Watch a Project Burn Through Its Budget

Capture the hours your team actually works, approve them without a Friday scramble, and see utilization before the month closes. These time tracking prompts build the layer between the work and the invoice: entries against projects, approvals with an owner, budget burn per project, and reminders that arrive before the timesheet is late. Built for agencies, studios, and service teams who bill for their time and want the numbers to be true.
Watch a Project Burn Through Its Budget

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My projects go over budget and I only find out at the end. Build me a burn rate app. For each project hold the budgeted hours and cost, the scope broken into deliverables with an estimate on each, and the recorded time as it is logged. Show hours and cost consumed, but crucially show them against the work actually remaining rather than against time elapsed, and project a finish position based on the current rate. Show the trend week by week so a change in direction is visible. Set a warning threshold as a percentage of budget consumed relative to work completed, and raise it early rather than at the point of overrun. Add an AI agent that reviews a project and says plainly whether the current trend can still be recovered within budget, what would have to change, and by when a decision must be taken, so the conversation with the client happens while it is still a conversation. Automate two things: an alert when a project crosses its threshold, and a scheduled weekly burn report to project leads and to me. Two logins: a project lead who sees their own projects, and an owner who sees all of them.

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01 / Spark - intelligence awakens

Watch a Project Burn Through Its Budget

Track hours and cost consumed against remaining work with a projected finish position and early threshold warnings.

// the spark catches · intelligence awakens · the answer unfolds

Budget overruns are reported after they happen. This shows the burn rate against remaining work continuously, which gives you the weeks you need to react.

What's Included

  • Burn rate against remaining work not just spend to date.
  • A projected finish position updated as work happens.
  • Early warning at a threshold you choose.
  • An assistant that says whether the trend can still be recovered.

How To Use

  1. Compare burn against work remaining, not against time elapsed.
  2. Project the finish position continuously rather than at milestones.
  3. Set the warning threshold early enough to act on.
  4. Raise it with the client while it is still a conversation.

Cost it with job time costing, and manage the scope with the change order tracker.