More

8 Best Project Management Tools For Remote Teams (Features & Pricing Reviewed)

18 Min Read

Building cross-functional remote teams is one of the best ways to drive innovation and collaboration in a modern workplace. The only problem? Many of those aspiring organizations donโ€™t have the right workflows and tools to reap the benefits. So, why not fix that with the best project management software for cross-functional teams? 

๐Ÿค” Functional vs. Cross-Functional: Thatโ€™s the Question

In traditional โ€œfunctionalโ€ units, team members come from the same part of the company or cover a similar field of expertise. That can translate to a tight-knit team of UX designers or, on the macroscale, entire finance, human resources, or engineering departments.  

On the other hand, cross-functional teams are more like a Matryoshka doll, with each member contributing unique skills and expertise. A good example of a cross-functional unit is a marketing agency employing designers, copywriters, and social media pros, all of whom are able to work remotely via collaboration tools.

Cross-functional teams excel at thinking outside the box and working autonomously, with little external supervision. Hands-on involvement and rich knowledge pools shorten production cycles, provide faster feedback, and reduce communication silos.

Here are a few project management tips for new cross-functional teams.

๐ŸŒŸ Productivity 101 in Cross-Functional Teams

Creating a well-synced cross-functional team isnโ€™t easy, especially if you’re collaborating virtually.ย 

You need apt leadership, a balance of hard and soft skills, as well as the right communication and collaboration dynamic. Equipping your virtual team with the best project management software is also key, but weโ€™ll get to that in a moment. So, what else do you need to get your squad off the ground?

๐Ÿ’ฌ 1. Sustainable Communication Dynamic

Communication expectations tend to differ across teams and departments. Mike from sales and Emma from design may use chat and email daily, but their communication cadence โ€“ frequency and rhythm โ€“ are vastly different. When you bring those two on board, you need to figure out a new cadence and communication dynamic so that remote team interactions don’t interfere with the actual work.

image 1

โœ… 2. Manage Workflows Holistically

A cross-functional environment can (and often does) get chaotic. Sure, everybody technically works on the same project, but they do so using unique techniques and domain-specific sets of tools. The overarching goal is to unify workflows, tools, and business intelligence to increase trust and transparency amongst remote teams.

image 2

๐ŸŒŸ 3. Create a Single Source of Truth

Knowledge management is king in cross-functional organizations. The ability to effectively store, organize, and share information lets teams increase velocity, which is paramount in a remote setting. Create a single source of truth โ€“ a knowledge base or a team wiki โ€“ and make sure your remote team has 24/7 access to critical business intelligence.

image 3

The good news? 

All of the collaboration tools we compare below (you’re welcome!) will help you check those boxes. So, what do you say we take a look at prices, screenshots, and features to find the perfect match? ๐Ÿ‘‡

๐Ÿง˜โ€โ™‚๏ธ Best Holistic Project Management Software

Taskade

Have you ever wondered why so many collaboration tools are so darn confusing? After all, how many features, tabs, and menus do you need to get stuff done? If youโ€™re looking for powerful software that wonโ€™t give your users a headache, Taskade has you covered.

Taskade workspace view.


Taskade boosts transparency and project visibility by bringing your tasks, documents, communication, and of course, your team, under one roof. Now you can finally work and chat in the same app, in the same window, without jumping between platforms.

Taskade project view.


Your remote cross-functional team is a unique blend of subject matter experts, all with strong workflow preferences. So, why not give them the freedom to work the way they want? Cycle between flexible project views that include lists, boards, mind maps, and more.

Taskade kanban view.


Every project manager worth their salt knows communication is everything in the project management world. Thatโ€™s why Taskade comes with free, integrated video conferencing, chat, comments, and VoIP calls so your team can stay connected 24/7.

If you’re looking for a project and task management tool for your remote team, Taskade is your best bet.

Project Management in Taskade ๐ŸŒŸ

  • Workspaces, Folders, and Projects to organize anything
  • Flexible workflows (Kanban, Org Chart, Mindmap, Table, List)
  • 500+ customizable templates across 26 categories
  • Team permissions and workspace management features
  • Shared team calendar with Google, Outlook, and Microsoft sync
  • Countdown timers, recurring tasks, and assign with @mention
  • Bulk assign, bulk due dates, and multi-select for quick editing. 
  • Activity feed, project history, and notifications to stay in the know
  • Branding options (logo, custom backgrounds) to make you feel comfy
  • And much moreโ€ฆ

Taskade (Super-Simple) Pricing Tiers ๐Ÿ’ฐ

  • ๐ŸŸข Free (forever!)
    • Real-time multiplayer syncing and collaboration
    • Unlimited Projects, tasks, and team members
    • Automation via customizable templates
    • 1 GB of storage for files and documents per Workspace (25 MB per file)
    • Integrated chat, calls, commenting, and video conferencing
    • Task List, Kanban Board, Action Sheet, Mindmap, and Org Chart view
    • Pomodoro countdown timer, and screen sharing
    • @mention, #tags, reminders, and due dates
    • Project + version history (7 days) and activity feed
    • Shared team calendar with a Roadmap and Agenda
    • Embed YouTube, Figma, Invision, Typeform, and more
    • Data encryption, regular backups, Google/Twitter/Meta SSO
    • 24/7 support and 99.9% uptime guarantee
  • ๐Ÿ”ต Unlimited ($5/month per user)
    • Everything in the Free plan +
    • Unlimited storage space (up to 250 MB per file)
    • Repeat tasks, bulk assign, and bulk due dates
    • Workspace branding and customization options
    • Unlimited project history and version history
    • Email, Google, Dropbox, and One Drive integrations
    • Priority support and custom onboarding

Check the full list of Taskade features here. ๐Ÿ‘

Notion

Notion user interface.


Notion aspires to be many things. But it also turns out to be a solid collaboration and communication tool for cross-functional teams. The platform offers a holistic approach to project management, even if its customizability may be a bit overwhelming at first. Give Notion a go if you want to spend some extra time building workflows from scratch.

Project Management in Notion ๐ŸŒŸ

  • Good for knowledge bases and team wikis
  • Includes List, Board, Calendar, Table, and Gallery views
  • 100+ project templates and a databased-oriented workflow
  • Real-time collaboration with team permissions
  • Task/project management, chat, and comments

How Much Does Notion Cost? ๐Ÿ’ฐ

  • ๐ŸŸข Personal (free)
    • Unlimited pages & blocks, 5 guests editors
    • Multi-platform synchronization
  • ๐Ÿ”ต Personal Pro ($4 per month)
    • Everything in the Personal plan +
    • Unlimited file uploads and guests
    • Access to version history
  • ๐ŸŸก Team ($8/month per user)
    • Everything in the Personal plan +
    • Unlimited team members, advanced permissions
    • Collaboration tools and admin toolkit

Want to know why Taskade is the best free Notion alternative? Check our comparison here. ๐Ÿ‘ˆ

Asana

Asana user interface.


As far as looks are concerned, you can easily mistake Asana for Mondayโ€™s (older) sibling. Launched almost 10 years ago, Asana supports cross-functional collaboration with a competent lineup of task and project management features. That includes everything from flexible workflows through work automation to real-time reporting.

Project Management in Asana ๐Ÿค

  • List, Board, Timeline, Calendar, Progress, and Forms views 
  • Projects organized into tasks, subtasks, and milestones
  • Document sharing, automation, and approvals
  • Custom templates, project export, and integrations
  • Workload tracking, team management, and private messages

How Much Does Asana Cost? ๐Ÿ’ฐ

  • ๐ŸŸข Basic (free)
    • Unlimited tasks, projects, and storage (up to 100MB per file)
    • Activity log, up to 15 collaborators, 100+ integrations
    • List, Board, and Calendar views
  • ๐Ÿ”ต Premium ($10.99/user per month billed annually)
    • Everything in the Basic plan +
    • Unlimited dashboards and guests
    • Custom fields, private projects, and admin console
  • ๐ŸŸฃ Business ($24.99/user per month billed annually)
    • Everything in the Premium plan +
    • Custom rules, customization, advanced integrations
    • And moreโ€ฆ
  • ๐ŸŸก Enterprise (custom)
    • Everything in the Business plan +
    • Advanced security and priority support
    • Custom branding options

Want to know why Taskade is the best free Asana alternative? Check our comparison here. ๐Ÿ‘ˆ

๐Ÿ‘๏ธ Best Visual Project Management Software

ProofHub

ProofHub user interface.

ProofHub is another interesting all-in-one platform that delivers in all key PM areas. That includes a strong communication component with chat, comments, @mention, and announcements on board. ProofHub is also a powerful proofing tool (no surprise there), complete with markup, threaded comments, and file versions. 

Project Management in ProofHub ๐Ÿค

  • Chat, group discussions, and team announcements
  • Flexible workflows (Table, Kanban, Gantt)
  • Calendar, daily agenda, project progress report
  • Timesheets, version control, document uploads
  • Customizable templates, integrations, and more

How Much Does ProofHub Cost? ๐Ÿ’ฐ

  • Smartsheet doesnโ€™t have a free plan
  • ๐ŸŸข Essential ($45/month flat fee billed annually)
    • Time tracking, proofing, and file approval
    • Task management, Gantt, calendar, and integrations
    • Group chat, announcements, and discussions
    • Note-taking, project templates, file sharing
  • ๐Ÿ”ต Ultimate Control ($89/month flat fee billed annually)
    • Everything in the Essential plan +
    • Custom roles and workflows
    • API, project reports, and activity logs
    • Data export and priority support

GoVisually

GoVisually user interface.

GoVisually stands out from the competition as a great visual-oriented solution for cross-functional creative teams. The platform will help your team manage multiple projects, submit them for review, and secure approvals the easy way. Consider GoVisually if youโ€™re looking for a user-friendly but powerful online proofing tool.

Project Management in GoVisually ๐Ÿค

  • Share project links with reviewers
  • Invent clients to add comments on projects
  • Annotate PNG, JPG, PSD, PDF, and videos 
  • Version control, @mention, notifications
  • User permissions and client management

How Much Does GoVisually Cost? ๐Ÿ’ฐ

  • GoVisually doesnโ€™t have a free plan
  • ๐ŸŸข Solo ($20/month billed annually)
    • Limited to one user
    • Limited to 10 projects
    • Unlimited reviewers
    • @mention and smart compare
    • Email support only
  • ๐Ÿ”ต Team ($50/month billed annually)
    • Everything in the Solo plan +
    • Limited to 5 users (+$10 per additional user)
    • 1000 projects, private internal comments, project archive
    • Due dates, deadlines, activity dashboard
    • Custom branding and emails, Zapier integrations
    • Chat support

๐Ÿข Best Project Management Software for Large Teams

Hive

Hive user interface.


Hive is a communication and collaboration hub for buzzing (no pun intended) cross-functional teams. The platform has a solid track record with marketing teams, agencies, startups, and in education. Apart from its rich choice of project management tools, Hive packs proofing and approval features for much shorter feedback loops.

Give Hive a run if you’re looking for a collaboration tool to help with your remote projects.

Project Management in Hive ๐Ÿค

  • Task, project, and team management features
  • Multiple project views including Gantt and Kanban
  • Time tracking with estimates and timesheets
  • Chat, comments, proofing, and approvals
  • Automation, analytics, and project templates

 How Much Does Hive Cost? ๐Ÿ’ฐ

  • ๐ŸŸข Solo (free)
    • Communication and collaboration (limited to 2 users)
    • To-Do, Gantt, Kanban, Calendar, and Portfolio views
    • Unlimited storage 
    • Community support
  • ๐Ÿ”ต Teams ($12/user per month billed annually)
    • Everything in the Solo plan +
    • Time tracking and integrations
  • ๐ŸŸฃ Enterprise (custom)
    • Everything in the Teams plan +
    • Proofing and approvals with reporting
    • Analytics, timesheets, and team resourcing
    •  Customer success manager and adoption training
    • Extended security + SSO

Smartsheet

Smartsheet user interface.

Smartsheet is one of the older platforms in the cross-functional flock, but it still holds up pretty well against other tools on our list. Branded as a โ€œdynamic workspace,โ€ Smartsheet improves the visibility of projects across teams and departments. It also enables automation, content management, data collection, and team communication.

Project Management in Smartsheet ๐Ÿค

  • Dashboards and activity log for project overview
  • Calendar, reminders, and work insights
  • Automation, add-ons, and integrations
  • Permissions and sharing with external users
  • Flexible workflows, including Gantt charts and Grids

How Much Does Smartsheet Cost? ๐Ÿ’ฐ

  • Smartsheet doesnโ€™t have a free plan
  • ๐ŸŸข Pro ($7/user per month)
    • For teams with 3โ€“25 users
    • Unlimited sheets, reports, and dashboards
    • Grid, Gantt, Card, and Calendar views
    • 250 pre-built automations per month
    • 20 GB of storage for attachments
  • ๐Ÿ”ต Business ($25/user per month billed annually)
    • Everything in the Pro plan +
    • Unlimited collaborators
    • Unlimted automations
    • Proofing, activity log, and user management
    • Custom branding
  • ๐ŸŸฃ Enterprise (custom)
    • Everything in the Business plan +
    • Unlimited storage
    • Single-Sign-On (SSO)

Monday. com

Monday user interface.


Project management software cross-functional doesnโ€™t have to be purely functional (read: ugly). And Monday delivers on the aesthetic aspect. Your team will appreciate a simple and colorful UI, customizable columns, and the ability to handle all kinds of projects. Itโ€™s a complete PM package for sales, marketing, and IT teams. 

Project Management in Monday. com  ๐ŸŒŸ

  • Central dashboard for team management
  • Visual-first workflow with a simple user interface
  • Customizable columns and 200+ templates
  • Communication and collaboration on mobile
  • Real-time collaboration on files and documents

How Much Does Monday. com Cost? ๐Ÿ’ฐ

  • ๐ŸŸข Free/Individual
    • Unlimited boards limited to 2 team members
    • 200+ templates and 20+ column styles
  • ๐Ÿ”ต Basic ($8 per user/month billed annually)
    • Everything in the Individual plan +
    • Unlimited viewers and 5 GB for file storage
  • ๐ŸŸฃ Standard ($10 per user/month billed annually)
    • Everything in the Basic plan +
    • Timeline, Calendar, and Gantt workflows
    • 250 automations/integrations per month
  • ๐ŸŸก Pro ($16 per user/month billed annually)
    • Everything in the Standard plan +
    • Private boards and Chart view
    • Time tracking and more automations/integrations
  • ๐ŸŸค Enterprise (custom)
    • Enterprise automations/integrations
    • Advanced security features
    • Reporting and analytics 

Want to know why Taskade is the best free Monday alternative? Check our comparison here. ๐Ÿ‘ˆ

And thatโ€™s it! ๐Ÿฅณ

๐Ÿš€ Parting Words

Ready to boost your teamโ€™s performance in 2022? Sign up for a free Taskade account or test-drive what we can do for your team by visiting our demo page. Oh, and when youโ€™re done, reach out at ๐Ÿ‘ [email protected] if you have any nagging questions. 

๐Ÿงฐ Before you go… Best project management software is just a start. Be sure to check these articles next and add other essential bricks to your digital toolbox.

  1. ๐Ÿ‘จโ€๐Ÿ’ป  Modern Text Editors Today, With a Dash of Nostalgia 
  2. โœ…  Collaborative To-Do List Apps: The Best Way to Get Things Done 
  3. ๐Ÿ‘  Think, Organize Visually: The Best Outlining Tools 
  4. ๐Ÿง   Mind Over Matter: The Best Mind Mapping Tools