy in about ten seconds. That is the try-then-clone advantage in a single click.
That app is the Fleet Management Dashboard, a live Taskade Genesis app you can click through and clone in about ten seconds. It is not a full vehicle maintenance log out of the box, so treat it as the starting point: clone it, then carry its vehicle records across and describe the rest of this build to Taskade Genesis.
The build is a real fleet record. Each vehicle carries its identification, the assigned technician, the current mileage, the service interval by miles or months, the last and next service dates, registration and inspection expiry, insurance details, tire and brake status, and a full repair history with costs and vendors. Drivers log mileage and any defect from their phone as part of a short daily check, so the record stays current without an office chase. Cost per vehicle accumulates, which makes the replace-or-repair decision an arithmetic question rather than an argument.
Read the fleet in whichever layout suits:
- Calendar view for services, registrations, and inspections coming due
- Table view for the fleet at a glance with mileage, next due, and cost to date
- List view for one vehicle full history in order
- Board view for defects moving through reported, scheduled, repaired, and verified
- Plus Mind Map, Gantt, and Org Chart across the 7 project views
Automations keep trucks legal and running. With Taskade automations, a mileage entry crossing an interval books the service, a registration or inspection approaching expiry opens a renewal task well ahead, and a reported defect notifies the fleet lead with a severity that decides whether the truck moves today. Across 100+ bidirectional integrations, forms pull driver checks in while Slack and email push scheduling and expiry alerts out. See field updated triggers and scheduled automations.
The AI agents in the app carry 34 built-in tools including persistent memory, web search, file analysis, custom slash commands, and multi-agent collaboration. The Fleet agent tracks cost per mile per vehicle and tells you plainly when a truck has crossed the point where keeping it is the more expensive option.
Use the app, invite your fleet lead and every driver, and the logs, the costs, and the compliance dates are yours.
Explore live asset apps in the Community Gallery, start a build at Taskade Genesis, or learn calendar view. Vehicle downtime affects technician dispatch, and truck stock lives in van stock tracking.
Unplanned vehicle downtime is expensive in a way that never appears on the repair invoice. A truck off the road takes a technician, a route, and a day of bookings with it, and it always seems to happen in the week you can least afford it. Interval-based scheduling moves that cost into a slow week where it belongs. The daily check is what makes the whole thing work, because a defect reported at seven in the morning is a scheduling decision, while the same defect discovered at three in the afternoon on the far side of the territory is a recovery operation.
Frequently Asked Questions
How does mileage get into the app?
Drivers enter it during a short daily check, or photograph the odometer and let the app read the number. Either way it takes seconds, and current mileage is what makes interval-based scheduling work at all.
Can it handle both mileage and time based intervals?
Yes. Whichever comes first is the standard rule, and the app applies it per vehicle, since a van doing city stop-start work and one doing highway miles do not age the same way.
Does it cover the daily walkaround check?
Yes. Define the check items for your fleet and drivers complete them on a phone before rolling, with any defect creating a task automatically. A defect that generates no task is a defect nobody fixes.
What about registration and inspection deadlines?
Both are tracked with renewal tasks opening well ahead of expiry. An expired registration discovered by an officer is an expensive way to learn a date passed.
Can I see the true cost of each truck?
Yes. Repairs, services, tires, and fuel entries accumulate per vehicle, so cost per mile is visible and the replacement conversation happens with numbers rather than opinions.
Does it handle leased and owned vehicles differently?
Yes. Lease end dates, mileage limits, and return conditions are fields, so an approaching lease end with an over-mileage risk surfaces while there is still time to react.
Can technicians report a problem from the road?
Yes, from the mobile app in a few taps with a photo. Severity decides whether the truck keeps working, and the fleet lead is notified immediately for anything serious.
How do we get drivers to actually do the daily check?
Keep it under two minutes, make it the thing that unlocks their route for the day, and make sure reported defects visibly get fixed. A check that produces no response is one that gets tapped through without looking within a fortnight.
