When you're directing a race, opening a clinic, or launching a season, the deadlines live in four disconnected lists — vendors in email, permits in a spreadsheet, tasks in your head, and the rest on a whiteboard. This AI project schedule maker puts every deadline, vendor, and task on one project schedule the whole team can see, so nothing surfaces for the first time the week it's due.
What's Included
- One master schedule: every task, deadline, and dependency in a single place instead of scattered lists
- Vendor and owner tracking: who's responsible for each item, and who you're waiting on
- AI Agent: answers schedule questions instantly — "what's due this week?", "which vendors haven't confirmed?", "what has to happen before event day?"
- Automation: reminders go out ahead of each deadline without you chasing anyone — see triggers
- Flexible views: flip the same schedule between List, Board, Calendar, and Gantt — see project views
How To Use
- Clone this app into your workspace
- Add your big dates first — event day, openings, hard deadlines — then work backward to the tasks that feed them
- Assign an owner to every line, including outside vendors
- Switch to the Calendar or Gantt view to spot pile-ups before they happen
- Run the whole project from one schedule — and stop being the only person who knows what's due
Pair it with the AI Team Capacity Planner to balance who's carrying the load, or explore more in the Community Gallery.