Contractor hours arrive in five formats and get approved by whoever is around. This prompt builds a single submission and approval flow: the contractor submits against a purchase order, a named approver reviews, and what leaves the process is a clean, rate-correct set of hours.
What's Included
- Submission per period tied to a contract or purchase order.
- One named approver per contractor, with a deputy for holidays.
- Query loop: send it back with a reason rather than approving in hope.
- An AI agent that checks hours against the PO remaining and flags overruns.
How To Use
- Set up contractors with rates, contracts, and PO limits.
- Have submissions arrive on a fixed day each period.
- Approve or query in one pass, never in a chat thread.
- Send approved hours to billing and payment.
Pair it with the billable hours tracker for staff time, and with invoicing and payments for what happens after approval.
