What does this Outlook Calendar automation do?
A named agent writes a brief for each new Outlook Calendar event and files it as a preparation task.
What can you do with it?
- Walk into meetings prepared
- Use one briefing standard
- Keep the brief with an owned task
The Steps
This automation runs in 3 steps:
- When Microsoft Outlook Calendar: New Event
- Then Taskade AI: Ask an agent ("Meeting Prep")
- Then Taskade: Add Task
What makes this different from a Zapier-style flow?
The "Meeting Prep" step is not a one-off model call. It is a Taskade AI agent that knows your accounts, projects and meeting types, remembers what came out of earlier meetings, so every run builds on the last one instead of starting from an empty prompt.
A stateless "ask the model" step forgets everything the moment it returns. An agent keeps its knowledge and its memory between runs, carries its own tools, and can be handed work by your other automations.
Who is this automation for?
Built for managers and client teams on Microsoft 365. A named agent writes a brief for each new Outlook Calendar event and files it as a preparation task.
How do you set it up?
- Open the "Automations" tab in your workspace.
- Click ➕ Add automation, then start from scratch.
- Add the trigger "New Event" from Microsoft Outlook Calendar.
- Add the action "Ask an agent" from Taskade AI. Point it at an agent called "Meeting Prep".
- Add the action "Add Task" from Taskade.
- Connect your Microsoft Outlook Calendar account when prompted, then enable the toggle in the top-right corner.
Prefer to describe it instead? Click Build this flow with AI above and Taskade wires the trigger, the steps, and the agent for you.