Seat creep is invisible because every individual purchase was justified at the time. This automation runs the sweep nobody schedules, and hands the owner a short list of licenses with a cost attached and a person to ask.
What's Included
- Seat register: who holds which license, since when, and at what annual cost.
- Quarterly sweep: a recurring automation opens a review task per vendor on the same date each quarter.
- Dormant flag: seats with no recorded activity in your chosen window surface at the top of the list.
- Reclaim path: an AI agent drafts the short confirm-or-release message to each holder.
- Savings tally: released seats totalled so the exercise proves its own value next quarter.
How To Use
- Clone the License Manager Dashboard and load your seat register.
- Set the dormancy window that is fair for each tool.
- Schedule the quarterly sweep.
- Name the owner who approves a release.
- Cut the bill without cutting anyone's tools.
Pair with the reports automations for the finance roll-up and the HR automations so leavers release seats automatically.