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AI PromptsCategoriesTime Tracking

🧮 Cost Jobs From Real Hours

Capture the hours your team actually works, approve them without a Friday scramble, and see utilization before the month closes. These time tracking prompts build the layer between the work and the invoice: entries against projects, approvals with an owner, budget burn per project, and reminders that arrive before the timesheet is late. Built for agencies, studios, and service teams who bill for their time and want the numbers to be true.
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Cost Jobs From Real Hours

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I never know which jobs made money because hours are never attached to them. Build me a job costing app. Keep roles with a loaded hourly cost that includes on-costs rather than the bare wage, and jobs with the quoted value and the estimated hours. As people record time, they attach it to a job and a task type, so labour cost accumulates against the job automatically. Show per job the estimated hours against actual, the labour cost, any material or expense lines, the total cost, the quoted price and the resulting margin, updated as work happens rather than at the end. Show me jobs currently trending over their estimate while there is still time to react. Add an AI agent that reviews completed jobs and tells me which types of work I consistently underestimate and by roughly how much, so my next quote is better, and which jobs lost money and why. Automate two things: an alert when a live job passes a percentage of its estimated hours, and a scheduled weekly report of jobs trending over. Two logins: a worker who records their own time against jobs, and an owner who sees costs and margins.

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01 / Spark - intelligence awakens

Cost Jobs From Real Hours

Attach worked hours to jobs at loaded rates and compare actual labour cost against what was quoted.

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// the spark catches · intelligence awakens · the answer unfolds

Job profitability is usually guessed because hours are never attached to jobs. This costs the labour at real loaded rates and compares it to what was quoted.

What's Included

  • Hours attached to a job at the moment they are worked.
  • Costed at loaded rates not at the bare wage.
  • Actual against quoted on every job.
  • An assistant that finds the job types you always underprice.

How To Use

  1. Attach hours at the time. Allocating them later is guesswork.
  2. Use loaded rates or the job looks more profitable than it is.
  3. Compare against the quote every time, not just on the bad ones.
  4. Feed the pattern back into how you estimate.

Estimate it first with the labour cost estimator, and collect the hours with the time clock.

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