Conference operations live in 12 spreadsheets. This template consolidates speaker coordination into one workspace: talk submissions, bios, headshots, AV requirements, travel logistics, and a session-prep brief auto-sent 7 days before each speaker's slot.
What's Included
- Talk Submission Form: Embedded CFP form; auto-routes to review committee
- Bio + Headshot Collector: Structured intake replaces email chasing
- AV Requirements Tracker: Per-talk AV needs surfaced to production team
- Travel Logistics: Hotel block, transport, per-diem coordination
- Session-Prep Brief: Auto-sent 7 days out with run-of-show + Q&A prep tips
- Day-Of War Room: Live status board for speaker check-ins on event day
How To Use
- Clone this template
- Customize the speaker form fields + the prep brief template
- Share the speaker portal link in your invitation email
- Day-of war-room view goes live 24h before the event
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