See exactly what is on every truck right now, what each job consumed today, and what needs to be pulled from the warehouse before the crew leaves tomorrow. No more driving back for a part, and no more discovering at 7 a.m. that the last capacitor left the building on Tuesday.
The live Taskade Genesis app on this page shows a working stock record. Open a van, look at how consumption ties back to jobs, then use it and a running copy is yours in about ten seconds. You get the finished system to handle, not a picture of one.
That app is the Inventory Management Dashboard, a live Taskade Genesis app you can click through and clone in about ten seconds. It is not a per-van stock tracker out of the box, so treat it as the starting point: clone it, then carry its stock records across and describe the rest of this build to Taskade Genesis.
The build is a real inventory record with three levels: warehouse, each van, and the parts consumed per job. Every part carries a name, a part number, a cost, a sell price, a minimum stock level per van, and a preferred supplier. When a technician records a part on a job, the van count drops. When the count crosses the minimum, the part appears on tomorrow restock list for that specific truck. Serialized parts carry their serial number, so a warranty claim later can prove exactly which unit went to which site.
Read stock in whichever layout fits the question:
- Table view for the full parts catalog with cost, sell price, and stock levels per van
- Board view to move restock requests through requested, picked, loaded, and confirmed
- List view for the morning pick list, one line per part per truck
- Calendar view for scheduled counts and supplier delivery days
- Plus Mind Map, Gantt, and Org Chart across the 7 project views
Automations keep the shelves honest. With Taskade automations, a part recorded on a job decrements the van count and, at the minimum level, creates a restock task and a purchase draft. A weekly schedule trigger produces the reorder list by supplier. Across 100+ bidirectional integrations, supplier emails and forms pull deliveries in while Slack pushes low-stock alerts to the person who actually does the picking. See field updated triggers and scheduled automations.
The AI agents inside carry 34 built-in tools including persistent memory, web search, file analysis, custom slash commands, and multi-agent collaboration. The Inventory agent learns seasonal consumption, so it raises the minimum on the parts that always run short in the first hot week of summer before that week arrives.
Use the app, invite your warehouse lead and every technician, and the catalog, the counts, and the consumption history are yours.
Browse live inventory apps in the Community Gallery, start a build at Taskade Genesis, or learn custom fields. Parts consumption feeds directly into same-day invoicing, and serialized parts feed warranty claims.
The hardest part is the first count, and there is no way around doing it once. The practical approach is to count one van completely, get that truck accurate, and let the second and third follow in the weeks after rather than shutting down for a fleet-wide inventory day. Accuracy compounds quickly because every job records what it consumed, so the record corrects itself in normal use. Within a month the argument shifts from what is on the trucks to what should be on them, which is a much better argument to be having and one that directly reduces second trips.
Frequently Asked Questions
How do technicians record a part without slowing the job down?
They pick it from the parts list on the job card, which takes a few seconds on a phone, or scan a code if you use them. The point is that recording happens where the part is used, so nobody has to reconstruct consumption from memory at the end of the week.
What if the counts drift from reality?
They will, and the app expects it. Schedule a rolling count where each van checks a slice of its stock weekly, and the agent shows the variance by part and by truck. Drift on a specific part often reveals something more useful than a miscount.
Can it handle parts that live in a warehouse and on trucks?
Yes. Stock is tracked per location, and a transfer moves quantity from the warehouse to a specific van with a record of who moved it and when. Both levels report separately and together.
Does it create purchase orders?
It drafts them. A part crossing its minimum builds a restock line, and the weekly run groups those lines by supplier into a purchase draft you approve. Sending is an action, so the approved order goes out through your normal email flow.
How does this help with pricing?
Every part carries cost and sell price, so the invoice prices correctly and the job costing is real rather than estimated. That flows into job profitability by crew.
Can I track serialized equipment, not just consumables?
Yes. Serialized items carry the serial number, the install date, the site, and the warranty end date, and they link to the equipment record for that site. See site equipment history.
What about parts returned unused?
A return adds quantity back to the van and removes the line from the job, with a record of the change. That keeps job costing accurate and stops phantom consumption from inflating your reorder list.
How do we start if we have never counted the vans?
Count one truck completely and go live with that one. The remaining vans can follow over the next few weeks, and because every job records consumption, accuracy improves in normal use rather than requiring a fleet-wide shutdown day nobody can afford.
