Taskade Genesis creates a smart archive system from one prompt — completed tasks move themselves out of active views, metadata is preserved, and your workspace stays clean without anyone manually tidying up.
What Is Task Archiving Automation?
Task archiving automation monitors task status and age, then automatically moves completed, cancelled, or long-inactive items to an archive database — keeping active boards uncluttered while maintaining a searchable full history for audits, retrospectives, and reporting.
Why Use Task Archiving Automation?
Active boards clogged with old Done tasks slow down teams and obscure what actually needs attention.
- Auto-archive on completion: Tasks flip to the archive database the moment they're marked Done, on a delay you set.
- Stale-task sweep: Automations detect tasks untouched for 30+ days and archive them with a note.
- Full history preserved: Archived tasks retain all comments, attachments, and relational links — nothing is lost.
- Instant retrieval: Search across active and archived tasks in one query; restore any item with one click.
- Storage efficiency: Keeping active databases lean speeds up all 7 project views across the workspace.
Who Should Use Task Archiving Automation?
- Team leads who want sprint boards to reset cleanly after every cycle.
- Compliance teams archiving completed audit tasks with timestamps for regulatory records.
- Content managers moving published post-tasks to an archive while keeping the editorial calendar clean.
- Project managers closing out completed project task lists without deleting them.
- Personal productivity users keeping a clean daily task list while maintaining a searchable done history.
How To Set Up Task Archiving Automation?
- Open Automate and clone the Auto-Archive template.
- Prompt Taskade Genesis — "archive tasks 24 hours after they're marked Done and sweep stale tasks weekly."
- The app creates the archive database, automation triggers, and retention rules instantly.
- Use Databases to set up the active-vs-archive split with a Relationship field.
- Switch between List and Table views on AI Apps to browse both active and archived records.
See how other teams structure clean workspaces in the community or explore Automations Execution for trigger configuration details.