The certificate a subcontractor emailed you last March is not evidence of anything today. This prompt builds the register that keeps vendor cover current: who is insured, for what, until when, and which jobs they are not allowed to start without it.
What's Included
- One record per vendor per policy, with the certificate attached.
- Cover limits and expiry side by side with your minimum requirement.
- A block rule: the jobs a lapsed vendor cannot be scheduled onto.
- An AI agent that requests the renewed certificate before the old one runs out.
How To Use
- Set your minimum cover requirement per vendor type first.
- Load current certificates and flag anyone already below it.
- Automate the request thirty days before expiry.
- Keep the evidence attached to the record so an audit is a search, not a hunt.
Pair it with equipment calibration logs for the asset side, and with the vendor SLA tracker for performance against the contract.
