Most teams pay for more Microsoft 365 seats than they use — licenses assigned to people who left, duplicate add-ons, renewals that auto-bill before anyone reviews them. This tracker puts every license, seat, and renewal date in one live dashboard, with alerts that fire before money leaves the account. Built with Taskade Genesis, it does the watching so you don't have to.
What's Included
- License dashboard: every Microsoft 365 and Teams license in one table — plan, cost, owner, and renewal date at a glance.
- Seat tracker: see which seats are assigned, idle, or duplicated, so you reclaim spend instead of buying more.
- AI assistant: ask it plain questions — "which licenses renew in the next 30 days?" or "how much are we spending on unused seats?"
- Renewal alerts that run themselves: automatic reminders fire 30, 14, and 3 days before each renewal, posted where your team will see them.
- Connected projects: each license links to the team and vendor records behind it, so the full story is one click away.
How To Use
- Clone this tracker into your workspace.
- Add your licenses — plan, cost, seats, owner, renewal date.
- Switch between Table and Calendar views to see spend by month.
- Turn on the renewal automation and pick where alerts post.
- Cancel what you don't use before it renews — the tracker pays for itself in the first quarter.
Set permissions so finance and IT share one source of truth, or find more ops dashboards in the Community Gallery.