This automation recipe shows you a thin week while you can still do something about it. It compares committed work against available hours per team and flags the periods where the promise already exceeds the capacity.
Why This Matters
Overcommitment is discovered in the week it lands, when the only remaining options are overtime or apology. Comparing demand to capacity on a rolling schedule moves that discovery weeks earlier, into the window where hiring, sequencing, or a candid client conversation still works.
What This Automation Does
- Structured memory: Track team, available hours, committed hours, confirmed start dates, and owner.
- Decision views: A capacity table by week and a calendar showing where commitments cluster.
- AI assistance: An agent writes the short read on which weeks are oversold and by how much.
- Execution: A scheduled pass recalculates the balance and notifies the owner where demand exceeds supply.
How To Use It
- Record available hours per team, allowing for leave.
- Connect your committed work records.
- Set the overcommitment percentage that triggers a flag.
- Review the rolling view before you accept the next project.
Who It Is For
Agency owners, delivery managers, and professional services leads.
Capability Boundary
This compares numbers you supply. It does not reschedule work or hire on your behalf.
Build it in Taskade, pair with the project management automations, or read automation triggers.