Keep an Audit Trail on Timesheets

Capture the hours your team actually works, approve them without a Friday scramble, and see utilization before the month closes. These time tracking prompts build the layer between the work and the invoice: entries against projects, approvals with an owner, budget burn per project, and reminders that arrive before the timesheet is late. Built for agencies, studios, and service teams who bill for their time and want the numbers to be true.
Keep an Audit Trail on Timesheets

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A client queried an invoice and I could not prove the hours had not been changed. Build me a timesheet audit trail. Record every creation, edit and deletion of a time entry with the person who made the change, the date and time, the original value, the new value and, for any change to already-approved time, a mandatory reason. Never overwrite an original value; keep it alongside the change. Once a period is approved and exported, lock it so corrections must be made as clearly marked adjustments in a later period rather than by altering history. Let me see the full history of any entry, and search changes by person, period or reason. Add an AI agent that reviews editing activity and flags unusual patterns such as time entered long after the work, entries repeatedly edited upward before invoicing, or a single person making many retrospective changes, presenting these as things to look at rather than as accusations. Automate two things: an alert on any change to approved time, and a scheduled monthly report of retrospective changes. Two logins: a user who sees their own history, and an owner who sees all changes.

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01 / Spark - intelligence awakens

Keep an Audit Trail on Timesheets

Record every timesheet edit with author, reason, and original value, lock approved periods, and flag unusual editing.

// the spark catches · intelligence awakens · the answer unfolds

Time records that can be edited without trace cannot support an invoice or a payroll query. This keeps every change with its author, reason, and original value.

What's Included

  • Every change recorded with who, when, and why.
  • Original values preserved not overwritten.
  • Approved time locked with adjustments as new entries.
  • An assistant that flags unusual editing patterns.

How To Use

  1. Preserve the original value. An overwrite destroys the evidence.
  2. Require a reason on every edit to approved time.
  3. Lock approved periods and handle corrections as adjustments.
  4. Review editing patterns. Frequent retrospective edits are a signal.

Protect the outputs of time approval and payroll export.