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AI PromptsCategoriesCompliance

🎓 Know Who Is Trained on What

Track every licence, certificate, permit, and calibration you are responsible for in one live register that flags a renewal before it lapses. These compliance prompts build the operational layer around the credentials your business runs on: what you hold, when it expires, who owns the renewal, and what gets blocked if it slips. Built for operators who would rather find an expiry in a dashboard than in an audit.
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Know Who Is Trained on What

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I have a folder of training certificates and no idea who is missing what. Build me a training matrix. Keep training types with their validity period and refresher requirement, and roles with the training each one requires. For each person, record their role and every training they hold with the completion date, the expiry date and the certificate attached. Calculate the gap automatically, showing per person what they are missing and what is expiring, and per training type who holds it currently. Show the matrix as a grid of people against requirements. Flag where a required training is held by only one person. Add an AI agent that reviews the matrix and tells me plainly what is expiring in the next quarter, which roles are least covered, and where a single absence would stop work because only one person is qualified. Automate three things: reminders to individuals and their managers ahead of expiry, an alert when someone is scheduled onto work they are not currently qualified for, and a scheduled monthly compliance report. Two logins: a person who sees their own record, and a manager who sees their team.

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STATUS · LIVE
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01 / Spark - intelligence awakens

Know Who Is Trained on What

Map training requirements to roles, track expiry and refreshers, and surface gaps and single points of qualification.

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// the spark catches · intelligence awakens · the answer unfolds

Training records are usually a folder of certificates with no view of who is missing what. This maps roles to requirements and shows the gap before it becomes a problem.

What's Included

  • Requirements by role so the gap is calculated, not guessed.
  • Expiry and refresher tracking since most training lapses.
  • Gaps visible before scheduling rather than after an incident.
  • An assistant that finds where only one person is qualified.

How To Use

  1. Map requirements to roles, then let the gaps calculate themselves.
  2. Track expiry, not just completion. Most safety training lapses.
  3. Check qualification before scheduling someone onto the work.
  4. Watch single points of qualification. One person off can stop a job.

Pair it with staff certifications, and plan cover with human resources prompts.

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