Turn viewing enquiries into confirmed appointments without the phone tag. Describe your listings and Taskade Genesis builds an app that takes viewing requests against a specific property, captures whether the buyer is in a position to proceed, and confirms the slot with the address, the access arrangements, and who will be there.
The Broker Calendar is a live Taskade Genesis app on this page. Move a viewing to another slot, see how a real property calendar behaves, then press "Use this app" to clone it in about ten seconds and shape it into the viewing request and confirmation flow described here.
Viewings are expensive. Someone drives across town, unlocks a property, and stands in it for twenty minutes. The difference between a good week and a wasted one is almost entirely about who you agree to meet, which is why the request form asks two questions most enquiry forms skip: what stage the buyer is at, and what their timeline looks like. Neither is intrusive and both change the answer.
What the build gives you: a record per property with address, price, key details, and access notes. Plus a viewing request attached to that property with the enquirer's stage and timeline, a confirm step that sends the address and meeting arrangements, a per-property viewing history, and feedback captured straight after each visit while it is still fresh.
The same records render across the layouts you need:
- Board view to move viewing requests through New, Qualified, Confirmed, Viewed, and Feedback Given
- Calendar view for the week of confirmed viewings across every property
- Table view for viewings per property, feedback, and offer status
- Plus List, Mind Map, Gantt, and Org Chart across the rest of the 7 project views
Automations run the follow-through. The Form Submitted trigger captures the request and attaches it to the property, a filter routes qualified enquiries straight to the agent covering that area, and a delay action sends the feedback request two hours after the viewing time. Across 100+ bidirectional integrations, portal emails and web forms pull enquiries in while SMS, email, and Slack push confirmations and feedback requests out. Automations run on paid plans; the Free plan includes 10 flow runs in total.
The AI agents in the app carry 34 built-in tools including web search, persistent memory, and file analysis. The Viewings agent summarizes feedback across every visit to a property into a short note for the vendor, which is the report most sellers actually want and most agents dread writing.
The vendor update is the quiet win here. A property with six viewings and no offers is a pricing conversation, and having the feedback already collected and summarized turns that difficult call into a factual one. Because feedback is requested automatically two hours after each viewing, the response rate is far higher than it is when someone remembers to ask on Friday.
Clone the app, invite your agents, and the enquiry history is yours. Every viewer, every piece of feedback, every property, in one place.
One habit is worth adopting from the start: record why a viewing did not happen. Cancelled, no-show, or moved by the vendor are three very different problems and only one of them is the buyer's fault. Separating them takes one field and it stops a run of vendor-side cancellations being mistaken for weak demand, which is a mistake that leads directly to an unnecessary price reduction.
Learn form logic in Learn, delayed steps in Learn, and board layouts in Learn. Browse live builds in the Community Gallery. Pair this with the consultation intake queue for the qualification questions, and the reminder cadence so nobody drives out to an empty appointment.
Frequently Asked Questions
Does it show available viewing times publicly?
No. The enquirer proposes preferred windows and you confirm, which is the right shape for viewings because availability depends on the vendor, the tenant, and whoever is holding the keys. A public grid would be wrong within a day.
How does qualification work without being off-putting?
Two questions do most of the work: what stage are you at, and when are you looking to move. They read as helpful rather than nosy, and the answers let you decide between a viewing this week and a polite holding reply.
Can several agents work the same list?
Yes. Assign an owner per viewing and filter each agent's view. Roles run from Owner through Viewer, so a part-time negotiator can confirm viewings without seeing your whole business.
How is feedback collected?
A delayed automation sends a short request a couple of hours after the viewing, when impressions are still sharp. The response lands on the viewing record and rolls up into the property's feedback summary.
Can vendors see the feedback?
You can publish a vendor-facing view of their property with the viewing count and the summarized feedback, and on Business plans and above put it behind app sign-in on your own domain so each vendor sees only their own listing.
What about access and key arrangements?
Access notes live on the property record and copy into the confirmation, so whoever attends knows about the key safe, the tenant, or the parking before they leave the office.
Can it handle open house events?
Yes. Treat the open house as one record with a capacity and attach attendees to it, exactly like the weekly class schedule prompt handles a class.
Does it track which viewings turned into offers?
Yes. An offer status on the viewing record gives you a viewings-to-offers ratio per property, which is a far more useful listing metric than portal click counts.
